Research Project Coordinator - Dentistry

Job summary

The Research Project Coordinator supports faculty and trainees by managing the full lifecycle of research studies, including grant acquisition, ethics compliance, and data governance. They also oversee internal grant programs, coordinate adjudication committees, and manage departmental reporting and research events.

Job details

Location - This role is hybrid with a mix of remote and in-person work. Work primarily takes place at North Campus Edmonton. The School of Dentistry is expanding its research enterprise—and we’re looking for a highly organized, proactive Research Project Coordinator to help drive our growing portfolio of research programs, grants, and trainee initiatives. In this role, you’ll support faculty, trainees, and research units by coordinating project planning, funding acquisition, ethics compliance, data governance, and full lifecycle management of research studies. You’ll also manage internal grants, adjudication committees, research events, and departmental reporting that showcases our impact. If you thrive in a fast‑paced academic environment, enjoy supporting multidisciplinary teams, and have a talent for turning complex research workflows into smooth, well‑managed processes, this role is for you. RESPONSIBILITIES What You’ll Do Research Coordination (70%) * Identify targeted internal and external funding opportunities and share them with faculty and trainees. * Support PIs with grant writing, editing, budget development, and full application assembly. * Ensure compliance with UAPPOL, REB/ARISE, HIA, Tri‑Agency guidelines, EDI‑D, and Research Data Management (RDM) requirements. * Track project timelines, KPIs, publications, and research outputs using digital project management tools. * Liaise with RSO, VPRI, Tri‑Agency sponsors, Alberta Innovates, and external partners. * Coordinate research meetings, agendas, action items, and follow‑ups. * Support knowledge mobilization through seminar series, abstracts, and research dissemination. Research Administration (30%) * Manage internal grants, endowments, seed funding programs, and applicant intake. * Coordinate adjudication committees, scoring rubrics, reviewer logistics, and award notifications. * Support departmental research committees with agendas, minutes, and governance documentation. * Deliver onboarding for new investigators and connect them to U of A research resources. * Maintain databases of grants, awards, publications, and trainee participation for accreditation and annual reporting. * Coordinate research events, symposiums, workshops, and guest speaker sessions. * Create and maintain research web content and collaborate with FoMD Communications on newsletters and public engagement. QUALIFICATIONS What You Bring * Education & Experience * A Bachelor’s degree in a relevant scientific, health, or research administration field is required. A Master’s degree is desirable, and an equivalent combination of education and progressive experience will be considered. * 3–5 years of progressive experience in academic research administration or project coordination. Technical Skills * Strong understanding of health sciences research, ethics systems (ARISE/REB), HIA, and Tri‑Agency mandates (EDI‑D, RDM). * High proficiency with academic databases (PubMed, Scopus, Web of Science) and research metrics. * Skilled with Microsoft 365, Google Workspace, project management tools (Asana, Trello, Monday.com), and virtual collaboration platforms. * Ability to synthesize complex data into clear, actionable insights. Project & Communication Skills * Demonstrated expertise supporting pre‑ and post‑award grant processes. * Exceptional organization and ability to manage multiple deadlines across diverse projects. * Excellent written and verbal communication skills for grant editing, governance documentation, and web content. * Strong interpersonal skills and the ability to work with faculty, trainees, institutional leaders, and external sponsors. Why Join Us? * Be part of a rapidly growing research ecosystem within the School of Dentistry. * Work closely with engaged faculty, research units, and multidisciplinary teams. * Support meaningful research that advances oral health sciences and trainee development. * Contribute to high‑impact initiatives such as Research Day, seminar series, and internal funding programs. * Help shape the future of research administration within FoMD. Ready to Apply? If you’re a detail‑driven, collaborative research professional who enjoys supporting academic excellence, we’d love to hear from you. Application Instructions Click "Apply Now" to submit your resume and cover letter. This position is subject to all applicable terms and conditions of the collective agreement between the Governors of the University of Alberta and the Non-Academic Staff Association (NASA). This position offers a comprehensive benefits package [https://www.ualberta.ca/en/human-resources-health-safety-environment/benefits-and-pay/benefits-and-pension/benefits-overview/index.html]. The University of Alberta, its buildings, labs and research stations are primarily located on the territory of Néhiyaw (Cree), Niitsitapi (Blackfoot), Métis, Nakoda (Stoney), Dene, Haudenosaunee (Iroquois) and Anishinaabe (Ojibway/Saulteaux), lands that are now known as part of Treaties 6, 7 and 8 and homeland of the Métis. The University of Alberta respects the sovereignty, lands, histories, languages, knowledge systems and cultures of all First Nations, Métis, and Inuit. The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide. Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more [https://www.ualberta.ca/en/careers.html]. At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs. We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted. All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms—physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of belonging and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns. The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Métis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply. L’Université de l’Alberta s’engage à créer une communauté universitaire où chaque personne se sent valorisée, où les obstacles à la réussite sont éliminés et où des connexions enrichissantes peuvent se développer. Nous accueillons les demandes de toutes les personnes qualifiées. Nous encourageons les femmes; Premières nations, Métis et Inuits; membres des groupes minoritaires visibles; personnes handicapées; personnes de toute orientation sexuelle ou identité et expression de genre; et toutes les personnes qui peuvent contribuer à la diversification des idées et à l'université à postuler. The Faculty of Medicine & Dentistry [https://www.ualberta.ca/en/medicine/index.html] is one of the world’s top academic health science centres. With 21 departments, multiple research institutes and centres, and a focus on excellence in education, research, and clinical care, the faculty trains outstanding medical and dental professionals and drives global health innovation in collaboration with partners across sectors.

What you’ll do

The Research Project Coordinator supports faculty and trainees by managing the full lifecycle of research studies, including grant acquisition, ethics compliance, and data governance. They also oversee internal grant programs, coordinate adjudication committees, and manage departmental reporting and research events.

Requirements

Candidates must hold a Bachelor's degree in a relevant scientific or research administration field, with a Master's degree being desirable. Applicants should have 3–5 years of progressive experience in academic research administration and possess strong proficiency in research ethics systems and project management tools.

Benefits

• Comprehensive benefits package
• Pension

Listed skills

• Project management · Preferred
• Grant Management · Preferred
• Communication · Preferred
• interpersonal skills · Preferred
• Microsoft 365 · Preferred
• Google Workspace · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Research coordination
• Grant writing
• Budget development
• Ethics compliance
• Data governance
• Project management
• Academic administration
• Grant management
• Knowledge mobilization
• Database management
• Communication
• Interpersonal skills
• Microsoft 365
• Google Workspace
• Asana
• Trello
• Oral Health
• Influencing Skills
• Monday.com
• Budget Development
• Digital Project Management
• Workflow Management
• Newsletters
• Collaborative Research
• Ethical Standards And Conduct
• Planning
• Research
• Adjudication
• Editing
• Dentistry
• Data Governance
• Data Management
• Disabilities
• Governance
• Grant Writing
• Health Sciences
• Psychology
• Innovation
• Interpersonal Communications
• Key Performance Indicators (KPIs)
• Knowledge-Based Systems
• Project Management
• Project Coordination
• Safety Training
• Timelines
• Verbal Communication Skills
• Virtual Collaboration
• Environment Health And Safety
• Lifecycle Management
• Coordinating

Job areas

• Science & Research
• Administrative
• Education
• Management & Leadership
• Research Project Coordinator
• Project Coordinator
• Statistical, Mathematical and Related Associate Professionals
• Project Management Specialists

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