Finance and Payroll Assistant

Job summary

The incumbent provides financial administrative support, including budget monitoring, account reconciliation, and the preparation of budget variance reports. They are also responsible for processing payroll and gathering financial data to assist in budget planning and forecasting.

Job details

Date Posted: 09/11/2026Req ID: 50151Faculty/Division: University CollegeDepartment: College AdministrationCampus: St. George (Downtown Toronto)Position Number: 00060027 Existing Vacancy: Yes Description: About us:University College is the founding college of the University of Toronto. Our welcoming community is built on traditions of openness, inclusivity and diversity. Our student programs address issues of social justice from a variety of perspectives and help students develop the skills to apply what they learn in the classroom to the world around them. We are also home to professors committed to undergraduate education from a range of disciplines, who are leading researchers in their fields. Students, faculty, staff and alumni at University College work together to ensure that all thrive in our vibrant community.Your opportunity: Reporting to the Chief Administrative Officer, the Finance and Payroll Assistant supports University College's Ancillary Services portfolio, including Residence and Food Services. The incumbent provides financial administrative and reporting support through budget monitoring, account and revenue reconciliation, preparation of budget variance information, comparison of forecasted figures to actuals, and the processing of payroll and other financial transactions. Working within established University policies and procedures, the incumbent identifies and resolves discrepancies, verifies the accuracy and completeness of financial information, and supports the Financial Officer by gathering information required for budget planning and reporting. Your responsibilities will include: Reconciling accounts Monitoring department budget to ensure expenditures remain within budgeted allocations Identifying and resolving individual financial discrepancies Balancing financial transactions against sales on a regular basis Preparing budget variance reports Gathering information in preparation for budget planning Comparing forecasted figures to actuals Processing payroll Essential Qualifications: Advanced College Diploma (3 years) or acceptable combination of equivalent experience. Minimum three (3) years of relevant experience in financial administration, accounting and/or payroll in a complex operating environment. Experience in financial administration in a residence, food services, hospitality, retail, self-funded/ancillary or other revenue-generating environment. Experience monitoring and reconciling accounts, preparing financial reports such as income statements, balance sheets and long-term capital projections, and identifying and resolving discrepancies. Experience monitoring budgets, preparing budget variance information, and gathering financial information to support budget planning and forecasting processes. Experience processing payroll and resolving payroll and/or HRIS processing issues. Sound knowledge of generally accepted accounting principles and financial controls. Advanced proficiency with Microsoft Office, particularly Excel, and demonstrated ability to work accurately with financial data. Ability to manage competing deadlines in a fast-paced environment with initiative, flexibility and strong attention to detail. Strong organizational, problem-solving, verbal and written communication skills, with demonstrated ability to provide responsive client service. Assets (Non-essential): Familiarity with payroll processing for USW Casuals, CUPE Unit 1, Unit 3 and Unit 5. Familiarity with University of Toronto financial systems and processes, including Concur and UTime Experience reconciling revenue or sales activity and working with multiple revenue streams is strongly preferred. To be successful inthis role you will be: Communicator Courteous Efficient Meticulous Multi-tasker Organized Problem solver Responsible Closing Date: 09/22/2026, 11:59PM ETEmployee Group: USW Appointment Type: Ancillary Operations Schedule: Full-TimePay Scale Group & Hiring Zone:USW Pay Band 09 -- $67,916. with an annual step progression to a maximum of $86,855. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. Job Category: Finance/Budget/Planning/Audit Lived Experience StatementCandidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position. Job descriptions are available upon request for internal applicants.

What you’ll do

The incumbent provides financial administrative support, including budget monitoring, account reconciliation, and the preparation of budget variance reports. They are also responsible for processing payroll and gathering financial data to assist in budget planning and forecasting.

Requirements

Candidates must possess an Advanced College Diploma and at least three years of relevant experience in financial administration, accounting, or payroll. Proficiency in Microsoft Office, particularly Excel, and knowledge of generally accepted accounting principles are required.

Listed skills

• Customer service · Preferred
• Problem solving · Preferred
• Financial Reporting · Preferred
• Microsoft Excel · Preferred
• Communication Skills · Preferred
• Forecasting · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Financial administration
• Payroll processing
• Budget monitoring
• Account reconciliation
• Budget variance reporting
• Financial reporting
• Microsoft Excel
• Data accuracy
• Problem-solving
• Organizational skills
• Communication skills
• Client service
• Financial controls
• Forecasting
• HRIS processing
• Variance Reporting
• Ancillary Medical Services
• Financial Controls
• Payroll Processing
• SAP Concur (Travel And Invoice Software)
• Information Gathering
• Planning
• Research
• Accounting
• Budgeting
• Auditing
• Balance Sheet
• Reconciliation
• Customer Service
• Communication
• Food Services
• Human Resources Information System (HRIS)
• Finance
• Sales
• Financial Systems
• Financial Data
• Financial Statements
• Generally Accepted Accounting Principles
• Income Statement
• Problem Solving
• Job Evaluation
• Microsoft Office
• Multitasking
• Operations
• Revenue Stream
• Social Justice
• Balancing (Ledger/Billing)
• Detail Oriented

Job areas

• Finance & Accounting
• Administrative
• Education
• Hospitality
• Human Resources Payroll Assistant
• Payroll Clerk
• Payroll Clerks
• Payroll and Timekeeping Clerks