Research Grants Coordinator

Job summary

The Research Grants Coordinator manages the processing, approval, and submission of internal and external research grant applications. They provide training and guidance to researchers and staff while ensuring compliance with university and funding agency policies.

Job details

Mandate Reporting to the Associate Director, Research Grants (ADRG), the Research Grants Coordinator (RGC) is responsible for day-to-day coordination, efficient processing and approval of external and internal research grant applications. The RGC works as part of a grant support network to support faculty to apply for research grants, in compliance with both UVic and funding agency policies and procedures and provides guidance on funder terms and conditions. The RGC delivers training to researchers and other members of the grant support network on internal and external systems and portals associated with grant submission, and checks for risk to the institution associated with research grant applications prior to requesting institutional approval for submission. The RGC works closely with researchers, the campus-wide Faculty Grants Officers (FGO) network, the Research Grant Officers (RGOs) in the Office of Research Services (ORS), and other units supporting research across campus (e.g. Research security, Contracts, Partnerships). The RGC maintains positive working relationships with a multitude of internal and external partners. The RGC is also the Research Administration Information System (RAIS) Product Owner for the pre-award module. Objectives Coordinates and processes review, institutional approval and timely submission of research applications to external funding agencies. Functions as a key point of contact for researchers, providing training and advice on internal and external research funding programs and policies within the assigned portfolio. Contributes to the effectiveness and continuity of the Research Grants Network through collaboration, knowledge sharing, training and informal mentorship. Maintains comprehensive knowledge of recurring and emerging funding opportunities within an assigned funding agency portfolio. Maintains expert knowledge, develops and maintains process documentation, forms and reference materials for use in training and for website. This position requires a master’s degree in a related field and 2 years of relevant experience. An equivalent combination of education, training, and experience may be considered. Experience working in a research administration environment and/or in research facilitation and grant writing is considered an asset. Knowledge, Skills, And Abilities Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment. Excellent critical thinking, analytical, and problem-solving skills. Strong ability to manage multiple concurrent priorities, seamlessly transition between projects, and adapt to evolving business needs while maintaining high standards of quality and stakeholder service. Skilled at prioritizing competing demands, responding effectively to emergent deadlines, and delivering timely, accurate results in fast-paced environments Organized, detail-oriented with strong administrative skills. Demonstrates sound judgement, making timely, well-reasoned decisions with incomplete information, balancing risk and impact and escalating appropriately when needed. Ability to communicate effectively with individuals from diverse backgrounds and tailor communication style for different audiences and situations. Experience in maintaining confidential and sensitive information. Ability to interpret and administer policies and procedures to ensure compliance with granting agency programs and policies and university policies and procedures. Ability to build and maintain positive working relationships. Initiative-taking with the ability to work collaboratively in a team environment. Experienced in developing training materials, instructional resources and delivering effective training that improves user competency, engagement, and process adherence. Skilled at translating complex business needs into clear, concise, and prioritized functional requirements that enable effective solution design, development, and implementation. Advanced proficiency with Excel spreadsheets to create and maintain complex reports and spreadsheets with ability to accurately manipulate data. Proficiency with computer applications (i.e., MS-Office Suite, Adobe Create Suite, administration systems). Assets Familiarity with university research policies and sponsored research administration. Work experience in a university, granting agency setting. An understanding of UVic research/university policies, procedures, systems.

What you’ll do

The Research Grants Coordinator manages the processing, approval, and submission of internal and external research grant applications. They provide training and guidance to researchers and staff while ensuring compliance with university and funding agency policies.

Requirements

A master's degree in a related field and two years of relevant experience are required, though an equivalent combination may be considered. Experience in research administration, grant writing, or research facilitation is highly valued.

Listed skills

• Problem solving · Preferred
• Microsoft Excel · Preferred
• Critical Thinking · Preferred
• Project management · Preferred
• Stakeholder Management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Grant Coordination
• Research Administration
• Compliance Management
• Training Delivery
• Stakeholder Management
• Critical Thinking
• Analytical Skills
• Problem Solving
• Project Management
• Administrative Skills
• Policy Interpretation
• Confidentiality
• Microsoft Excel
• MS Office Suite
• Adobe Create Suite
• Functional Requirements Translation

Job areas

• Science & Research
• Education
• Administrative
• Government & Public Sector
• Management & Leadership