Resource Sharing Assistant I

Job summary

Carry out daily stacks management workflows, including collections maintenance, processing physical materials, assisting library units and users, and supporting large-scale weeding, discarding, and shifting projects. Use library systems and equipment to complete time-sensitive work while contributing to a collaborative team environment.

Job details

Reporting to the Senior Manager, Access Services and Advanced Fulfillment, this position works within the Stacks Management team to accomplish daily workflows including routine library collections maintenance; all processing of physical materials; assisting other library units with departmental and collections-based tasks; assisting users with locating material and services; and large-scale weeding discarding and shifting projects. The Resource Sharing Assistant I position will become familiar with various equipment, library databases, integrated library systems (e.g., Alma), scanning equipment, creating PDFs, and using productivity software. This position contributes to a supportive and collegial team environment in which communication, prioritization, and team-based projects are of the highest priority. This is a physically demanding position which requires moving items approximately 10kg (22lbs) throughout the building and accessing materials at various heights. This position may be required to work varied daytime, evening, and weekend shifts to complete time-sensitive projects with hard deadlines. Experience This position requires a level of education, training and experience equivalent to a minimum of 2 years of experience working in a similar position in a post-secondary, library or institutional environment. An equivalent combination of education, training, and experience may be considered. Knowledge/Skills/Abilities Demonstrated commitment to valuing the principles of truth, reconciliation and respect, equity diversity and inclusion, and contributing to an inclusive working and learning environment. Demonstrated organizational skills with effective attention to detail and time management Knowledge of library bibliographic records; familiarity with searching different libraries' catalogues to locate materials, assess holdings, and identify lending policies is an asset Contributes to a collegial and collaborative team culture by communicating in a productive, solutions-oriented, and neutral manner Demonstrated experience in providing customer service Strong ability to communicate effectively with all members of the university community and the public while respecting confidentiality Demonstrated ability to work effectively in a team environment and independently. Computer and software proficiency (Microsoft Office suite, web tools, Excel, databases) Ability to organize and complete work assignments accurately and on-time while balancing competing demands Physical endurance and ability to move library materials and remain on your feet for majority of your shift. Specialized Knowledge/Education Secondary school graduation or equivalent. Some post-secondary education is preferred. Experience working with Library of Congress classification system is an asset

What you’ll do

Carry out daily stacks management workflows, including collections maintenance, processing physical materials, assisting library units and users, and supporting large-scale weeding, discarding, and shifting projects. Use library systems and equipment to complete time-sensitive work while contributing to a collaborative team environment.

Requirements

Requires secondary school graduation or equivalent and at least two years of experience in a similar role in a post-secondary, library, or institutional environment; some post-secondary education is preferred. Candidates should demonstrate customer service, organization, communication, computer proficiency, teamwork, and the physical ability to move library materials; familiarity with bibliographic records and the Library of Congress classification system is an asset.

Listed skills

• Customer service · Preferred
• Microsoft Office · Preferred
• Microsoft Excel · Preferred
• Attention to detail · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Library Collections Maintenance
• Physical Materials Processing
• Stacks Management
• Library Catalog Searching
• Bibliographic Records
• Customer Service
• Material Location and Retrieval
• Microsoft Office
• Excel
• Library Databases
• Integrated Library Systems
• Alma
• Scanning and PDF Creation
• Organization and Time Management
• Attention to Detail
• Teamwork and Communication

Job areas

• Education
• Customer Service & Support
• Administrative

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