Kainaiwa Children’s Services Corporation | Executive Assistant

ABOUT US Kainaiwa Children’s Services Corporation is a growing, dynamic First Nations organization providing programs and services to Blood Tribe children and families in need of support and protection so that they can become positive, healthy contributing members of our community; while maintaining KCSC’s Vision and Mission Statements and incorporating Blood Tribe traditions through “Kainayssini,” the Declaration of the Elders of the Blood Indian Nation. POSITION OVERVIEW Reporting to the Human Resources & Communications Manager, the Executive Assistant provides high-level administrative and strategic support to ensure efficient operations within Corporate Services. This role manages confidential information with discretion, supports organizational governance and communications, and contributes to financial tracking, project coordination, and stakeholder engagement. The Executive Assistant plays a key role in strengthening operational effectiveness while integrating culturally grounded practices and Kainai values. DUTIES AND RESPONSIBILITIES Provide high-level administrative support including calendar management, meeting coordination, correspondence, and follow-up actions. Prepare briefing notes, reports, presentations, and meeting materials to support leadership decision-making. Coordinate internal and external meetings, including agendas, minutes, and tracking of action items. Maintain organized and confidential filing systems in compliance with policies and privacy requirements. Draft, edit, and distribute internal communications, newsletters, and announcements. Support culturally grounded communications aligned with Kainai values and protocols. Act as a liaison with internal departments and external partners to support coordination and consistent messaging. Track expenditures, invoices, and financial commitments; prepare summaries and reports. Assist with budget tracking, forecasting, and variance monitoring. Prepare financial snapshots and summary dashboards using spreadsheets or reporting tools. Support procurement processes, contract documentation, and financial record-keeping. Assist with operational planning, documentation tracking, and audit readiness. Respond to inquiries from staff, community members, and external stakeholders. Participate in committees, working groups, and organizational initiatives as required. Identify opportunities to improve administrative processes and enhance service delivery. Requirements QUALIFICATIONS Diploma or degree in Business Administration, Human Resources, or a related field. Minimum of three (3) years of progressively responsible administrative experience, preferably in HR, communications, or corporate services. Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint). Experience working with First Nations communities is considered an asset. Knowledge of Blackfoot language and cultural protocols is an asset. Valid Class 5 Driver’s License. KNOWLEDGE, SKILLS, AND ABILITIES Strong organizational, time management, and multitasking skills. Excellent written and verbal communication skills. Ability to manage confidential information with discretion and professionalism. Strong interpersonal skills with the ability to build collaborative relationships. Attention to detail and ability to produce accurate, high-quality work. Ability to work independently while supporting team and organizational objectives. Problem-solving skills and ability to adapt in a fast-paced environment. Basic financial tracking and reporting capabilities. Ability to coordinate projects, meetings, and operational logistics effectively. WHY WORK FOR US We offer competitive compensation, health and dental benefits for eligible employees, and ongoing training and development opportunities. Join a values-driven organization committed to supporting children, families, and community through culturally grounded practices. APPLICATION REQUIREMENTS Resume and cover letter are required for consideration. Please note that the successful candidate will be required to provide a current Criminal Record Check (including Vulnerable Sector Check), Child Intervention Check, education verification, three employment references, and a valid driver’s licence. APPLICATION RETURN This posting will remain open until a suitable candidate is found. Only candidates selected for an interview will be contacted.

The Executive Assistant provides high-level administrative and strategic support to ensure efficient operations within Corporate Services. Responsibilities include managing calendars, coordinating meetings, tracking financial expenditures, and drafting internal communications while maintaining confidentiality.

Candidates must hold a diploma or degree in Business Administration, Human Resources, or a related field. A minimum of three years of progressively responsible administrative experience is required, along with proficiency in Microsoft Office.

• Competitive compensation • Health benefits • Dental benefits • Training and development opportunities

• Time managementPreferred
• Problem solvingPreferred
• Microsoft OfficePreferred
• Data entryPreferred
• Project managementPreferred

Identified from the job description. Confirm important requirements above.

• Administrative support
• Calendar management
• Meeting coordination
• Financial tracking
• Budget monitoring
• Internal communications
• Confidentiality
• Stakeholder engagement
• Project coordination
• Microsoft Office
• Report writing
• Data entry
• Procurement support
• Time management
• Interpersonal skills
• Problem-solving
• Calendar Management
• Administrative Support
• Professionalism
• Newsletters
• Administrative Functions
• Valid Driver's License
• Financial Tracking
• Microsoft Word
• Microsoft Excel
• Auditing
• Business Administration
• Dashboard
• Spreadsheets
• Decision Making
• Communication
• Procurement
• Corporate Services
• Training And Development
• Financial Statements
• Forecasting
• Governance
• Leadership
• Internal Communications
• Interpersonal Communications
• Invoicing
• Problem Solving
• Microsoft Outlook
• Multitasking
• Operational Planning
• Operations
• Microsoft PowerPoint
• Presentations
• Project Coordination
• Stakeholder Engagement

• Administrative
• Management & Leadership
• Human Resources
• Finance & Accounting
• Social Services
• Children's Services Manager
• Executive Assistant
• Administrative and Executive Secretaries
• Executive Secretaries and Executive Administrative Assistants

Minimum education

Bachelor’s degree

Minimum experience

2+ years

Posting language

English

Working hours

40 hours per week