Corporate Paralegal

Job summary

Prepare and maintain corporate documents, minute books, records, registers, and filings for Canadian entities, while responding to business-unit inquiries and supporting accounting audits and legal teams. Coordinate board and committee meetings, maintain governance calendars and documents, and support corporate secretarial processes across Canadian and US functions.

Job details

Our valued client, one of Canada’s largest alternative asset managers, is seeking an experienced Corporate Paralegal to join their In House Legal Team. About Our Client Our valued client is one of Canada’s largest alternative asset managers, with over $9.5 billion in assets under management across Canada and the USA. Their portfolio spans multifamily residential, self-storage, commercial, and agricultural land. Known for an entrepreneurial, hands-on approach and a diverse, inclusive culture, they offer a dynamic workplace where integrity and teamwork come first. What Will You Do? Corporate Services Prepare corporate legal documents such as articles of incorporation, amendment and dissolution, annual returns, notices, extra-provincial registrations, by-laws, share provisions, resolutions, share certificates, registrations and corporate records for Canadian entities Maintain and update minute books and corporate records for multiple Canadian entities Respond to daily inquiries from business units and handle day-to-day corporate matters Provide corporate support to the accounting team in connection with external audits Provide general support to both the Canadian and US corporate services functions Provide administrative support to corporate lawyers and other members of the Legal Team Corporate Governance Coordinate board and committee meetings, including preparing agendas, assembling and distributing meeting materials through OnBoard, setting up meeting rooms, tracking attendance and quorum, and drafting minutes and resolutions for review Maintain the corporate governance calendar and track key deadlines, such as board and committee meeting cycles, governance policy and charter reviews, and annual corporate filings Support the corporate secretarial function by preparing written resolutions, officer and director certificates, and incumbency certificates, managing signing processes, and keeping director, trustee and officer registers accurate across all entities Assist with the preparation, review and maintenance of governance documents, including declarations of trust, board and committee charters, mandates and corporate policies Provide administrative support to the corporate secretarial and governance team What Will You Need? 5+ years of experience in a corporate paralegal role in a law firm or in-house legal department Ability to draft basic legal documents, such as shareholder and director resolutions, and create closing books Proficiency with Microsoft Office Suite CORES Level 1 and 2 required, with a willingness to obtain CORES Level 3 Paralegal or legal assistant certificate or diploma is considered an asset Experience with ALF is considered an asset Experience with iManage is considered an asset Experience with OnBoard or other board portals is considered an asset What Does Our Client Offer? A team that lives and breathes its core values: going the extra mile, honesty, always having each other’s back, integrity, and always owning it and adapting, no matter the challenge The support to do things differently, grow personally and professionally, and bring your whole self to work, with no limit to the impact you can make An employee-centric culture with paid time off for employer-supported volunteerism, maternity leave top-up, a generous awards and recognition program, discounted monthly rent in the company’s properties, and an employee savings program through industry partnerships A strong, safe work environment A competitive compensation package including a group benefits plan, GRSP matching, and a discretionary bonus program How to Apply Qualified candidates should forward their resume in confidence to shona@urbanlegal.ca We thank all applicants for their interest; however, only those selected for further consideration will be contacted.

What you’ll do

Prepare and maintain corporate documents, minute books, records, registers, and filings for Canadian entities, while responding to business-unit inquiries and supporting accounting audits and legal teams. Coordinate board and committee meetings, maintain governance calendars and documents, and support corporate secretarial processes across Canadian and US functions.

Requirements

Requires at least five years of corporate paralegal experience in a law firm or in-house legal department, proficiency with Microsoft Office, and CORES Levels 1 and 2, with willingness to obtain Level 3. Candidates should be able to draft basic legal documents and prepare closing books; a paralegal or legal assistant certificate or diploma is an asset, as is experience with ALF, iManage, or OnBoard.

Benefits

• Paid Time Off for Volunteerism
• Maternity Leave Top-Up
• Awards and Recognition Program
• Discounted Rent
• Employee Savings Program
• Group Benefits Plan
• Group Retirement Savings Plan Matching
• Discretionary Bonus

Listed skills

• Microsoft Office · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Corporate Document Drafting
• Corporate Records Management
• Minute Book Maintenance
• Corporate Governance
• Board and Committee Meeting Coordination
• Minute and Resolution Drafting
• Corporate Secretarial Support
• Closing Book Preparation
• Microsoft Office
• CORES
• ALF
• iManage
• OnBoard
• Audit Support
• Legal Administration

Job areas

• Legal
• Administrative
• Finance & Accounting

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