Legal Assistant

Job summary

Provide day-to-day administrative and legal support to lawyers and other professionals, including preparing and proofreading documents, maintaining files, managing calendars, and assisting with billing and expenses. Coordinate meetings and document production, provide coverage to other assistants as needed, and work collaboratively to meet deadlines while maintaining confidentiality.

Job details

Our valued client, a leading international law firm, is seeking a Resource Assistant to join their Calgary office. This is an excellent opportunity for a junior legal administrative professional with one to two years of legal assistant experience who is looking to continue developing their skills within a highly professional, collaborative and supportive law firm environment. Working as part of a team, the Resource Assistant will provide administrative and legal support to lawyers and other professionals across the office. The successful candidate will be organized, polished, adaptable and eager to learn, with a strong commitment to providing exceptional service. Key Responsibilities Provide day-to-day administrative support to lawyers and other legal professionals Prepare, format, revise and proofread correspondence, documents and other materials Assist with opening, organizing and maintaining client and matter files Manage electronic and paper filing and ensure documents are saved and maintained accurately Assist with calendar management, scheduling meetings and coordinating appointments Prepare expense reports and assist with billing and other administrative processes Coordinate internal and external meetings, including meeting rooms and related materials Assist with document production, scanning, copying and other general administrative duties Provide coverage and support to other assistants and practice groups as required Work collaboratively with lawyers, assistants and other members of the firm to ensure deadlines and priorities are met Maintain a high level of confidentiality and professionalism at all times Qualifications Graduate of a recognized Legal Assistant program One to two years of legal administrative experience, within a law firm environment Strong knowledge of Microsoft Office, including Word, Outlook and Excel Excellent organizational and time-management skills with strong attention to detail Strong written and verbal communication skills Ability to manage multiple priorities in a busy professional environment Professional, positive and service-oriented approach Strong interpersonal skills and the ability to work effectively as part of a team A willingness to learn and take on new responsibilities Why Consider This Opportunity? This is a wonderful opportunity to join a large international law firm that offers exposure to sophisticated legal work, excellent resources and the opportunity to learn from experienced legal professionals. For someone early in their legal support career, this role provides an excellent foundation to continue developing their skills and gaining experience within a highly regarded firm. Interested in learning more? Please apply through this posting or contact Shona Tischner at shona@urbanlegal.ca for a confidential conversation. At Urban Legal Recruitment, we handle every application with complete discretion and confidentiality. We appreciate all interest; however, only those selected for an interview will be contacted.

What you’ll do

Provide day-to-day administrative and legal support to lawyers and other professionals, including preparing and proofreading documents, maintaining files, managing calendars, and assisting with billing and expenses. Coordinate meetings and document production, provide coverage to other assistants as needed, and work collaboratively to meet deadlines while maintaining confidentiality.

Requirements

Requires graduation from a recognized Legal Assistant program and one to two years of legal administrative experience in a law firm. Candidates should have strong Microsoft Office skills, organization, attention to detail, communication and time-management abilities, and a professional, service-oriented approach.

Listed skills

• document preparation · Preferred
• Microsoft Word · Preferred
• Microsoft Outlook · Preferred
• Microsoft Excel · Preferred
• Organization · Preferred
• Time management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Legal Administrative Support
• Document Preparation
• Proofreading
• File Management
• Electronic And Paper Filing
• Calendar Management
• Meeting Coordination
• Expense Reporting
• Billing Support
• Document Production
• Microsoft Word
• Microsoft Outlook
• Microsoft Excel
• Organization
• Time Management
• Confidentiality

Job areas

• Legal
• Administrative

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