Groups Commercial Coordinator

Job summary

The Groups Commercial Coordinator is responsible for managing group contracts, negotiating rates with suppliers, and ensuring accurate costing for vacation packages. They also facilitate communication between internal departments and suppliers to resolve issues and maintain updated booking records.

Job details

WHO WE ARE At Air Canada Vacations, we’re in the business of making dreams travel. That’s why we offer vacation packages, tours, cruises and more tailored to everyone’s individual needs. We like to say we have a vacation for every traveller because we do! If you're someone who's passionate about exploring the world and sharing that enthusiasm with our customers, we'd love to welcome you to our team. For over 50 years, Air Canada Vacations has been making travel easy, so come and join us in helping fellow Canadians create unforgettable memories wherever they go. Don’t miss this opportunity! Submit your application by September 25, 2026 to be considered for this exciting opportunity. JOB TITLE : Groups Commercial Coordinator POSITION STATUS : Permanent DEPARTMENT : Groups Commercial LOCATION : Montreal WHAT YOU'LL BE DOING Obtain Group contract from supplier (Hotel) and coordinate accordingly. Facilitate Supplier issues - (i.e. cancellation penalties, negotiating/securing additional inventory/rates for rooms not available in block) Update system bookings with supplier confirmation numbers Liaise with suppliers to discuss ACV requests, issues and procedures as relates to group bookings Responsible for the costing of group packages (manually cost package prices not available via ACV booking engines) Provide group ops with applicable inventory/rates for secured group, in order that the data be entered in the system for payment purposes Communicate with land department, product and revenue management, finance as relates to any issue that may occur Maintain and update all supplier group contracts Issue passenger rooming list/recaps to suppliers for confirmed groups per contract deadlines Action and maintain a 48 hours turnaround of all queries and price/quotes Provide feedback and recommendation with regards to groups report Create and maintain ACV/supplier terms and conditions document when group is secured Provide details/information to groups call centre and/or procedures for quoting purposes Liaise with other departments as required Perform other duties as may be assigned. WHAT YOU BRING TO THE TEAM Microsoft applications i.e. Word, Excel, Power Point (an asset) CEGEP/College degree or equivalent with 2-year minimum experience in tourism and/or related experience, operations expertise an asset Strong organizational skills, multitasker and can handle fast paced ever changing priorities Demonstrates accuracy, initiative, judgement and behaves in a confidential manner Proven analytical/negotiating and problem resolution skills, brings forth solutions and implementation processes Bilingual French/English (Spanish is an asset) Excellent communication skills verbal/written WHY WORK WITH US? Our team loves to travel, and we have one of the most generous employee travel programs in the industry. You’ll be eligible for travel privileges for yourself and other eligible persons once you’ve completed 6 months of service Hybrid work model: Corporate Mandate of 4 days in office (Tuesday, Wednesday, Thursday + 4th day of your choice) and 1 day from home We value your wellbeing and offer a wide variety of benefit plans, including health and dental, for you and your family We offer training and development tools to help unlock your full potential Please note that these benefits apply to permanent, full-time employees. Visit our Careers page for a full list of benefits. OUR COMMITMENT TO DIVERSITY, EQUITY, AND INCLUSION Air Canada Vacations is committed to ensuring a Diverse, Equitable, and Inclusive Workplace, fundamental to its core values. We celebrate the uniqueness of every individual, listen to every voice, and instill a sense of belonging in our people that allows each team member’s authentic self to truly shine. We encourage individuals of all backgrounds to apply as we strive to create a diverse team that mirrors the diversity of the customers and communities we serve as an equal opportunity employer. Should you require any accommodation, please inform us and we will work with you to meet your accessibility needs. For any accessibility-related assistance, requests for information in accessible alternative formats or to report any accessibility problems, please share in your application. Linguistic Requirements When qualifications are equal, preference will be given to bilingual candidates. The position involves daily interactions with partners, clients, and colleagues located outside of Quebec.

What you’ll do

The Groups Commercial Coordinator is responsible for managing group contracts, negotiating rates with suppliers, and ensuring accurate costing for vacation packages. They also facilitate communication between internal departments and suppliers to resolve issues and maintain updated booking records.

Requirements

Candidates must possess a CEGEP or college degree with at least two years of experience in tourism or operations. Strong organizational, analytical, and negotiation skills are required, along with bilingual proficiency in French and English.

Benefits

• Travel privileges • Health insurance • Dental insurance • Training and development tools

Listed skills

• Microsoft Excel · Preferred
• Negotiation · Preferred
• Communication · Preferred
• Multitasking · Preferred
• Data entry · Preferred
• Microsoft Word · Preferred
• Inventory management · Preferred
• supplier relations · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Contract management
• Supplier relations
• Negotiation
• Problem resolution
• Data entry
• Costing
• Inventory management
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Communication
• Organizational skills
• Multitasking
• Bilingualism
• Analytical skills
• Workplace Inclusivity
• Organizational Skills
• Bilingual (French/English)
• Multilingualism
• Training And Development
• Finance
• Spanish Language
• Problem Solving
• Operations
• Revenue Management
• Enthusiasm

Job areas

• Hospitality
• Customer Service & Support
• Logistics
• Administrative
• Commercial Coordinator
• Procurement / Sourcing Manager
• Supply, Distribution and Related Managers
• Purchasing Managers