Senior Administrative Assitant

Job summary

This role provides administrative and emergency dispatch support to the Whistler Blackcomb Patrol, including database management and office oversight. Responsibilities also include payroll, purchasing, expense reporting, and ensuring compliance with company policies.

Job details

Create Your Experience of a Lifetime! Come work and play in the mountains! Whether it’s your first-time seeing snow or you were born on the slopes, joining our team means discovering (or re-discovering!) a passion for the outdoors while building lifelong connections with teammates and guests from around the world. With 40+ resorts across 3 continents, you can join our team for a season or stay to build a career. From day one, you'll receive some of the highest compensation rates in the industry, free Epic pass(es) along with free ski and snowboard lessons, 40% retail discounts, the chance to grow through Epic Service - our leading training and development experience, and wellness benefits to fuel your success. Job Benefits Ski/Mountain Perks! Free passes for employees, employee discounted lift tickets for friends and family AND free ski lessons MORE employee discounts on lodging, food, gear, and mountain shuttles RSP Options (after 12 months or 2000 cumulative hours of service) Employee Assistance Program Excellent training and professional development Referral Program Full Time roles are eligible for the above, plus: Health Insurance; Medical Insurance, Dental Insurance, and Vision Insurance plans (for eligible seasonal employees after working 500 hours) Free ski passes for dependents Critical Illness and Accident plans Job summary: To provide administrative and emergency dispatch support to the Whistler Blackcomb Patrol. What you’ll be doing: This position provides department administration, office oversight, Company compliance, and purchasing support. Administrator of Patrol database record-keeping program, which includes incident data entry, Company compliance, training tracking, etc. Responsible for payroll, purchasing, expense reports, and invoice reconciliation. This position requires working in office and mountain settings. Job Specifications: Starting Wage: $22.09/hr - $25.99/hr Employment Type: Winter Seasonal 2026/2027 Shift Type: Full Time hours available Minimum Age: At least 18 years of age Housing Availability: No Essential Job Responsibilities: WorkDay HR time keeping; Coupa – Purchasing supplies and services; Incident Data entry check; Risk Consol data entry for employee reports of injury; Personnel Administration – Payroll, assist with on-boarding &off-boarding coordination, employee files, training records, uniforms & gear; Office Administration – Phone, radios, copy and fax machines, scanning, record keeping, office supplies, correspondence, manufacturer and supplier info, service bulletins; Scheduling assistance; Generate reporting for OT and tracked expenses; Help coordinate information regarding company updates and annual processes including EES, reviews and daily pre-shift updates; Track and monitor recognition program usage for department; Enter purchase orders, code invoices and coordinate with procurement to research supplies and new vendors; Coordination of uniforms and tools. Daily quality assurance check of scheduling on mountain Patrollers; Assist with dispatching duties during busy periods. Qualifications: Confidentiality and good judgment. Capable of establishing priorities and managing the resulting workload. Must have strong organizational and management skills. Must have excellent written and communication skills. Familiarity with Whistler/Blackcomb policies and procedures is an asset. Ski Industry experience is an asset. Must have competent knowledge in computer programs, including Word, Excel, and Accounting Software The ability to work independently with little direction Must be flexible as the work schedule may vary Valid B.C. Driver’s License and satisfactory driver’s abstract In completing this application, and when submitting related documentation, applicants may redact information that identifies their age, date of birth, and/or dates of attendance at or graduation from an educational institution. We follow all federal, state, and local laws including restrictions on child/minor labor. Minors hired into this position will not be asked or permitted to engage in any activities restricted to adult workers. Vail Resorts is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law. Requisition ID 516892Reference Date: 08/26/2026Job Code Function: Administrative

What you’ll do

This role provides administrative and emergency dispatch support to the Whistler Blackcomb Patrol, including database management and office oversight. Responsibilities also include payroll, purchasing, expense reporting, and ensuring compliance with company policies.

Requirements

Candidates must possess strong organizational and communication skills, with proficiency in Microsoft Office and accounting software. A valid B.C. Driver’s License and the ability to work independently in both office and mountain environments are required.

Benefits

• Free Epic pass • Free ski and snowboard lessons • Retail discounts • Wellness benefits • Employee discounted lift tickets • Lodging discounts • Food discounts • Gear discounts • Mountain shuttle discounts • RSP options • Employee assistance program • Professional development • Referral program • Health insurance • Medical insurance • Dental insurance • Vision insurance • Free ski passes for dependents • Critical illness and accident plans

Listed skills

• Quality assurance · Preferred
• Administrative Support · Preferred
• Microsoft Excel · Preferred
• record keeping · Preferred
• Office Administration · Preferred
• Data entry · Preferred
• Microsoft Word · Preferred
• Communication Skills · Preferred
• scheduling · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative support
• Data entry
• Payroll processing
• Purchasing
• Expense reporting
• Invoice reconciliation
• Record keeping
• Office administration
• Scheduling
• Quality assurance
• Dispatching
• Communication skills
• Organizational skills
• Microsoft Word
• Microsoft Excel
• Accounting software
• Quality Assurance
• Invoicing
• Communication
• Management
• Coordinating
• Procurement
• Training And Development
• Research
• Office Supply Management
• Data Entry
• Valid Driver's License
• Confidentiality
• Record Keeping
• Employee Assistance Programs
• Office Administration
• Compliance Training
• Vision Insurance
• Accounting Software
• Expense Reports
• Training Records Management
• Coupa (Spend Management Software)
• Invoice Reconciliation

Job areas

• Administrative
• Sports & Recreation
• Hospitality
• Security & Safety
• Finance & Accounting
• Administrative Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive