Mutual Fund & GIC Associate

Job summary

The associate will manage daily trade and settlement reconciliations for mutual funds and GICs, including processing transactions and handling administrative requests. They will also coordinate with internal teams and issuers to ensure accurate financial reporting and commission payouts.

Job details

Company Overview Ventum Financial is one of Canada’s largest independent investment dealers with approximately 400 employees nationwide and approximately $10 billion in assets under administration. Known for its entrepreneurial spirit and client-first approach, Ventum Financial provides expertise across multiple sectors. For institutional clients Ventum provides expertise across a variety of sectors delivering a range of research, investment banking, advisory, and sales & trading services. For private clients, Ventum offers a comprehensive advisory and wealth management platform for its Investment Advisors and Portfolio Managers who provide customized advice to their clients and access to the full spectrum of securities products and services. Position Overview We are seeking a detail-oriented and motivated Mutual Fund/GIC Associate to join our Operations team in Vancouver. Reporting to the Team Lead and/or Operations Manager, this role is for Mutual Funds and GICs across various operational functions including trading, settlements and related administrative . At the core of our staffing philosophy is a commitment to collaboration, continuous learning, and flexibility. We encourage a "work floater" mindset, where team members are cross-trained across multiple functions and empowered to support other teams during peak volumes or when additional help is needed. This approach fosters a dynamic and resilient work environment, promotes professional growth, and ensures we consistently deliver high-quality service across all areas of our operations. The ideal candidate will: * Thrive in a team-oriented environment * Be eager to learn and take on new challenges * Demonstrate strong organizational skills and attention to detail * Be open to cross-training and supporting other operational roles as needed Mutual Fund / GIC Associate Key Responsibilities: Mutual Fund Associate * Ensure accurate daily trade and settlement reconciliation * Submit wires for any money payable to Fundserv for the Mutual Fund companies * Post all mutual fund transactions and balance trading and open item accounts before market open (6:30am PST) * Process all daily commission and trailer fee files for payments received * Handle mutual fund orders including investigating and resolving rejections, corrections, and adjustments before market close (1pm) * Process any trade dilutions, PAC/SWD plan cancellations and fund conversion/exchanges * Process and assist IA’s with any requests (ie: address, rep, account updates) * Perform monthly reconciliation (financial and non-financial outages) for all positions reported by Fundserv GIC Associate * Process GIC transactions including purchases, redemptions, maturities, and internal transfers * Submit wires for any money payable to the GIC Issuers for daily purchases and re- registrations * Coordinate daily interest and maturity payments received * Process commission payout for any payments received * Review daily Cannex confirmation reports and process any required REC/DEL Receipts and trade tickets for the day * Confirm weekly incoming funds summary with reports from GIC Issuers * Review and reconcile monthly Cannex and custodial positions Required Skills and Qualifications * 2 years relevant experience in the Canadian securities industry preferred but not required. * Ability to prioritize and handle a variety of tasks concurrently to meet deadlines. * Strong organizational skills with exceptional attention to detail. * Excellent verbal and written communication skills, and. * Ideally have experience with Fundserv and Dataphile software including the ESG and GIC modules. * A positive, team-oriented attitude and a passion for helping others succeed. All applications will be held in strict confidence. We wish to thank all candidates for their interest but only those applicants selected for an interview will be contacted. Ventum Financial is committed to fostering an inclusive and accessible workplace. If you require accommodations during the recruitment process, please let us know, and we will work with you to meet your needs.

What you’ll do

The associate will manage daily trade and settlement reconciliations for mutual funds and GICs, including processing transactions and handling administrative requests. They will also coordinate with internal teams and issuers to ensure accurate financial reporting and commission payouts.

Requirements

The ideal candidate should have approximately 2 years of experience in the Canadian securities industry and strong organizational skills. Proficiency with Fundserv and Dataphile software is highly preferred.

Listed skills

• Teamwork · Preferred
• Attention to detail · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Mutual funds
• GIC
• Trade reconciliation
• Settlement reconciliation
• Fundserv
• Dataphile
• Financial reconciliation
• Commission processing
• Cannex
• Attention to detail
• Organizational skills
• Communication skills
• Teamwork
• Administrative support
• Environmental Social And Corporate Governance (ESG)
• Continuous Development
• Organizational Skills
• Ability To Meet Deadlines
• Willingness To Learn
• Resilience
• Research
• Accounts Payable
• Reconciliation
• Investments
• Communication
• Sales
• Settlement
• Investment Banking
• Mutual Funds
• Operations Management
• Operations
• Portfolio Management
• Wealth Management
• Purchasing
• Team Leadership
• Team Oriented
• Securities (Finance)
• Prioritization
• Detail Oriented

Job areas

• Finance & Accounting
• Administrative
• Mutual Fund Analyst
• Fund / Investment Accountant
• Accountants
• Accountants and Auditors