Legal and Contract Management Co-op

Job summary

The intern will support the legal department by managing document repositories, processing legal documentation such as NDAs and contracts, and maintaining organized digital and physical filing systems. Additionally, they will implement AI tools to streamline routine tasks and assist the legal team with document tracking and renewals.

Job details

Company Description Veolia is a worldwide leader in water recovery, treatment, and reuse. We design and supply a range of water systems, from food and beverage applications, to municipal water, to microelectronics ultrapure water and heavy industrial wastewater treatment. We serve more than 50,000 customers worldwide and treat more than 11 million cubic meters of water every day. We simply aim to be the benchmark company for ecological transformation across the world. At Veolia, we realise diverse teams make smarter decisions, deliver better results, and build stronger communities. We are an organisation that champions diversity and inclusion at every rung of the ladder and are proud to be an equal opportunity workplace. We offer challenging and meaningful careers, with competitive benefits and flexible work arrangements. Job Description We are seeking a motivated and detail-oriented Intern to support our legal contract management department. This position offers an excellent opportunity to gain hands-on experience in legal operations and document management within a corporate setting. This internship provides an excellent opportunity to gain practical experience in legal operations and document management while working alongside experienced legal Contract Management professionals. The ideal candidate will be eager to learn, detail-oriented, and committed to maintaining the highest standards of confidentiality and professionalism. Duties & Responsibilities: Implement and maintain a repository of artificial intelligence prompts and tools to help the team with contractual reviews. Utilize tools to create and streamline routine tasks. Organize and streamline the legal department's Google Drive, and database ensuring proper folder structure and file naming conventions. Manage day-to-day filing of legal documents, both physical and digital, to maintain an efficient and organized system. Coordinate and process various legal documentation, including: Non-Disclosure Agreements (NDAs) Certificates of Insurance Contracts Lien Waivers Surety Bonds, Other relevant legal documents Assist in tracking document status, expirations, and renewals. Support the legal team with specific tasks as needed. Hard Skills: Knowledge of legal terminology and concepts as used in commercial contracts Knowledge and proficiency in using AI tools to help manage use of existing tools and to create tools to assist in administrative tasks. Proficiency in Google Workspace (formerly G Suite) and Microsoft Office (Word, Excel, Powerpoint) Excellent written and verbal communication skills Ability to handle confidential information with discretion Basic understanding of legal terminology and document types Soft Skills: Strong organizational skills and attention to detail. Ability to work independently Ability to work as part of a team Strong time management skills Ability to prioritize tasks Qualifications Education & Experience Currently pursuing a degree in Legal Studies, Business Administration, or a related field Required: Understanding of Legal and Contractual terms & conditions Fluency in English language (French is a plus) Preferred: Experience with document management systems Working Conditions: Duration: to be discussed, Co-op program (6 months) or longer Hours: Full time (preferred), flexible schedule possible A combination of office and remote work Additional Information Why Veolia? Join a company that values Responsibility, Solidarity, Innovation, Customer Focus, and Respect. You'll have opportunities for comprehensive technical and commercial training, career advancement, and the chance to make a meaningful impact on sustainability and environmental protection. At Veolia, we realize diverse teams make smarter decisions, deliver better results, and build stronger communities. We’re an organization that champions diversity and are proud to be an equal opportunity workplace. We offer challenging and meaningful careers, with competitive benefits and flexible work arrangements. Compensation: The compensation range is tied to the market for similarly bench-marked roles. The range is not an absolute, but a guide, and offers will be based on the individual candidate’s knowledge, skills, experience and market conditions, as well as internal peer equity. Depending upon all the preceding considerations for the final selected individual candidate, the offer may be lower or higher than the stated range: $21.63 - $23.69 CAD Artificial Intelligence (AI) Disclosure: We do not use Artificial Intelligence (AI) to screen, assess, or select applicants for this position. Vacancy Status: This posting is for an existing vacancy. ****Applicants are required to be eligible to lawfully work in the U.S. immediately; employer will not sponsor applicants for U.S. work authorization (e.g. H-1B visa) for this opportunity**** Veolia does not accept unsolicited resumes from external recruiting firms. All vendors must have a current and fully executed MSA on file before submitting candidates. Any unsolicited resumes and candidate profiles will be deemed the property of the company and no fee will be due. As an inclusive company, Veolia is committed to diversity and gives equal consideration to all applications, without discrimination. Contract type: Internship

What you’ll do

The intern will support the legal department by managing document repositories, processing legal documentation such as NDAs and contracts, and maintaining organized digital and physical filing systems. Additionally, they will implement AI tools to streamline routine tasks and assist the legal team with document tracking and renewals.

Requirements

Candidates must be currently pursuing a degree in Legal Studies, Business Administration, or a related field with a strong understanding of contractual terms. Proficiency in Google Workspace, Microsoft Office, and AI tools is required, along with excellent communication skills and the ability to handle confidential information.

Benefits

• Competitive benefits • Flexible work arrangements • Technical and commercial training • Career advancement

Listed skills

• Time management · Preferred
• written communication · Preferred
• Google Workspace · Preferred
• Attention to detail · Preferred
• Microsoft Office · Preferred
• Prioritization · Preferred
• Data entry · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Legal terminology
• Contract management
• AI tools
• Google Workspace
• Microsoft Office
• Document management
• Written communication
• Verbal communication
• Confidentiality
• Organizational skills
• Attention to detail
• Time management
• Prioritization
• Data entry
• Operations
• English Language
• Innovation
• Microsoft PowerPoint
• Microsoft Excel
• Detail Oriented
• Business Administration
• Artificial Intelligence
• Organizational Skills
• French Language
• Professionalism
• Customer Service
• Equities
• Time Management
• Willingness To Learn
• Administrative Functions
• Verbal Communication Skills
• Contract Management
• Filing
• Microsoft Word
• Document Management Systems
• Document Management
• Microelectronics
• Industrial Wastewater
• File Naming
• Directory Structure

Job areas

• Legal
• Administrative
• Environmental & Sustainability
• Legal Contractor
• Legal Support Specialist
• Legal Secretaries
• Legal Support Workers, All Other