Advisor, Environmental Coordination and Planning

Job summary

The advisor will act as a key liaison between environment specialists and project management to ensure alignment with organizational standards. Responsibilities include coordinating impact assessments, maintaining project schedules, and supporting the full project lifecycle through reporting and documentation.

Job details

At Alto, we are actively contributing to the transformation of Canada's future with our high-speed train project connecting Quebec City and Toronto. With the support of the Government of Canada, this innovative project aims to improve the quality of life of our citizens, strengthen ties between communities and stimulate economic growth. Would you like to take on a stimulating, high-impact challenge? We are looking for an Advisor, Environmental Coordination and Planning. The role We are seeking an Advisor, Environment Planning who will act as the key liaison between Alto’s environment specialists, the project management team and other internal stakeholders to ensure effective coordination, communication and alignment with organizational standards and priorities. Reporting directly to the Vice President, Environment, this person will oversee project planning and documentation, schedule management meetings and agenda creation, and will support the full project lifecycle. This role requires strong organizational skills and the ability to manage multiple priorities in a complex, fast-paced environment. The responsibilities Collaborate closely with the Environment team to coordinate initiatives supporting the completion of the Impact Assessments for the High-Speed rail Network and the development and implementation of the sustainability strategy; Prepare presentations, draft documents and create various meetings agendas for the Impact Assessment and Sustainability Teams; Contribute to the maintenance of the master schedule by providing Environment-related updates, milestones, and deliverables in collaboration with the Project Management team; Support project lifecycle activities, including contract administration, budget review, invoice processing, project closeout, archiving, Boréalis engagement tool, tracking and overall reporting to senior management; Organize and maintain Environment Shared Drives, ensuring proper version control and accessibility; plan and document team meetings, circulate minutes, and track follow-up actions to maintain accountability; Maintain and update Environment project roadmaps and trackers, co-developed with Cadence, to ensure clear visibility on progress, priorities, issues and upcoming deadlines; Monitor key milestones, deliverables, dependencies, risks and action items across the Environment workstreams; Ensure liaison with Cadence, Alto’s private developer partner, to prepare for key meetings. The requirements Bachelor’s degree in environmental studies, public or business administration, social sciences or a relevant field; Minimum of 5 years of professional experience as a project coordinator, preferably with exposure to Environmental impact assessments, Indigenous relations, infrastructure, or construction projects; Knowledge of Environmental Regulatory frameworks: Strong understanding of governance structures and the priorities in the Quebec and Ontario regions is an asset; Relevant exposure to government objectives, mandates, and reporting requirements tied to real property projects; Professional working proficiency in French and English in order to serve our offices across Canada. The competencies required Influence: Ability to coordinate cross-functional teams, fostering alignment between multiple teams; Communication: Excellent written and verbal skills with the ability to prepare high-quality materials and presentations; Collaboration: Strong collaboration and interpersonal skills and ability to work effectively with diverse internal and external stakeholders; Results-Oriented: Proven ability to deliver on priorities, improve outcomes, and add value under tight deadlines; Analytical & Organizational Skills: Strong ability to manage complex schedules, budgets, and reporting requirements. Demonstrated ability to manage multiple priorities simultaneously; Technical Skills: Advanced proficiency in Microsoft Office Suite including Ms Project or equivalent and MS PowerPoint is essential; knowledge of Microsoft Visio is an asset; familiarity with other project management tools as well as financial tracking systems such as SAP, Oracle. Why join our innovative team? Basic paid group insurance for you and your family: medical, dental, life, disability, etc. Access to wellness and health accounts to support your lifestyle. Flex-Alto account of $500 to encourage a healthier approach and a more sustainable mode of transportation. A retirement plan and savings options (RRSP and TFSA). Vacations based on experience, available upon hiring. An incentive compensation program. Flexible hybrid work mode. A work environment that encourages initiative, innovation, and forward-thinking solutions. A unique opportunity to shape the future of transportation in Canada. We work to create high-performance, diversified teams At Alto, we believe in the power of diverse teams. We aspire to provide an inclusive and equitable work environment where everyone can develop and flourish. Alto offers equal employment opportunities to all and invites qualified individuals, regardless of their identity, origin or situation, to apply. Please let us know if you need any adjustments during the recruitment process. We will do our utmost to provide you with a fair and pleasant experience, while keeping any adjustments confidential. Please note that we will communicate only with those candidates whose applications are selected for further consideration. To find out more about the entire project, visit Alto - Home.

What you’ll do

The advisor will act as a key liaison between environment specialists and project management to ensure alignment with organizational standards. Responsibilities include coordinating impact assessments, maintaining project schedules, and supporting the full project lifecycle through reporting and documentation.

Requirements

Candidates must hold a bachelor's degree in environmental studies, administration, or a related field. A minimum of 5 years of professional experience in project coordination, specifically within infrastructure or environmental sectors, is required.

Benefits

• Medical insurance
• Dental insurance
• Life insurance
• Disability insurance
• Wellness account
• Health account
• Flex-Alto account
• Retirement plan
• RRSP
• TFSA
• Paid vacation
• Incentive compensation program

Listed skills

• Project Coordination · Preferred
• Stakeholder Management · Preferred
• Microsoft Office Suite · Preferred
• SAP · Preferred
• Oracle · Preferred
• Reporting · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Environmental impact assessment
• Project coordination
• Infrastructure project management
• Stakeholder management
• Regulatory framework knowledge
• Sustainability strategy
• Contract administration
• Budget review
• Microsoft Office Suite
• Microsoft Project
• Microsoft PowerPoint
• Microsoft Visio
• SAP
• Oracle
• Reporting
• Strategic planning
• Invoice Review
• Influencing Skills
• Accountability
• Sustainability Strategies
• Organizational Skills
• Regulatory Frameworks
• Bilingual (French/English)
• Planning
• Financial Tracking
• Budgeting
• Business Administration
• Management
• Version Control
• Communication
• Contract Management
• Project Planning
• Economic Growth
• Environmental Impact Assessments
• Environmental Studies
• Governance
• Impact Assessment
• Innovation
• Interpersonal Communications
• Project Management
• Microsoft Office
• Milestones (Project Management)
• Presentations
• Systems Development Life Cycle
• Real Property
• SAP Applications
• Social Sciences
• Collaboration
• Coordinating
• Project Closure

Job areas

• Environmental & Sustainability
• Management & Leadership
• Transportation
• Engineering
• Administrative
• Environmental Coordinator
• Energy / Environmental Policy Analyst
• Policy Administration Professionals
• Climate Change Policy Analysts
• Environmental Scientists and Specialists, Including Health

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