Coordinator, Media Relations

Job summary

The Media Relations Coordinator provides operational and logistical support to the Corporate Communications team by managing public correspondence and tracking media inquiries. They also assist in the planning and execution of internal and external events while maintaining team documentation and workflows.

Job details

At Alto, we are actively contributing to the transformation of Canada's future with our high-speed train project connecting Quebec City and Toronto. With the support of the Government of Canada, this innovative project aims to improve the quality of life of our citizens, strengthen ties between communities and stimulate economic growth. Would you like to take on a stimulating, high-impact challenge? We are looking for a Coordinator, Media Relations. Please note that the candidate may be based in one of our 2 offices: Montreal or Toronto. The role The Media Relations Coordinator provides operational and logistical support to the Corporate Communications team. Reporting to the Manager of Media Relations, the coordinator helps ensure the smooth management of key processes, including handling public correspondence, tracking media inquiries, coordinating workflows, and supporting the planning and execution of internal and external events. The responsibilities Support the Corporate Communications team in day-to-day coordination, tracking, and organization of communication activities. Manage incoming public correspondence by ensuring timely processing, routing, and follow-ups in alignment with internal protocols, including coordination with our partner, Cadence. Monitor media inquiries and ensure timely processing, tracking and follow-up. Assist in the preparation of communication materials and provide administrative and logistical support for internal and external communication initiatives. Contribute to the planning and organization of events (internal and external), including coordination of logistics, stakeholder communication, and onsite support. Maintain team calendars, documentation, and tracking tools to ensure efficient workflows and adherence to deadlines. Coordinate with internal stakeholders to support the timely execution of communication deliverables. Provide support for content preparation and other tasks as required by the Corporate Communications team. The requirements Bachelor's degree in communication, public relations, administration or a related field. Minimum of 1 to 3 years of relevant work experience. Strong organizational skills with the ability to manage competing priorities, juggle strict editorial deadlines and event schedules. Good copywriting, proofreading, and editing skills. Detail-oriented, well-organized, and able to manage multiple files simultaneously. Familiarity with media monitoring, tracking, and measurement. Demonstrate initiative, resourcefulness and capacity to adapt quickly when a situation arises. Demonstrates professionalism and discretion when handling sensitive or confidential information. Strong interpersonal skills and a team-oriented mindset. Bilingualism (English, French) Why join our innovative team? Basic paid group insurance for you and your family: medical, dental, life, disability, etc. Access to wellness and health accounts to support your lifestyle. Flex-Alto account of $500 to encourage a healthier approach and a more sustainable mode of transportation. A retirement plan and savings options (RRSP and TFSA). Vacations based on experience, available upon hiring. An incentive compensation program. Flexible hybrid work mode. A work environment that encourages initiative, innovation, and forward-thinking solutions. A unique opportunity to shape the future of transportation in Canada. We work to create high-performance, diversified teams At Alto, we believe in the power of diverse teams. We aspire to provide an inclusive and equitable work environment where everyone can develop and flourish. Alto offers equal employment opportunities to all and invites qualified individuals, regardless of their identity, origin or situation, to apply. Please let us know if you need any adjustments during the recruitment process. We will do our utmost to provide you with a fair and pleasant experience, while keeping any adjustments confidential. Please note that we will communicate only with those candidates whose applications are selected for further consideration. To find out more about the entire project, visit Alto - Home.

What you’ll do

The Media Relations Coordinator provides operational and logistical support to the Corporate Communications team by managing public correspondence and tracking media inquiries. They also assist in the planning and execution of internal and external events while maintaining team documentation and workflows.

Requirements

Candidates must hold a bachelor's degree in communication, public relations, administration, or a related field. A minimum of 1 to 3 years of relevant work experience and bilingualism in English and French are required.

Benefits

• Medical insurance • Dental insurance • Life insurance • Disability insurance • Wellness account • Health account • Flex-Alto account • Retirement plan • RRSP • TFSA • Paid vacation • Incentive compensation program

Listed skills

• Time management · Preferred
• Administrative Support · Preferred
• interpersonal skills · Preferred
• Project management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Media relations
• Corporate communications
• Event planning
• Copywriting
• Proofreading
• Editing
• Media monitoring
• Administrative support
• Logistics coordination
• Stakeholder communication
• Project management
• Bilingualism
• Organizational skills
• Time management
• Interpersonal skills
• Resourcefulness
• Stakeholder Communications
• Professionalism
• Workflow Management
• Organizational Skills
• Media Relations
• Planning
• Management
• Communication
• Public Relations
• Corporate Communications
• Economic Growth
• English Language
• French Language
• Innovation
• Interpersonal Communications
• Team Oriented
• Coordinating
• Detail Oriented

Job areas

• Creative & Media
• Transportation
• Administrative
• Government & Public Sector
• Media Relations Coordinator
• Public Relations Officer
• Public Relations Professionals
• Public Relations Managers