Vital BioVerified Job Source

Integrated Study Coordinator

Oakville, ON
On-site
Posted Sep 20, 2026
1 position

Opens an external site

Employment type: Full-time
Experience level: Senior · 5+ years
Minimum education: Bachelor’s degree
Posting language: English
Working hours: 40 hours per week

Job summary

The Integrated Study Coordinator will orchestrate cross-functional handoffs between assay, software, hardware, and manufacturing teams to ensure seamless study execution. They are responsible for managing study documentation, coordinating engineering builds, and resolving technical or procedural blockers throughout the development lifecycle.

Job details

ABOUT YOU: You are a detail-oriented systems thinker who bridges scientific and engineering disciplines across assay, software, hardware, consumable, and manufacturing perspectives. You focus on the how of inter-team study delivery rather than portfolio-level program management, and you're comfortable acting as the scientific and operational liaison between teams, translating requirements and resolving ambiguity in scope. You bring strong technical writing, communication, and conflict-resolution skills to a hands-on integration and study-execution role. WHAT YOU'LL DO: * Strategize and orchestrate cross-functional handoffs across assay, software, hardware, consumable, and manufacturing teams, defining inputs, outputs, acceptance, and timing for each transfer from Phase II exit through V&V, preclinical, and beyond. * Act as the scientific and operational liaison between teams, translating requirements, resolving ambiguity in scope, and ensuring each function understands what it is receiving and what it owes downstream. * Identify integration points and dependencies that span functional boundaries, designing how data, samples, builds, releases, and documentation flow between teams to keep studies unblocked. * Plan studies across the development lifecycle, including design characterization, V&V-readiness, preclinical analytical and in vivo/model studies, and clinical-pilot preparation. * Execute studies per approved protocols, coordinating engineering builds, reagents/consumables, software/firmware releases, instrument units, and biological/sample needs with responsible teams. * Manage samples used for studies, including sourcing, chain-of-custody, storage, tracking, allocation across study arms, and disposition. * Author and manage study documentation, including study protocols, work instructions, and SOPs, maintaining version control and ensuring teams work to current revisions. * Author study reports summarizing methods, data, results, deviations, and conclusions against pre-defined acceptance criteria and CLSI method-evaluation protocols. * Maintain the study documentation set: protocols, deviation logs, test records, operator log, traceability matrices, and design history file (DHF) inputs supporting the transition into V&V and preclinical evidence. * Manage operators and the broader study team, coordinating task assignment, training and qualification, scheduling, and performance oversight for study execution activities. * Surface and resolve cross-functional technical and procedural blockers, supporting technical troubleshooting, root cause investigations, and system-wide improvements. * Support design reviews, gating decisions, and risk management activities across the R&D-to-V&V transition and preclinical phase. WHAT YOU'LL NEED: * Bachelor's or Master's degree in a life science, biomedical/engineering, or related field; equivalent experience considered. * Prior experience planning, executing, and reporting studies across the medical device development lifecycle, including late-stage R&D, V&V, and/or preclinical activities. * Demonstrated ability to integrate work across scientific and engineering disciplines, bridging assay, software, hardware, consumable, and manufacturing perspective. * Working knowledge of CLSI guidelines and their application to method evaluation, precision, linearity, and method comparison studies. * Experience writing and managing SOPs, work instructions, and study protocols in a regulated environment. * Experience managing operators, technicians, or research staff, including training and qualification. * Proficiency with requirements management tools (e.g., Jira, eQMS) and Microsoft Office/Google Workspace. * Strong technical writing, communication, and conflict-resolution skills; detail-oriented with systems thinking. The compensation range for this role is $80,000 - $95,000 CAD. Compensation will be determined based on the individual’s demonstrated experience, education, training, relevant certifications or licensure, and other applicable business and organizational factors. This role is a current, onsite vacancy. ABOUT VITAL BIO Vital is revolutionizing point-of-care diagnostics with our VitalOne platform, delivering real-time care wherever patients are. Our mission is to democratize health technology, making healthcare more accessible and proactive. Our global team of experts spans chemistry, software, engineering, and microfluidics. We thrive on change, operate on trust, and value diverse perspectives. Our growth-minded culture empowers front-line decision-making and fosters impactful work. We seek tenacious, bold individuals ready to transform healthcare. At Vital, your talent will make a difference as we work to ensure everyone has access to care when and where they need it. Vital Biosciences Inc. is an equal opportunity employer and values diversity in the workplace. We are therefore happy to accommodate any individual needs in keeping with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. If you require accommodation in order to participate in our hiring process, please contact us to make your needs known in advance As part of our recruitment process, we may use automated or AI-supported tools to assist with application review and screening. These tools are used to support, not replace, human decision-making. Final hiring decisions are always made by our hiring team.

What you’ll do

Requirements

Candidates must hold a Bachelor's or Master's degree in a life science or engineering field and possess experience in medical device development, specifically in V&V or preclinical activities. Strong technical writing, communication skills, and proficiency in regulatory documentation and requirements management tools are required.