Proposal Writer

Vaughan, ON
On-site
Posted Sep 19, 2026
1 position

Opens an external site

Employment type: Full-time
Experience level: Mid-level · 3+ years
Minimum education: Bachelor’s degree
Posting language: English
Working hours: 40 hours per week

Job summary

The Proposal Writer is responsible for the end-to-end development and submission of funding applications, government challenges, and partner-facing bids. They coordinate with technical stakeholders to translate complex program information into clear, compliant, and compelling proposal narratives.

Job details

COMPANY OVERVIEW Volatus Aerospace is a Canadian aerospace and defence technology company developing next-generation uncrewed and autonomous aerial systems, subsystems, and mission payloads. Our R&D portfolio spans platform development, certification, avionics, autonomy, and advanced sensing technologies for defence and commercial applications. POSITION OVERVIEW We are seeking a Proposal Writer to own the development and submission of funding applications, government challenge proposals, and partner-facing bids, working closely with technical and program stakeholders to translate program information into clear, compelling, and compliant proposal content. KEY RESPONSIBILITIES Proposal Writer own's end-to-end development of proposal and funding submission documents, from requirements review through final submission Interpret funding program and government challenge requirements (e.g., IRAP, ISC challenges, or similar) and build compliant submission structures and content plans Coordinate with the Solution Architect, program leads, and subject-matter engineers to gather accurate technical content, then translate it into clear, well-organized proposal narrative Track submission deadlines, requirements checklists, and compliance matrices to ensure complete, on-time submissions Write, edit, and format proposal sections, ensuring consistency in tone, structure, and messaging across documents Maintain a library of reusable proposal content, past submissions, and boilerplate material to improve efficiency on future bids Coordinate review cycles with technical, program, and leadership stakeholders ahead of submission deadlines Support post-submission activities, including responding to funding-body or partner follow-up questions Perform other duties and responsibilities as may be reasonably assigned by the Company from time to time. REQUIRED QUALIFICATION Bachelor's degree in English, Communications, Business, Engineering, or a related field 3+ years of experience in proposal writing, technical writing, or grant/funding application writing, ideally in aerospace, defence, or a technical industry Strong writing, editing, and organizational skills, with the ability to translate technical information into clear prose Experience managing multiple submission deadlines and coordinating input from multiple stakeholders Familiarity with compliance-driven submission formats (requirements matrices, structured proposal sections) Must be a Canadian citizen and eligible for security clearance Preferred Qualifications Experience with Canadian government funding programs (e.g., IRAP, ISC challenges, or similar) or defence procurement proposals Experience working directly with engineers or technical subject-matter experts to develop proposal content Familiarity with aerospace, defence, or uncrewed systems terminology and concept ELIIBILITY Due to a mandatory requirement of the applicable government contract, candidates must be Canadian citizens and eligible to obtain and maintain the required Government of Canada security clearance. HOURS OF WORK AND WORK ENVIRONMENT Proposal writer position is an onsite role, and the Employee is required to perform their duties primarily at the Company’s designated workplace, as directed by the Company. The standard work schedule consists of forty (40) hours per week, typically performed Monday to Friday, subject to operational requirements. From time to time, the Employee may be required to maintain reasonable flexibility in working hours to support operational needs, time-sensitive activities, or business priorities. WHY JOIN VOLATUS AEROSPACE At Volatus Aerospace, you will be joining an innovative, fast-paced company with a strong commitment to customer success and industry advancement. We offer a competitive salary, a comprehensive group benefits plan, and a group RRSP. You will have the opportunity to work with a passionate global team on cutting-edge aerospace projects while continuing to grow your career in a collaborative and supportive work environment where your contributions directly impact company growth and operational success HOW TO APPLY If you are ready to take your career as Proposal Writer to new heights, please apply with your resume and a brief cover letter outlining your relevant experience and interest in the role.

What you’ll do

Requirements

Candidates must hold a bachelor's degree in a relevant field and possess at least 3 years of experience in proposal or technical writing. Applicants must be Canadian citizens eligible for government security clearance.