Administrative Assistant I, Meals on Wheels - Temporary, Full-time

Job summary

The role serves as the first point of contact for inquiries and provides administrative support for the Meals on Wheels program. Responsibilities include processing client orders and referrals, as well as physically packing and restocking meal deliveries.

Job details

Requisition Details Employment Status: Temporary, Full-time (1.0 FTE) Program Name: Meals on Wheels Number of Hours Bi-Weekly: 75 Work Schedule: Days Anticipated End Date: September 2027 On-Call: No Existing Vacancy: Yes - we're currently hiring candidates for an existing temporary vacancy in this position. About Us VON Canada is a not-for-profit organization providing home and community care services for over 125 years. Focusing on person-centred care, we provide the support people need and want, at home and in the community, so they can live healthier, happier lives surrounded by loved ones. VON - At the heart of care. About The Role Are you passionate about health care and ready to make a meaningful impact in your community? This exciting opportunity is perfect for a detail-oriented administrative assistant who thrives in a collaborative setting. From welcoming clients and coordinating schedules to preparing documents and managing communications, your work will help ensure smooth day-to-day operations that allow our teams to focus on what they do best: caring for our clients. What We Offer Competitive salaries Tiered Benefits (health, dental, LTD) for eligible employees and an Employee Assistance Program Defined Benefit Pension Plan with company contribution for eligible employees Comprehensive orientation program Gain experience with new health care technology Opportunities for skill development, eLearning, and career advancement What You'll Do Act as a first point of contact for any general inquiries, including answering phone calls and ensuring staff, volunteers, clients, and visitors are greeted and directed to the appropriate resource in a friendly, courteous manner Providing support to our meals on wheels program by receiving and processing client orders, referrals, discharges, etc. Packing client orders daily and restocking freezers, unpacking meal delivery in to freezers Perform other duties as assigned What We’re Looking For Post-secondary education in office administration or a related field, or relevant experience Proficiency in Windows OS and MS Office programs, Microsoft 365 Experience with Zoom and Teams considered an asset Experience with scheduling software is considered an asset Experience AlayaCare is considered an asset Excellent oral and written communication skills Strong organizational skills with an ability to prioritize and multitask High level of accuracy and attention to detail Ability to maintain confidentiality at all times A current and original copy of a satisfactory Criminal Records Check or vulnerable sector check is required VON Canada: Careers that fit your life. Join our team today! Working conditions and physical demands: This role requires a detail-oriented approach in a dynamic environment, with physical activity including lifting, carrying (using proper techniques), bending, reaching, kneeling, and other movements that emphasize good body mechanics. Individuals in the role are required to walk, sit, and stand throughout the day, with some tasks requiring fine hand movements.

What you’ll do

The role serves as the first point of contact for inquiries and provides administrative support for the Meals on Wheels program. Responsibilities include processing client orders and referrals, as well as physically packing and restocking meal deliveries.

Requirements

Candidates should have post-secondary education in office administration or relevant experience, along with proficiency in MS Office and Windows. A satisfactory Criminal Records Check or vulnerable sector check is required.

Benefits

• Health Insurance • Dental Insurance • Long Term Disability • Employee Assistance Program • Defined Benefit Pension Plan • Orientation Program • Skill Development • ELearning

Listed skills

• Microsoft Teams · Preferred
• written communication · Preferred
• Organization · Preferred
• Zoom · Preferred
• Microsoft 365 · Preferred
• Attention to detail · Preferred
• Office Administration · Preferred
• Multitasking · Preferred
• Microsoft Office · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Office Administration
• Microsoft Office
• Microsoft 365
• Zoom
• Microsoft Teams
• AlayaCare
• Scheduling Software
• Oral Communication
• Written Communication
• Organization
• Multitasking
• Attention To Detail
• Confidentiality

Job areas

• Administrative
• Healthcare
• Social Services
• Customer Service & Support