Architectural Specification Writer

Quinte West, ON
Hybrid
Posted Jul 21, 2026
1 position

Opens an external site

Employment type: Full-time
Experience level: Lead · 15+ years
Minimum education: Bachelor’s degree
Posting language: English
Working hours: 40 hours per week

Job summary

Develop comprehensive project manuals for architecture and interior design projects while collaborating with project teams. Provide technical expertise on building materials and codes and mentor junior staff members.

Job details

Are you ready to join a growth-oriented team where creativity meets innovation? At Ware Malcomb, we are a dynamic and forward-thinking design firm committed to pushing the boundaries. Our team-oriented, collaborative approach ensures that every project is a blend of visionary design, seamless project delivery, and we are actively engaged with both the community and the industry. Discover our vibrant culture to get an inside look into life at Ware Malcomb and the programs we offer. https://waremalcomb.com/life-at-ware-malcomb/ As a Technical Specifications Writer at Ware Malcomb, you will be responsible for developing comprehensive project manuals for Architecture and/or Interior Design projects. You will collaborate with project teams to develop specifications, client-specific masters, and support project teams with submittal review. Your expertise in building materials, codes, and industry standards will shape the quality and consistency of projects firmwide. \n Your Role Prepare comprehensive project manuals based on information provided by the Management Teams. Suggest alternate solutions when necessary. For complex projects, schedule periodic reviews during the development of documents. Review comments with the Management Team and respond to any questions or concerns. Take a mentorship approach when dealing with junior staff members. Stay knowledgeable about products and industry standards and trends. Be a general resource to the company in answering technical questions or providing opinions. Qualifications Preferred equivalent of a bachelor’s degree in Architecture or Interior Design. Preferred minimum of 15 years of experience within the field of Architecture or Interior Design with at least 5 years of writing specifications. Strong computer, written and verbal communication skills are essential. Extensive experience in construction and construction materials. Experience in the use of MasterSpec, Bluebeam, Microsoft Word and Excel is preferred. The ability to speak (public speaking) in front of small to large groups of people is preferred. \n This is a full-time, long-term position. Established in 1972, Ware Malcomb is a dynamic, forward-thinking commercial real estate design firm providing professional architecture, interior design, civil engineering, branding, building measurement, structural engineering and MEP engineering services to clients throughout the world. With office locations throughout the United States, Canada, Mexico and Brazil, the firm specializes in the design of office, industrial, science & technology, healthcare, multifamily, retail, hospitality and public/institutional projects. The firm is also ranked among the top 10 Architecture/Engineering firms in Engineering News-Record’s Top 500 Design Firms and the Top 30 Interior Design Firms in Interior Design magazine’s Top 100 Giants. For more information, visit waremalcomb.com.

What you’ll do

Requirements

Preferred bachelor's degree in Architecture or Interior Design with at least 15 years of field experience, including 5 years of specification writing. Proficiency in MasterSpec, Bluebeam, and Microsoft Office is highly desired.