Legal Assistant

Job summary

The Legal Assistant will support senior corporate law clerks by drafting transactional documents, managing calendars, and maintaining electronic and physical filing systems. They are also responsible for processing vendor invoices, updating client contact lists, and performing general administrative duties to support the corporate practice group.

Job details

Role Summary We are currently recruiting for a Legal Assistant to join our Corporate practice group on a full-time, permanent basis. This is an exciting opportunity for an individual who enjoys variety and working in a fast-paced, team-oriented environment. The candidate will be responsible for supporting three senior corporate law clerks. The successful candidate is a legal assistant with experience in corporate law, strong technical proficiency, and superior practice management capabilities. The role requires initiative, strong communication (verbal and written) and organizational skills, and have a desire to work in a team environment to promote a client-focused culture. This is a full-time, permanent opportunity with core work hours of Monday to Friday, 9:00 a.m. to 5:00 p.m. The successful candidate will be required to work in the office a 5 days per week. Responsibilities Preparing and/or drafting various transactional documents, forms, presentations and correspondence, and ensuring that they are in proper format and accurate. Typing general correspondence and various transactional documents from handwritten notes, phone, or verbal instructions. Managing and tracking deadlines, and appointments, including managing the law clerks Outlook calendars and scheduling appointments as requested. Administrative tasks such as filing, which might include physical or electronic materials, as well as preparing labels, updating client information or similar requests. Opening and closing files electronically and physically, which also includes maintaining detailed matter/client list for the clerks and maintaining the electronic filing system (iManage). Processing and tracking all third-party vendor invoices for corporate searches in the finance system (Emburse). Assist in organizing physical minute books and transitioning them to a digital records system (MinuteBox). Entering and updating client contact lists in the CRM (InterAction) and working closely with the Marketing and Business Development Department as and when required. General administrative duties such as booking meeting rooms, working with other internal departments to provide documents/other materials to meet client needs. Continually assessing and establishing work priorities as needed. Demonstrating a team approach; supporting coverage for colleague absences. Other administrative duties as assigned. Required Skills & Qualifications At least two to three years prior work experience in corporate law (transactional desk). Post-secondary education with a Legal Assistant Diploma and/or Law Clerk certificate. Strong working experience, understanding and knowledge of legal terminology, procedures and corporate transactions. Proficient with legal software (iManage, 3E, InterAction, MinuteBox) and MS Office 365 (Word, Excel, Outlook, PowerPoint, Teams). Proficient with PDF software (Kofax Power PDF). Experience with MinuteBox is an asset. Excellent time management, prioritization and follow-up skills. Excellent attention to detail, accuracy and proofreading skills. Ability to work independently and within tight timelines. Ability to take initiative and be resourceful. Passionate about providing quality service and work product to clients. This job posting is for an existing vacancy. Candidates who meet the above qualifications are asked to apply online with a copy of their resume and cover letter attached (preferably together in a single file). The target salary range for this position is $40,000 - 60,000, commensurate with the successful candidate’s skills, experience, and qualifications.

What you’ll do

The Legal Assistant will support senior corporate law clerks by drafting transactional documents, managing calendars, and maintaining electronic and physical filing systems. They are also responsible for processing vendor invoices, updating client contact lists, and performing general administrative duties to support the corporate practice group.

Requirements

Candidates must have at least two to three years of experience in corporate law and hold a Legal Assistant Diploma or Law Clerk certificate. Proficiency in legal software such as iManage, 3E, and MS Office 365 is required, along with strong organizational and communication skills.

Listed skills

• Time management · Preferred
• Attention to detail · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Corporate law
• Legal terminology
• Document drafting
• Practice management
• Time management
• Attention to detail
• Proofreading
• iManage
• 3E
• InterAction
• MinuteBox
• MS Office 365
• Kofax Power PDF
• Communication skills
• Organizational skills
• Resourcefulness
• Microsoft 365
• Organizational Skills
• Nuance PDF Converter
• Administrative Functions
• Microsoft Excel
• Business Development
• Customer Relationship Management
• Customer Service
• Communication
• Corporate Laws
• Financial Systems
• Marketing
• Invoicing
• Microsoft Outlook
• Microsoft PowerPoint
• Practice Management
• Presentations
• Proactivity
• Time Management
• Timelines
• Typing
• Team Oriented
• Setting Appointments
• Filing
• Prioritization
• Teamwork
• Detail Oriented

Job areas

• Legal
• Administrative
• Legal Assistant
• Paralegal / Legal Assistant
• Legal and Related Associate Professionals
• Paralegals and Legal Assistants