Recording Clerk

Located within the traditional unceded territory of the syilx people, Westbank First Nation is a progressive and prosperous self-governing First Nation. The Okanagan Valley truly has it all, including a great climate, stunning scenery, world-class ski resorts, golf courses, wineries and beaches. Westbank First Nation values diversity and we are committed to creating a healthy, strong and vibrant community through programs and services that promote physical, mental, emotional and spiritual well-being and healing. Come join our team and become part of an innovative and rewarding place to work. POSITION SUMMARY Reporting to the Enterprise Content Manager, the Recording Clerk is responsible for recording, transcribing and preparing the minutes of WFN meetings, which includes but is not limited to, Advisory Council meetings, Elders Group meetings, Youth Council meetings, and Membership Meetings. EDUCATION/EXPERIENCE * Minimum Grade 12 or equivalent * Administrative Assistant or Business Administrative certificate * Minimum of 2 years experience taking Minutes in a First Nation or other government setting * Experience working with indigenous communities/people considered an asset * Equivalent combination of education, training and experience may be considered REQUIREMENTS * Criminal Record Check with results acceptable to WFN * Maintains a high level of confidentiality and uses discretion on all matters relating to the affairs of the Westbank First Nation JOB DUTIES/RESPONSIBILTIES * Prepares agendas, packages and meeting minutes and does all necessary follow-up for the Advisory Council, Elders Group, Recognition of Indigenous Rights and Self-Determination (RRISD), Elders Council, & Youth Council meetings, Continuing Care Working Group, Membership Meetings and Special Membership Meetings * Prepares minutes, along with exhibits, from the recording of Membership Meetings and distribute to Members of Council for their information * Summarizes the highlights of Membership Meetings for insertion in the WFN quarterly report; * Coordinates and schedules meetings and appointments as required * Prepares agendas and meeting minutes for other meetings as directed by the Governance Coordinator, Enterprise Content Manager, or Council Secretariat * Supports organizing, preparing, and distributing General and In Camera Council Meetings, as well as Council Committee meetings as directed by the Governance Coordinator * Distributes, via e-mail, approved meeting minutes and approved WFN Policies to WFN Members who have requested to be placed on an e-mail distribution list * Electronically files all minutes, resolutions, policies and other required documents on Laserfiche * Prepares reports, memorandums, letters and other correspondence as required * Performs all duties and responsibilities in accordance with the Westbank First Nation policies, standards, and procedures and as directed by the Enterprise Content Manager KNOWLEDGE/SKILLS/ABILITIES * Knowledge of meeting procedures and the principles and procedures of record keeping * Friendly, personable, and professional * Strong computer skills, including Word, Excel, Outlook, Publisher and Access * Ability to manage confidential material and to maintain confidentiality * Strong organizational skills and the ability to set priorities * Ability to prepare reports, letters and professional correspondence * Ability to work in a fast-paced environment and under pressure * Ability to work independently or within a team The median salary for this position is $61,656.73 Westbank First Nation offers a competitive and thoughtfully designed total rewards package that reflects our commitment to employee wellbeing and long-term success. In addition to a competitive base salary, employees are eligible to participate in the Municipal Pension Plan, a defined benefit pension plan with a 9.31% employer contribution following the eligibility period along with comprehensive extended health and dental coverage. Our unique and generous flexible time-off provisions are designed to promote work–life–family balance and overall wellness. At WFN, we also prioritize continuous growth and leadership development by investing in meaningful education and professional development opportunities that support both individual advancement and organizational excellence. To learn more about Westbank First Nation please visit our website at https://www.wfn.ca [https://can01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.wfn.ca%2F&data=05%7C02%7Cmjosephshaw%40wfn.ca%7C4c93d6c0145e490eff1508de9a4e558f%7C9eaff6858310472f8b736ca26ecb99ef%7C0%7C0%7C639117858381897425%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=WxEgFMwu4spNZYu%2BwRGnFm0%2FY0ulPm2iZTdiVt4yi%2B4%3D&reserved=0]. All applications must be submitted through our Employment Opportunities [https://can01.safelinks.protection.outlook.com/?url=https%3A%2F%2Frecruiting.ultipro.ca%2FWES5002WFN%2FJobBoard%2Fbda6c545-2c72-4983-8cf5-53b0bd43a40d%2F%3Fq%3D%26o%3DpostedDateDesc&data=05%7C02%7Cmjosephshaw%40wfn.ca%7C4c93d6c0145e490eff1508de9a4e558f%7C9eaff6858310472f8b736ca26ecb99ef%7C0%7C0%7C639117858381957434%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=TuKWPdrfl4wi9kq%2BjhsENHeYi3KdX9qbp1jBdKG2K1o%3D&reserved=0] page. Ensure you attach your cover letter and resume. Incomplete or late submissions will not be accepted. This opportunity will close at midnight on Sunday, August 30th, 2026 While we recognize the value of diversity in the workplace and welcome applications from people of all backgrounds, preference will be provided to qualified WFN Members & Indigenous applicants.

The Recording Clerk is responsible for recording, transcribing, and preparing minutes for various council and membership meetings. They also manage electronic filing of resolutions and policies while coordinating meeting schedules and correspondence.

Candidates must have a minimum Grade 12 education and an Administrative Assistant or Business Administrative certificate. A minimum of 2 years of experience taking minutes in a government or First Nation setting is required.

• Municipal Pension Plan • Extended health coverage • Dental coverage • Flexible time-off • Professional development opportunities

• Microsoft ExcelPreferred
• CommunicationPreferred
• Microsoft WordPreferred
• Microsoft OutlookPreferred

Identified from the job description. Confirm important requirements above.

• Minute taking
• Transcription
• Meeting coordination
• Record keeping
• Confidentiality
• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Microsoft Publisher
• Microsoft Access
• Organizational skills
• Report writing
• Communication
• Laserfiche
• Report Writing
• Laserfiche (Content Management Platform)
• Mail Distribution
• Record Keeping
• Organizational Skills
• Computer Literacy
• Continuing Care
• Governance
• Innovation
• Leadership Development
• Taking Meeting Minutes
• Quarterly Finance Reports
• Transcribing
• Prioritization

• Administrative
• Government & Public Sector
• Social Services
• Recording Clerk
• Administrative Clerk / Coordinator
• General Office Clerks
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

Minimum education

High school

Minimum experience

2+ years

Posting language

English

Working hours

40 hours per week