AP CLERK

Job summary

The Accounts Payable Clerk is responsible for the timely processing of invoices, verifying purchase orders, and ensuring proper authorization for payments. They also manage vendor inquiries, maintain accurate filing systems, and assist with administrative tasks as assigned by supervisors.

Job details

We are looking for an Accounts Payable Clerk to join our dynamic A/P team. Reporting to Accounts Payable Supervisors, the role of A/P Clerk in an entry level role, that would be directly responsible for timely payment of invoices and capital expenditures for properties under various portfolios. Duties include verifying the accuracy of purchase orders, as well as ensuring proper documentation and authorization before issuing cheques and EFT payments. RESPONSIBILITIES: * Enters invoices into Fusion and ensures proper authorization, appropriate coding, and timely processing of payment * Provides information to vendors regarding outstanding payments, and responds to inquiries from auditors, other departments, etc. * Scans all paid invoices and files all original hardcopies of invoices * Distributes accounts payable mail to designated Accounts Payable staff on a weekly basis * Annually prepares files for off-site storage. * Other duties/projects as assigned by A/P Supervisors. MINIMUM QUALIFICATIONS AND SKILLS: * High school graduate or equivalent, and up to one year of experience in an office performing accounting-related duties. * Demonstrated proficiency in the use of Microsoft Excel and Oracle. * Attention to accuracy in order to ensure that all data is correctly entered, and that expenses are fully documented and approved for payment. * Ability to relate well with co-workers and supervisors. * Demonstrated customer service skills, with the ability to resolve conflicts with upset vendors WORKING CONDITIONS: * Governed by regular and predictable deadlines, however there are regular interruptions due to emergency payments.  Regular handling of queries and calls from vendors.

What you’ll do

The Accounts Payable Clerk is responsible for the timely processing of invoices, verifying purchase orders, and ensuring proper authorization for payments. They also manage vendor inquiries, maintain accurate filing systems, and assist with administrative tasks as assigned by supervisors.

Requirements

Candidates must have a high school diploma or equivalent and up to one year of office experience in accounting-related duties. Proficiency in Microsoft Excel and Oracle is required, along with strong attention to detail and customer service skills.

Listed skills

• Customer service · Preferred
• Attention to detail · Preferred
• Microsoft Excel · Preferred
• record keeping · Preferred
• Documentation · Preferred
• Communication · Preferred
• Oracle · Preferred
• Data entry · Preferred
• Conflict Resolution · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Accounts payable
• Invoice processing
• Purchase order verification
• Data entry
• Microsoft Excel
• Oracle
• Customer service
• Conflict resolution
• Documentation
• Record keeping
• Communication
• Attention to detail
• Accounts Payable
• Accounting
• Auditing
• Capital Expenditure
• Customer Service
• Invoicing

Job areas

• Finance & Accounting
• Administrative
• Customer Service & Support
• Accounts Payable Clerk
• Accounts Payable / Receivable Clerk
• Accounting Associate Professionals
• Bookkeeping, Accounting, and Auditing Clerks

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