Project Administrator

About WF Group of Companies - We are a leading fabricator of structural steel and overhead cranes located south of Edmonton in the Nisku Industrial Park, Alberta. With a proven history that spans over 30 years, we are renowned for our safety, quality, service, and innovative approaches and we are proud to be a privately owned and operated Canadian company. To learn more about the company, visit http://www.wfsteelandcrane.com WF provides employees with competitive wages, a friendly work environment, Health & Dental Benefits, RRSP matching program, annual family events, and career growth opportunities. Summary of Job-Related Responsibilities: The Project Administrator provides support to our Overhead Crane Division. This is a public facing position, highlighting WF’s professionalism and expertise to the industry. Skills & Knowledge Requirements: * 3+ years of experience in an administrative role in a similar industry * Excellent customer service skills, exhibiting a friendly and positive attitude to customers, vendors, and co-workers * Excellent time management skills with the ability to effectively manage multiple tasks * Organizational ability, prioritizing tasks and following up on items in a timely fashion * Computer proficiency with Microsoft, QuickBooks, Fishbowl and other programs as required Scope of Job Duties & Responsibilities: * Helping Service department with administrative duties such as checking word records, distributing them and prepare quotes as required * Reaching out to customer for scheduling upcoming work and coordinating internally * Reaching out to Vendors for quotations as required and issuing PO's upon approval * Providing Support to Project Manager and Project Coordinator * Sorting and updating of project related information, including data entry and filing. * Managing project databases and tracking systems * Tracking deadlines and deliverables * Preparing and transmitting Project documentation submissions on different client portals * Providing general administrative support to the office, greeting customers, and supporting the team * Maintaining professional customer relationships * Other duties as required by the position We thank all applicants for their interest, however only those who are chosen for interview will be contacted.

The Project Administrator provides administrative support to the Overhead Crane Division, including scheduling work, managing project databases, and coordinating with vendors. They are responsible for preparing quotes, issuing purchase orders, and maintaining professional relationships with customers and internal teams.

Candidates must have at least 3 years of experience in an administrative role within a similar industry. Proficiency in Microsoft programs, QuickBooks, and Fishbowl is required, along with excellent customer service and organizational skills.

• Competitive wages • Health benefits • Dental benefits • RRSP matching program • Annual family events • Career growth opportunities

• Time managementPreferred
• Customer servicePreferred
• CommunicationPreferred
• Microsoft OfficePreferred
• Data entryPreferred
• Project managementPreferred

Identified from the job description. Confirm important requirements above.

• Administrative support
• Customer service
• Time management
• Organizational skills
• Data entry
• Filing
• Project coordination
• Microsoft Office
• QuickBooks
• Fishbowl
• Scheduling
• Purchase order management
• Documentation
• Communication
• Project Documentation
• Administrative Support
• Professionalism
• Organizational Skills
• Overhead Crane Operation
• Positivity
• Administrative Functions
• Customer Service
• Data Entry
• Innovation
• Project Management
• QuickBooks (Accounting Software)
• Sorting
• Structural Steel
• Time Management
• Coordinating
• Greeting Customers

• Administrative
• Manufacturing
• Customer Service & Support
• Construction
• Project Administrator
• Project / Program Administrative Assistant
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

Minimum experience

3+ years

Posting language

English

Working hours

40 hours per week