Service Advisor

Job summary

Coordinates equipment repairs from customer intake and diagnosis through authorization, completion, and final sale. Maintains accurate work orders, communicates repair recommendations, costs, timelines, and status updates, and partners with technicians to support timely service.

Job details

A position at White Cap isn’t your ordinary job. You’ll work in an exciting and diverse environment, meet interesting people, and have a variety of career opportunities. The White Cap family is committed to Building Trust on Every Job. We do this by being deeply knowledgeable, fully capable, and always dependable, and our associates are the driving force behind this commitment. Coordinates the equipment repair experience from initial customer contact through final completion and sale. Partners with customers and service technicians to identify repair needs, establish realistic expectations, communicate status transparently, maintain accurate work orders, and deliver dependable service throughout the repair process. Major Tasks, Responsibilities And Key Accountabilities Coordinates the customer service process from initial equipment intake through diagnosis, repair authorization, completion, and final sale. Creates and maintains accurate repair work orders, customer information, equipment details, reported symptoms, estimates, approvals, and service records. Identifies repair needs by actively listening to customers, asking clarifying questions, and accurately documenting equipment symptoms and concerns. Communicates repair recommendations, estimated costs, expected completion dates, delays, and status updates clearly and transparently to customers. Partners with service technicians to communicate customer concerns, clarify repair requirements, monitor progress, and support timely completion. Obtains customer authorization for recommended repairs and documents approvals before additional work proceeds. Finalizes completed work orders, explains services performed, coordinates equipment pickup, and supports accurate invoicing and payment processing. Performs other duties as assigned. Nature and Scope Refers complex, unusual problems to supervisor. Under general supervision, exercises some judgment in accordance with well-defined policies, procedures, and techniques. Work typically involves regular review of output by a senior coworker or supervisor. None. Work Environment Located in a comfortable indoor area. Conditions could produce mild discomfort on occasion. Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. On rare occasions there may be a need to move or lift light articles. Typically requires overnight travel less than 5% of the time. Education And Experience HS Diploma or GED strongly preferred. Specialized skills training/certification may be required. Generally, 2-5 years of experience in area of responsibility. Preferred Qualifications Demonstrates strong customer service, active listening, and communication skills when explaining equipment concerns, repair recommendations, costs, and timelines. Maintains accurate work orders and service documentation while managing multiple customer requests and repair priorities. Applies basic mechanical aptitude and equipment terminology to translate customer concerns into clear information for service technicians. Uses service management, work-order, point-of-sale, or comparable computer systems accurately and dependably. If you’re looking to play a role in building Canada, consider one of our open opportunities. We can’t wait to meet you. We encourage all First Nations, Métis and Inuit peoples or Indigenous peoples of North America to self-identify in their applications. Minimum Pay $23.25 Functional Area Sales Recruiter Asante, Kwabena Req ID WCJR-036096 Postal Code V4N 4C1

What you’ll do

Coordinates equipment repairs from customer intake and diagnosis through authorization, completion, and final sale. Maintains accurate work orders, communicates repair recommendations, costs, timelines, and status updates, and partners with technicians to support timely service.

Requirements

A high school diploma or GED is strongly preferred, and specialized skills training or certification may be required. The role generally requires 2–5 years of relevant experience, strong customer service and communication skills, accurate documentation, basic mechanical aptitude, and familiarity with service or point-of-sale systems.

Listed skills

• Customer service · Preferred
• Communication · Preferred
• Point-of-sale systems · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Customer Service
• Active Listening
• Communication
• Work Order Management
• Service Documentation
• Equipment Repair Coordination
• Basic Mechanical Aptitude
• Equipment Terminology
• Customer Relationship Management
• Repair Estimation
• Service Technician Coordination
• Customer Authorization
• Status Updates
• Point-of-Sale Systems
• Service Management Systems
• Invoicing and Payment Processing

Job areas

• Customer Service & Support
• Sales
• Construction
• Trades

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