Office Administrator

Company Description WholeFleet Diagnostics is a Canadian-based distributor of Cojali Jaltest multi-brand, dealer-level diagnostic software and hardware solutions, supporting a wide range of vehicle maintenance and service needs. As a division of VieTech Training & Consulting Inc., the company is committed to providing practical guidance, training, and education to help clients successfully integrate new diagnostic technologies. WholeFleet partners with some of Canada’s largest fleets, helping them enhance technician skills and in-house vehicle diagnostic capabilities. Team members join a learning-focused environment that values technical excellence, customer success, and ongoing professional development. Role Description The Office Administrator role at WholeFleet Diagnostics is a full-time, on-site position based in Cambridge, ON. The Office Administrator will manage day-to-day office operations, including answering calls and emails, greeting visitors, scheduling meetings, and maintaining office supplies and equipment. This role will support customer service activities such as processing orders, preparing invoices, organizing documentation, and coordinating with internal teams on training and product-related inquiries. The Office Administrator will assist with data entry, record keeping, basic reporting, and maintaining accurate digital and paper filing systems. The role also involves supporting management with administrative tasks, preparing correspondence and basic presentations, and helping ensure a professional, organized, and efficient workplace. Qualifications Strong office administration and administrative assistance skills, including scheduling, filing, and records management. Experience working with office equipment (e.g., printers, scanners, phones) and basic proficiency with office software such as email, word processing, and spreadsheets. Effective verbal and written communication skills, with the ability to interact clearly and professionally with colleagues, customers, and partners. Customer service skills, including responding to inquiries, providing timely follow-up, and maintaining a courteous, solution-focused approach. Ability to prioritize tasks, manage time effectively, and maintain attention to detail in a fast-paced, technical environment. Previous experience in an office or administrative role; experience in automotive, fleet, or technical services is an asset. Comfort working with basic data entry and administrative systems; CRM or accounting software experience is an advantage. High school diploma or equivalent required; post-secondary education in business administration or a related field is considered an asset.

The Office Administrator manages day-to-day office operations, including scheduling, visitor greeting, and supply maintenance. They also support customer service by processing orders, preparing invoices, and coordinating training inquiries.

Candidates must have a high school diploma and strong administrative skills, with proficiency in office software and communication. Previous experience in an office role is required, while experience in automotive or technical services is considered an asset.

• Time managementPreferred
• Customer servicePreferred
• Microsoft OfficePreferred
• Data entryPreferred

Identified from the job description. Confirm important requirements above.

• Office Administration
• Scheduling
• Records Management
• Customer Service
• Data Entry
• Invoicing
• Order Processing
• Written Communication
• Verbal Communication
• Time Management
• Microsoft Office
• CRM Software
• Accounting Software

• Administrative
• Customer Service & Support
• Manufacturing
• Transportation

Minimum education

High school

Minimum experience

0+ years

Apply by

Sep 25, 2026

Posting language

English

Working hours

40 hours per week

Seniority

Entry level

Application method

Direct apply is available