Residential Plumbing & HVAC Administrative Assistant

Job summary

Provide comprehensive administrative support to the plumbing and HVAC departments, including managing communications and scheduling. Responsible for maintaining job files, processing invoices, obtaining city permits, and coordinating with vendors and subcontractors.

Job details

Wiehler Mechanical Ltd. is a trusted name in the plumbing and HVAC industry, with over 40 years of experience serving the Calgary area. Our mission is to provide top-quality services to our clients while creating a positive and inclusive work environment for our team members. We value professionalism, excellence, and safety in all aspects of our work. As part of our team, you'll have the opportunity to work alongside skilled professionals and learn from their expertise. We take pride in our reputation for delivering outstanding results and exceeding client expectations. We are seeking a reliable and organized full time Administrative Assistant to join our team. The ideal candidate will enjoy and thrive in a fast-paced environment, while providing administrative support to the plumbing and HVAC departments, and ensuring smooth operation of daily tasks and efficient communication between internal and external stakeholders. From answering incoming calls and emails to creating and maintaining job files, your day will be a dynamic mix of responsibilities. You'll play a crucial role in obtaining city permits, communicating with vendors and contractors, and ensuring our database and spreadsheets are up-to-date. Your attention to detail and organizational skills will contribute to the efficiency and success of our department. As an Administrative Assistant, you'll enjoy a competitive wage of $25 - $27 per hour to start, based on your experience, along with health, dental, and a matching RRSP program. Our Ideal Administrative Assistant: We're Looking For Someone Who Meets The Following Qualifications 3+ years of administrative experience 1+ years of plumbing or HVAC administration experience Basic knowledge of the plumbing/HVAC industry Proficiency with Microsoft applications, including Excel, Outlook, and Word Strong attention to detail Great organizational abilities Experience with WhatsApp Messenger And Who Can Manage These Responsibilities Provide administrative support to the plumbing & HVAC department, including but not limited to answering phones, responding to emails, and handling correspondence. Maintain and update records, databases, and filing systems related to projects, clients, and inventory. Create and maintain job files including invoicing and creating POs. Obtain city permits. Coordinate with vendors, suppliers, and subcontractors to ensure timely delivery of materials and services. Communicate effectively with clients to address inquiries, schedule appointments, and follow up on service requests. Handle large volumes of data entry with high level of accuracy. Advance Your Career with Us Your skills are in demand - submit your application and let us connect you with your next career move. Our initial application takes approximately 3 minutes to complete, and we are eager to review your qualifications and discuss this opportunity further.

What you’ll do

Provide comprehensive administrative support to the plumbing and HVAC departments, including managing communications and scheduling. Responsible for maintaining job files, processing invoices, obtaining city permits, and coordinating with vendors and subcontractors.

Requirements

Requires over 3 years of administrative experience, with at least one year specifically in the plumbing or HVAC industry. Proficiency in Microsoft Office applications and WhatsApp Messenger is essential.

Benefits

• Health Insurance • Dental Insurance • Matching RRSP Program

Listed skills

• Organization · Preferred
• Administrative Support · Preferred
• Attention to detail · Preferred
• Microsoft Excel · Preferred
• Vendor Coordination · Preferred
• Data entry · Preferred
• Microsoft Word · Preferred
• invoicing · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative Support
• Plumbing Administration
• HVAC Administration
• Microsoft Excel
• Microsoft Outlook
• Microsoft Word
• WhatsApp Messenger
• Data Entry
• Invoicing
• Purchase Orders
• Permit Acquisition
• Vendor Coordination
• Client Communication
• Organization
• Attention To Detail

Job areas

• Administrative
• Construction
• Trades
• Customer Service & Support