Specialist, Early Careers Program - New York City or Toronto (Hybrid) | 12-month contract

Job summary

The specialist will manage end-to-end logistics for early talent programs, including scheduling, event coordination, and stakeholder communication. They will serve as the primary point of contact for participants and ensure a high-touch, seamless experience throughout the program lifecycle.

Job details

ABOUT THIS ROLE Core contributor in Early Careers Talent Program. Owns end-to-end logistics and coordination for early talent programs — interns, co-ops, and rotational participants — exercising judgment on day-to-day decisions while partnering with the Program Lead, recruiters, and business stakeholders to deliver a high-quality, consistent, and scalable program experience. YOUR DAY IN THE LIFE Wilson is seeking a motivated, highly organized Early Careers Program Specialist to join our collaborative, dynamic, and forward-thinking team. As our client scales its early talent programs as a critical pipeline for future talent, this role is essential to delivering a high-quality, consistent, and scalable program experience — supporting logistics, execution, and participant engagement. Does this sound like you? The Early Careers Program Specialist partners directly with the Program Lead and serves as the primary on-the-ground resource during peak programming periods, acting as the face of the program and ensuring a polished, high-touch experience for every participant. YOU WILL: Own end-to-end program and event logistics, including candidate scheduling, venue management, communications, and stakeholder coordination Coordinate and execute on-site programming such as orientation, L&D sessions, and events Serve as the primary point of contact for interns, co-ops, and program participants Act as the face of the program, ensuring a polished, high-touch experience Maintain trackers, communications, and program documentation Partner with the Program Lead, Talent Acquisition, HRBPs, and business stakeholders Troubleshoot issues in real time and ensure seamless execution across all touchpoints Support scheduling for flagship early talent programs using GoodTime, coordinating high-volume interview days, program sessions, and stakeholder availability Ensure accuracy, efficiency, and a seamless scheduling and event experience for candidates and internal partners 12-month contract REQUIREMENTS 2-5 years in program coordination, events, recruiting operations, or a similar function Availability to travel on-site during peak programming periods, such as summer intern and co-op season and major events (hybrid model during peak season; remote outside of peak season) Strong organizational and execution skills with high attention to detail Experience managing complex scheduling and logistics Confident, professional communicator with client-facing experience Proven ability to support large, dynamic populations such as students and cohorts Ability to manage multiple priorities in a fast-paced environment, staying calm under pressure with strong real-time problem-solving ability High energy with a strong customer-service mindset; thrives working with intern and early career populations and serves as a polished brand ambassador Experience with GoodTime or similar scheduling platforms (preferred) Experience with early talent, campus, or L&D programs (preferred) Corporate or cross-functional stakeholder exposure, with familiarity with event coordination tools and program tracking systems (preferred)

What you’ll do

The specialist will manage end-to-end logistics for early talent programs, including scheduling, event coordination, and stakeholder communication. They will serve as the primary point of contact for participants and ensure a high-touch, seamless experience throughout the program lifecycle.

Requirements

Candidates must have 2-5 years of experience in program coordination, recruiting operations, or event management. Strong organizational skills, the ability to manage complex scheduling, and a professional, client-facing demeanor are essential for this role.

Listed skills

• Time management · Preferred
• Customer service · Preferred
• Problem solving · Preferred
• Communication · Preferred
• Event Logistics · Preferred
• Stakeholder Management · Preferred
• Cross-Functional Collaboration · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Program coordination
• Event logistics
• Stakeholder management
• Candidate scheduling
• Communication
• Problem-solving
• GoodTime
• Talent acquisition
• Project documentation
• Customer service
• Time management
• Cross-functional collaboration
• Data tracking
• Professionalism
• Hybrid Model
• Energetic
• Composure
• Learning and Development Programs and Policies
• Stakeholder Coordination
• Venue Management
• Customer Service
• Event Planning
• Scalability
• Problem Solving
• Operations
• Troubleshooting (Problem Solving)
• Scheduling
• Coordinating
• Calmness Under Pressure
• Detail Oriented

Job areas

• Human Resources
• Administrative
• Management & Leadership
• Early Childhood Program Specialist
• Special Education Teacher
• Special Needs Teachers
• Special Education Teachers, All Other