Office Associate 1

Job summary

The Office Associate provides administrative support to the branch office, including processing invoices, managing purchase orders, and maintaining database records. They are also responsible for ensuring outstanding customer service and performing general office tasks such as filing and correspondence.

Job details

Thank you for your interest in applying to our company. We appreciate the fact that you’re taking the time to complete this application. All applications will be given equal consideration regardless of race, age, sex (including pregnancy), disability, sexual orientation, ancestry, marital status, family status, colour, creed, ethnic origin, place of origin, citizenship, record of offences or other ground enumerated in the applicable human rights legislation. Job Description: The Office associate contributes to the efficient operation of the Branch Office by providing administrative support to the Office Department and the managers. Essential Job Functions: Printing invoices, matching purchase orders as necessary, checking on payments and forwarding cash receipt to accounting department, mailing invoices, filing permanent copies; Creating various reports; Inputting list of item, numbers, and other data from various documents such as purchase orders, invoices, or requests from receiving clerks into database; Making necessary adjustments or sending credits to customer who received damaged or returned products; Editing existing data and proofreading new entries in a database for accuracy; Maintaining and/or creating file or record keeping systems. Sorting, labeling, filing and retrieving documents, or other materials; Ensuring each customer, client and vendor receive outstanding customer service; Copying and collating documents, sending e-mails, mails and faxes; and Other duties as assigned. Job Requirements: High School Diploma and 0-2 year of office or business experience. Proficient in Microsoft Office program as well as other general office skills. Professional working proficiency in English. Must be authorized to work in the Canada for any employer.

What you’ll do

The Office Associate provides administrative support to the branch office, including processing invoices, managing purchase orders, and maintaining database records. They are also responsible for ensuring outstanding customer service and performing general office tasks such as filing and correspondence.

Requirements

Candidates must possess a High School Diploma and have 0-2 years of relevant office or business experience. Proficiency in Microsoft Office and strong English communication skills are required.

Listed skills

• Customer service · Preferred
• Filing · Preferred
• Organization · Preferred
• Administrative Support · Preferred
• record keeping · Preferred
• Communication · Preferred
• Microsoft Office · Preferred
• Data entry · Preferred
• invoicing · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative support
• Data entry
• Microsoft Office
• Invoicing
• Purchase orders
• Customer service
• Filing
• Proofreading
• Database management
• Record keeping
• Communication
• Organization
• Administrative Support
• Record Keeping
• Accounting
• Editing
• Customer Service
• English Language
• Packaging And Labeling
• Sorting

Job areas

• Administrative
• Customer Service & Support
• Finance & Accounting
• Office Associate
• Administrative Clerk / Coordinator
• General Office Clerks
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

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