Project Assistant, Buildings M&E

Job summary

Coordinate project documentation, schedules, and financial administration for the Buildings mechanical and electrical engineering team. Support project managers with invoicing, reporting, and the production of client-ready proposals and reports.

Job details

Job Description What if you could redefine what's possible? With us, you can. You want Purpose. Growth. Opportunity. People who get it. We are the home of ambitious, passionate, and innovative world shapers. With an unmatched breadth and depth of engineering, advisory and science-based expertise, our global minds unite to power local solutions. We are pathfinders and impact makers. We are Visioneers. We are WSP. The Opportunity Make Every Project Connection Count Bring organization, curiosity, and momentum to a Buildings team delivering mechanical and electrical engineering solutions that support safer, smarter, and more sustainable places. Your contribution will help technical teams stay coordinated and focused on creating value for clients and communities. As a Project Assistant, Mechanical and Electrical Engineering, based in our Vancouver office, you'll support the Buildings mechanical and electrical engineering team across active projects and proposals. You'll coordinate project information, documents, schedules, meetings, and financial administration while working with engineers, designers, project managers, clients, and other disciplines to keep delivery organized, accurate, and responsive. Your Impact Coordinate project documentation, correspondence, meeting records, action lists, and deliverable tracking so mechanical and electrical engineering teams can work efficiently and meet commitments. Support project managers with schedules, budgets, invoicing, change tracking, forecasts, and internal reporting that strengthen responsible project delivery. Produce well-organized proposals, reports, presentations, specifications, and client-ready materials using WSP templates and quality processes. Collaborate with engineers, designers, project controls, finance, and multidisciplinary partners to maintain clear information flow across Buildings projects. Manage document control activities, including file structures, submissions, transmittals, review workflows, and records in project collaboration platforms. Strengthen the team behind every design. The Skills That Set You Apart Education in business administration, project coordination, engineering technology, or a related discipline, or equivalent practical experience supporting technical projects. Experience coordinating documents, schedules, meetings, invoices, proposals, or project records within engineering, architecture, construction, or another professional services environment. Proficiency with Microsoft 365 applications, particularly Word, Excel, PowerPoint, Outlook, and Teams, to prepare accurate documents and track project information. Familiarity with document management and collaboration platforms such as SharePoint, Autodesk Construction Cloud, Newforma, or equivalent systems. Ability to organize competing deadlines, maintain accurate records, handle confidential information, and identify missing inputs before they affect delivery. Working knowledge of project financial administration, quality-control workflows, and technical document formatting is an asset. Why Choose WSP? We exist to shape communities to advance humanity. The brightest engineers, advisors and scientists from across the globe call WSP home. Proudly Canadian – we are a Top 100 Employer in Canada for 2026 A global community of brilliant minds – your next idea, mentor, or opportunity is always within reach. Limitless opportunities start here. Whether it's across the country or around the globe, we'll help you tailor your role to match your ambition—because your growth drives ours. Flexible work, real balance – we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours. #WeAreWSP Compensation AB, BC, NT, NU, SK & YT: $51,800 to $68,600 MB & ON: $47,200 to $65,00 NB, NL, NS, PEI & QC: $46,800 to $62,100 Disclosure: The final salary awarded for this role may vary from the above range based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs. The wage range provided in this job posting may be subject to change for business purposes. Turn Coordination into Progress Help mechanical and electrical engineering teams transform plans, decisions, and details into spaces that work better for people. Your coordination will create the momentum behind dependable project delivery. Make every project detail count. About Us At WSP, we exist to shape communities to advance humanity. It’s why we bring people together who are wired to solve complex challenges - engineers, scientists, advisors, and technical experts who are driven by a common passion - to redefine what’s possible and shape what comes next. We are Visioneers. As one of the world’s leading professional services firms, we partner with clients across transportation, infrastructure, environment, buildings, energy, water, mining and metals. We pair deep local knowledge with global insights to pioneer solutions designed to leave a lasting, positive impact. At WSP, you’ll join a community of brilliant minds that push boundaries every day - applying deep expertise and fuelling innovation to help create a more connected and resilient future. Here, your ideas are valued, your growth is supported, and you are encouraged to bring your authentic self to work. We empower our people to collaborate across disciplines, challenge the status quo, and shape a career with purpose. Join us. Please Note: Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations. Full details here . Some safety-sensitive positions involve fieldwork and may include work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits). WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. WSP is committed to the principles of employment equity. Only the candidates selected will be contacted. WSP does not accept unsolicited resumes from agencies. Full details here .

What you’ll do

Coordinate project documentation, schedules, and financial administration for the Buildings mechanical and electrical engineering team. Support project managers with invoicing, reporting, and the production of client-ready proposals and reports.

Requirements

Requires education or experience in business administration, project coordination, or engineering technology. Proficiency in Microsoft 365 and familiarity with document management platforms like SharePoint or Newforma is expected.

Benefits

• Flexible Work

Listed skills

• Project Coordination · Preferred
• Microsoft 365 · Preferred
• SharePoint · Preferred
• scheduling · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Project Coordination
• Document Control
• Financial Administration
• Microsoft 365
• SharePoint
• Autodesk Construction Cloud
• Newforma
• Proposal Preparation
• Scheduling
• Budget Tracking
• Technical Formatting
• Meeting Coordination

Job areas

• Administrative
• Engineering
• Construction
• Consulting
• Management & Leadership