Project Coordinator

Job summary

Coordinate the implementation of the Bridge & Belong Initiative by managing day-to-day activities, timelines, and deliverables. Build partnerships across Quebec to deliver community events, mentorship opportunities, and capacity-building activities for English-speaking women and gender-diverse individuals.

Job details

Founded in 1995, YES Employment + Entrepreneurship is a non-profit community-based organization dedicated to enriching the community by providing English-language support services to help Quebecers find employment and start and grow businesses. YES Employment + Entrepreneurship is seeking an experienced Employment Services Manager to lead a portfolio of employment services that supports Quebecers in building meaningful and sustainable careers. Project Coordinator (Part-time, 3 Days/Week) (One Year Contract) Are you passionate about community-building, social inclusion, mentorship, and creating meaningful connections? YES Employment + Entrepreneurship is seeking a highly organized and relationship-driven Project Coordinator to coordinate the implementation of the Bridge & Belong (B&B) Initiative, a community-building project funded through the Empowerment Initiative for English-speaking Communities (EIEC). This highly collaborative role combines project coordination, community engagement, partnership development, event planning, mentorship coordination, resource development, participant outreach, and evaluation. The coordinator will work with community partners across Quebec to deliver Community Voices Events, mentorship opportunities, resource-sharing initiatives, and capacity-building activities. ABOUT THE BRIDGE & BELONG INITIATIVE The B&B Initiative strengthens social connections, community participation, professional networks, and access to opportunities for English-speaking women and gender-diverse individuals across Quebec, particularly newcomers, racialized individuals, 2SLGBTQIA+ communities, and seniors. The role helps ensure the project meets its approved objectives, participant targets, performance indicators, reporting deadlines, and funding obligations. WHAT YOU'LL DO Coordinate day-to-day project activities, workplans, timelines, deliverables, schedules, records, contact databases, and tracking tools. Build and maintain relationships with ES community organizations and project partners across Quebec, and participate in Regional Community Network (RDN) Community of Practice sessions and other required funder activities. Plan and coordinate Community Voices Events, including venue logistics, registration, outreach, scheduling, facilitation support, programming, workshops, networking opportunities, resource hub activities, and follow-up. Coordinate communications with panelists, facilitators, speakers, partners, participants, mentors, and mentees. Support mentor and mentee recruitment, onboarding, matching, orientation, engagement, retention, and culturally responsive matching practices. Track project outputs, participant engagement, partnership activities, event attendance, mentorship outcomes, milestones, risks, targets, and performance indicators. Develop and manage surveys, feedback forms, evaluation tools, quantitative and qualitative data, and accurate audit-ready project documentation. Assist with quarterly and year-end reports, outcome measurement, funder reporting, and other accountability requirements. Support resource guides, referral materials, promotion, outreach, participant recruitment, funder acknowledgement, and visibility requirements in collaboration with the Marketing team. Use participant and stakeholder feedback to support continuous improvement, evaluation, innovation, and future service development, and contribute to other YES activities as needed. WHAT SUCCESS LOOKS LIKE Delivering inclusive and accessible community gatherings, workshops, and engagement activities that foster meaningful connections and participation. Expanding a mentorship network focused on career development, entrepreneurship, leadership, and community integration. Strengthening partnerships across English-Speaking Quebec communities and increasing access to community resources and opportunities. Meeting project milestones, performance indicators, funding requirements, and reporting deadlines. WE'RE LOOKING FOR SOMEONE WHO HAS A DEC, bachelor’s degree, or equivalent combination of education and experience in community development, social services, project management, event coordination, communications, nonprofit administration, or a related field. Approximately 2 to 4 years of experience in project coordination, community programming, event management, partnership development, mentorship programs, or related areas. Strong project coordination, event planning, organizational, interpersonal, networking, relationship-building, written, and verbal communication skills. Experience with data collection, surveys, reporting, outcome tracking, grant reporting, program evaluation, or community partnerships. An inclusive, culturally responsive, participant-centered, service-oriented approach, with professionalism, confidentiality, sound judgement, accountability, adaptability, initiative, and attention to detail. Knowledge of Quebec’s English-speaking communities, diverse communities, or equity-deserving populations is an asset. Advanced working knowledge of Microsoft 365, including Outlook, Word, Excel, Teams, Planner, and SharePoint; experience with Dynamics 365 or another CRM; Canva and/or Adobe Acrobat Pro is an asset. Excellent spoken and written English French As an organization that provides services in English this position requires excellent English writing and communication skills. Must have a driver’s license and be able to travel to the regions WHAT WE OFFER Meaningful work with measurable community impact in a supportive and collaborative team. A contract, part-time position (3 days per week) ending September 30, 2028. A flexible hybrid work environment in line with YES policies; occasional evenings or weekends may be required for events and project activities. Employee benefits in accordance with YES policies. Hybrid work environment in line with YES policies. Regular interaction with staff, clients, consultants, funders, and external partners. 10 paid sick days/personal days per year Closed between Christmas and New Year Professional development opportunities Join us in building bridges, creating belonging, and strengthening English-speaking communities across Quebec. How to Apply Send both your cover letter and CV YES values and embraces diversity and is committed to creating a work environment that values and respects people for their talents, skills, and competences. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, persons of minority sexual orientations and gender identities, and all qualified candidates with the skills and knowledge to engage productively with diverse communities. In accordance with Canadian immigration requirements, Canadians and permanent residents will be given priority. Only the candidates selected to participate in the recruitment process will be contacted.

What you’ll do

Coordinate the implementation of the Bridge & Belong Initiative by managing day-to-day activities, timelines, and deliverables. Build partnerships across Quebec to deliver community events, mentorship opportunities, and capacity-building activities for English-speaking women and gender-diverse individuals.

Requirements

Requires a DEC, bachelor's degree, or equivalent with 2 to 4 years of experience in project coordination, community programming, or event management. Must possess strong organizational skills, proficiency in Microsoft 365, a valid driver's license, and excellent English communication skills.

Benefits

• Employee Benefits • Flexible Hybrid Work Environment • 10 Paid Sick/Personal Days Per Year • Christmas and New Year Closure • Professional Development Opportunities

Listed skills

• Project Coordination · Preferred
• Microsoft 365 · Preferred
• Canva · Preferred
• Stakeholder Management · Preferred
• CRM · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Project Coordination
• Community Engagement
• Partnership Development
• Event Planning
• Mentorship Coordination
• Resource Development
• Participant Outreach
• Program Evaluation
• Data Collection
• Stakeholder Management
• Culturally Responsive Practice
• Microsoft 365
• CRM
• Canva
• English Communication
• French Language

Job areas

• Social Services
• Management & Leadership
• Administrative
• Government & Public Sector
• Education