Office Manager

Job summary

Oversee daily office operations, administrative processes, facilities, vendors, and internal and external communications. Coordinate cross-functional projects and manage bookkeeping, financial records, payroll coordination, and HR-related administrative support.

Job details

We are seeking an organized and proactive Office Manager to oversee day-to-day operations at our Halifax office. This role combines administrative leadership with hands-on project coordination and bookkeeping, making it ideal for someone who thrives on keeping a busy office running smoothly while also managing financial records and cross-functional projects. Key Responsibilities Office & Administrative Management Oversee daily office operations, general administration (scheduling, incoming calls, and serving as a liaison between clients and the company) ensuring a well-organized, efficient, and welcoming workplace. Manage office supplies, vendor relationships, and facility/equipment maintenance Develop and maintain office policies and procedures Act as the main point of contact for internal staff and external visitors/vendors Project Coordination Plan, coordinate, and track internal projects and initiatives from start to finish Manage timelines, budgets, and deliverables across departments Facilitate communication between teams to keep projects on schedule Identify risks or bottlenecks and proactively resolve them Experience and knowledge with construction industry related projects Bookkeeping & Financial Administration Manage day-to-day bookkeeping, including accounts payable/receivable, invoices, and expense tracking Reconcile bank and credit card statements Prepare basic financial reports and support month-end/year-end close processes Liaise with external accountants or bookkeepers as needed Process payroll or coordinate with payroll providers Team & Communication Support Support HR-related administrative tasks (onboarding, scheduling, record-keeping) Prepare correspondence, reports, and presentations as needed Qualifications 3+ years of experience in office management, administration, or a related role Demonstrated project management experience (formal certification like PMP or CAPM is an asset, not required) Experience with database software Proven bookkeeping experience (experience with QuickBooks, Xero, or similar software is an asset) Strong organizational and multitasking skills with high attention to detail Excellent written and verbal communication skills Proficiency in Microsoft Office/Google Workspace Ability to work independently and exercise sound judgment Post-secondary education in business administration, accounting, or a related field is an asset What We Offer Competitive salary: based on experience Health and dental benefits Opportunities for professional development A collaborative and supportive team environment Based in Dartmouth, NS

What you’ll do

Oversee daily office operations, administrative processes, facilities, vendors, and internal and external communications. Coordinate cross-functional projects and manage bookkeeping, financial records, payroll coordination, and HR-related administrative support.

Requirements

Requires at least three years of experience in office management, administration, or a related role, along with demonstrated project management and bookkeeping experience. Candidates should have strong organizational, communication, and multitasking skills, proficiency with Microsoft Office or Google Workspace, and experience with database software; post-secondary education in business administration, accounting, or a related field is an asset.

Benefits

• Health And Dental Benefits
• Professional Development Opportunities
• Collaborative And Supportive Team Environment
• Competitive Salary

Listed skills

• Project Coordination · Preferred
• Google Workspace · Preferred
• Financial Reporting · Preferred
• Communication · Preferred
• Microsoft Office · Preferred
• Project management · Preferred
• Bookkeeping · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Office Management
• Administrative Management
• Project Coordination
• Project Management
• Bookkeeping
• Accounts Payable And Receivable
• Financial Reporting
• Payroll Administration
• Database Software
• QuickBooks
• Xero
• Microsoft Office
• Google Workspace
• Vendor Management
• Communication
• Organization And Multitasking

Job areas

• Administrative
• Management & Leadership
• Finance & Accounting
• Construction
• Human Resources

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