Laboratory Administrator

Job summary

Provide day-to-day administrative and coordination support to laboratory leadership and staff, including preparing communications and reports, maintaining documentation, and managing SharePoint resources. Coordinate invoices, purchase requisitions, supplies, onboarding, service requests, and general office duties while supporting health, safety, environmental, and regulatory compliance.

Job details

Contract Laboratory Administrator Location: Lloydminster Upgrader Complex, Lloydminster, AB/SK Term: 1-Year Contract (with potential for extension) Schedule: Monday to Friday, 40 hours per week About the Role Reporting to the Canadian Refining Laboratory Manager, the Laboratory Administrator provides administrative and coordination support to the Lloydminster Refinery Laboratory. This role is responsible for supporting daily laboratory operations through document management, communications, reporting, procurement support, invoicing, and general office administration. Responsibilities Provide day-to-day administrative support to laboratory leadership and staff. Prepare and distribute reports, correspondence, presentations, procedures, and communications. Maintain laboratory documentation, records, and departmental resources. Coordinate and track invoices, purchase requisitions, and supply orders. Support onboarding activities, training records, and departmental schedules. Maintain SharePoint sites, distribution lists, and communication channels. Coordinate IT, office equipment, and facility service requests. Act as a key communication resource within the laboratory and across refinery departments. Perform reception and general office administration duties as required. Support compliance with health, safety, environmental, and regulatory requirements. Qualifications Legally entitled to work in Canada. High school diploma or equivalent required. Administrative or Business Diploma preferred. Minimum 2 years of administrative experience; industrial, laboratory, refinery, or oil and gas experience is an asset. Proficient with Microsoft Office applications, including Outlook, Word, Excel, Teams, and SharePoint. Experience with SAP or similar business systems is considered an asset. Strong organizational skills with the ability to manage multiple priorities and deadlines. Excellent communication, interpersonal, and customer service skills. Demonstrated attention to detail, professionalism, and ability to maintain confidentiality. Ability to work independently and collaboratively in a fast-paced team environment. This position is based at the client's Lloydminster Upgrader Complex Candidates must reside in, or be willing to relocate to, the Lloydminster area.

What you’ll do

Provide day-to-day administrative and coordination support to laboratory leadership and staff, including preparing communications and reports, maintaining documentation, and managing SharePoint resources. Coordinate invoices, purchase requisitions, supplies, onboarding, service requests, and general office duties while supporting health, safety, environmental, and regulatory compliance.

Requirements

Applicants must be legally entitled to work in Canada and have a high school diploma or equivalent; an administrative or business diploma is preferred. At least two years of administrative experience is required, along with proficiency in Microsoft Office, strong organizational and communication skills, attention to detail, confidentiality, and the ability to work independently and collaboratively.

Listed skills

• Administrative Support · Preferred
• report preparation · Preferred
• Microsoft Office · Preferred
• Microsoft Outlook · Preferred
• Microsoft Word · Preferred
• Microsoft Excel · Preferred
• Microsoft Teams · Preferred
• SharePoint · Preferred
• SAP · Preferred
• Communication · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative Support
• Document Management
• Report Preparation
• Invoice Coordination
• Procurement Support
• Records Management
• Onboarding Coordination
• Training Records
• Microsoft Office
• Outlook
• Word
• Excel
• Microsoft Teams
• SharePoint
• SAP
• Communication

Job areas

• Administrative
• Energy
• Science & Research

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