Administrative Assistant

Job summary

The Administrative Assistant will provide comprehensive support to the Licensing team by managing correspondence, records, and office logistics. They will also coordinate meetings, handle procurement tasks, and ensure efficient operations across various regulatory programs.

Job details

ABOUT AGLC Alberta Gaming, Liquor & Cannabis (AGLC) is a dynamic organization leading Alberta’s gaming, liquor and cannabis industries. Our team of high performers is driven to provide our customers with outstanding service and Albertans with choices they can trust. ABOUT REGULATORY SERVICES Regulatory Services Division ensures the integrity of the gaming, liquor, and cannabis industries in Alberta. Through a mix of business improvements, detailed audit, compliance support and diligent investigation we are able to deliver on our promise to protect the Albertans we serve! ABOUT THE POSITION Administrative Assistant Job Req: 1309 Location: St. Albert - Corriveau Division/Branch: Regulatory Services / Compliance Classification: Administrative Support 3 Status: Temporary - FT until on or before October 5, 2027 Salary: $50,082.77 - $62,809.91 Reports to: Sandra Froehlich Closing Date: September 18, 2026 JOB SUMMARY This temporary full-time position will end on or before October 5, 2027 At AGLC, we're committed to serving Albertans through responsible regulation and exceptional service. We're looking for an organized and customer-focused Administrative Assistant to support our Licensing team in delivering efficient, professional, and responsive services across multiple licensing streams. This is an exciting opportunity for an administrative professional who thrives in a fast-paced environment, enjoys managing multiple priorities, and takes pride in keeping processes running smoothly. You'll play a key role in supporting a diverse group of professionals while contributing to the success of important regulatory programs that impact communities across Alberta. As a valued member of the Licensing team, you will provide administrative support across several functional areas, helping ensure seamless operations and exceptional internal and external service. Your responsibilities will include: Preparing, formatting, and distributing correspondence, reports, and other business documents Supporting licensing processes through administrative coordination and record maintenance Managing office supplies, procurement card reconciliations, and inventory tracking Coordinating meetings, travel arrangements, catering, and meeting logistics Maintaining website and SharePoint content and updating forms and documentation Supporting payroll and administrative inquiries from staff Processing approvals, tracking information, and maintaining accurate records in various business systems Responding to inquiries and directing requests to the appropriate contacts SKILLS & ABILITIES High school diploma, combined with a minimum of two years of administrative support experience, preferably within a regulated, public sector, or similarly complex environment. Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, and Teams) and Adobe Acrobat or related document management applications. Strong written and verbal communication skills, with the ability to communicate effectively and professionally with diverse audiences. Well-developed organizational, time management, and prioritization skills, with the ability to manage multiple competing priorities and meet deadlines. Demonstrated ability to work independently, maintain confidentiality, and exercise sound judgment and discretion in a professional environment. Strong interpersonal and relationship-building skills, with a collaborative and service-oriented approach to supporting clients, colleagues, and stakeholders. Proven attention to detail and commitment to delivering accurate, high-quality work in a fast-paced environment. Ability to adapt to changing priorities, processes, and organizational needs while maintaining a high standard of administrative support. Assets include: Post-secondary education in Office Administration, Business Administration, or a related discipline. Experience working with enterprise resource planning (ERP) systems, databases, records management systems, or other enterprise applications. NOTE: To be eligible to work for AGLC, you must be a Canadian citizen, permanent resident or eligible to work in Canada. While we appreciate all applications we receive, we advise that only candidates under consideration will be contacted. As a condition of employment, you will be required to obtain a satisfactory security clearance and clean drivers abstract (if necessary) prior to employment. An equivalent combination of education and experience may be considered. Candidates with lesser qualifications may be considered at a lower classification and salary. This recruitment may be used to fill future vacancies. AGLC is committed to creating a diverse environment and is proud to be an equal opportunity employer.

What you’ll do

The Administrative Assistant will provide comprehensive support to the Licensing team by managing correspondence, records, and office logistics. They will also coordinate meetings, handle procurement tasks, and ensure efficient operations across various regulatory programs.

Requirements

Candidates must have a high school diploma and at least two years of administrative support experience, preferably in a regulated or public sector environment. Proficiency in Microsoft Office Suite and strong organizational and communication skills are essential for this role.

Listed skills

• Time management · Preferred
• Customer service · Preferred
• Administrative Support · Preferred
• Attention to detail · Preferred
• SharePoint · Preferred
• Communication Skills · Preferred
• Microsoft Office Suite · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative support
• Microsoft Office Suite
• Adobe Acrobat
• Record maintenance
• Procurement card reconciliation
• Meeting coordination
• Travel arrangements
• SharePoint
• Payroll support
• Communication skills
• Time management
• Organizational skills
• Confidentiality
• Attention to detail
• Customer service

Job areas

• Administrative
• Government & Public Sector
• Customer Service & Support