Executive Assistant

Job summary

Manage senior executives’ complex calendars, meetings, travel, expenses, and communications, coordinating priorities across time zones. Prepare and proofread executive materials, support team events and onboarding, and handle confidential administrative matters.

Job details

Location: Toronto, ON | Fully On-site, 5 days per week Salary: $90,000–$110,000 CAD annually Language: Excellent written and verbal English communication skills Employment Type: Permanent, Full-Time Background Check Requirement: Criminal record, credit and social media screening About the Opportunity Altis Recruitment is partnering with a leading global financial services organization to find a proactive, polished Executive Assistant to support senior finance executives and their broader team. This is an exciting opportunity for someone who thrives in a fast-paced corporate environment, anticipates needs and takes pride in keeping everything running smoothly. You'll work closely with senior leaders and global stakeholders, coordinating priorities across multiple time zones while ensuring executives are prepared, organized and supported. You'll join a collaborative, professional team that values discretion, initiative and exceptional attention to detail. What's In It for You Competitive salary of $90,000–$110,000 Exposure to senior leadership within a respected global organization. A supportive team environment with structured onboarding and training. Opportunities to develop your executive support expertise and build a long-term career. Your Responsibilities You'll manage complex executive calendars, coordinate meetings across time zones and proactively resolve scheduling conflicts. You'll arrange domestic and international travel, preparing detailed itineraries and managing last-minute changes. You'll process expenses for senior executives and the broader team, ensuring accuracy and timely submissions. You'll prepare, update and proofread PowerPoint presentations, reports and executive materials, including financial information. You'll coordinate meeting logistics, agendas, briefing documents and stakeholder communications. You'll anticipate executive needs, prioritize competing requests and independently manage administrative responsibilities. You'll support team events, onboarding activities and confidential administrative matters. Skills and Qualifications 3–5+ years of executive administrative experience supporting senior leaders, ideally multiple executives. Experience in financial services, investments, accounting or a similarly professional corporate environment is an asset. Advanced proficiency in Microsoft Outlook, PowerPoint, Excel and Word. Strong experience managing complex calendars, international travel and executive expenses. Excellent organizational skills, attention to detail and confidence working with financial information. Polished communication skills, sound judgment and the ability to remain composed under pressure. A proactive, resourceful approach with the confidence to take initiative and work independently. Note from the Hiring Manager "We're looking for someone who thinks ahead, takes ownership and genuinely enjoys supporting a busy team. Someone who pays attention to the little details, asks thoughtful questions and brings a positive, can-do attitude every day." Why Partner with Altis If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

What you’ll do

Manage senior executives’ complex calendars, meetings, travel, expenses, and communications, coordinating priorities across time zones. Prepare and proofread executive materials, support team events and onboarding, and handle confidential administrative matters.

Requirements

Requires 3–5+ years of executive administrative experience supporting senior leaders, ideally in a professional corporate or financial services environment. Candidates should have advanced Microsoft Office skills, experience with complex calendars, international travel and expenses, and strong organization, communication, judgment, and attention to detail.

Benefits

• Competitive Salary
• Exposure To Senior Leadership
• Supportive Team Environment
• Structured Onboarding And Training
• Career Development Opportunities

Listed skills

• Microsoft Outlook · Preferred
• Microsoft Excel · Preferred
• Microsoft Word · Preferred
• Organization · Preferred
• Attention to detail · Preferred
• Prioritization · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Executive Calendar Management
• Meeting Coordination
• Domestic And International Travel Coordination
• Expense Processing
• Microsoft Outlook
• Microsoft PowerPoint
• Microsoft Excel
• Microsoft Word
• Presentation And Report Preparation
• Financial Information Handling
• Stakeholder Communication
• Organization
• Attention To Detail
• Discretion
• Prioritization
• Independent Initiative

Job areas

• Administrative
• Finance & Accounting

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