Governance Administrator

Job summary

Coordinate Council and Committee meetings, including scheduling, logistics, agendas, materials, minutes, and follow-up, and prepare governance documents for senior leadership. Support elections, appointments, nominations, member development, inquiries, databases, and governance expenditures and reimbursements.

Job details

Location: Hybrid, Toronto, ON, Language: Strong written and spoken English communication skills Duration: 12-week contract, with the possibility of permanency. About the Opportunity This is an exciting opportunity for an experienced Governance Administrator to support the effective operation of Council and several key committees within a regulatory organization. You’ll play an important role in keeping governance activities organized, timely and aligned with legislative and by-law requirements. Working closely with senior leadership, Council and Committee members, you’ll coordinate meetings, elections, appointments and governance initiatives that support informed decision-making. This role is well suited to someone who enjoys building relationships, managing details and keeping complex processes moving forward. What’s In It for You You’ll gain meaningful exposure to governance within a regulatory environment while collaborating with senior leaders and diverse stakeholders. You’ll join a workplace that values innovation, integrity, collaboration and well-being, with opportunities to contribute to important governance processes and professional development initiatives. Your Responsibilities • You’ll coordinate Council and Committee meetings, including scheduling, logistics, agendas, materials, minutes and follow-up documentation. • You’ll prepare speaking notes, correspondence, reports and other governance-related materials for senior leadership. • You’ll support Council elections, Committee appointments, nominations and board evaluation processes while ensuring established requirements are followed. • You’ll respond to inquiries, maintain databases and coordinate information for candidates, applicants and appointees. • You’ll support orientation and professional development sessions for newly elected and appointed members. • You’ll monitor governance-related expenditures, identify variances and coordinate approved expense reimbursements. Skills and Qualifications • 3+ years of related experience coordinating Board, Council or Committee activities, combined with completed post-secondary education. • Knowledge of regulatory environments, governance practices and the role of statutory committees. • Strong planning, organization and time-management skills, with the ability to balance competing priorities and deadlines. • Excellent attention to detail, discretion and client service skills, with a tactful and diplomatic communication style. • Advanced proficiency with Microsoft Office, Acrobat Pro, Microsoft Dynamics CRM, Nasdaq Boardvantage, SharePoint, Zoom, OneDrive and Microsoft Teams. • Strong adaptability and collaboration skills, with a commitment to integrity, continuous learning and respectful working relationships. Why Partner with Altis If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

What you’ll do

Coordinate Council and Committee meetings, including scheduling, logistics, agendas, materials, minutes, and follow-up, and prepare governance documents for senior leadership. Support elections, appointments, nominations, member development, inquiries, databases, and governance expenditures and reimbursements.

Requirements

Requires at least three years of related experience coordinating Board, Council, or Committee activities, along with completed post-secondary education. Candidates should understand regulatory environments and governance practices and demonstrate strong organizational, communication, discretion, client service, and collaboration skills, as well as proficiency with the listed software and platforms.

Benefits

• Professional Development Opportunities
• Coaching
• Access to the Hiring Manager

Listed skills

• Time management · Preferred
• Attention to detail · Preferred
• Customer service · Preferred
• Microsoft Office · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Governance Coordination
• Board and Committee Administration
• Meeting Coordination
• Agenda and Minutes Preparation
• Election and Appointment Administration
• Governance Documentation
• Planning and Organization
• Time Management
• Attention to Detail
• Discretion
• Client Service
• Diplomatic Communication
• Microsoft Office
• Acrobat Pro
• Microsoft Dynamics CRM
• Nasdaq Boardvantage

Job areas

• Administrative
• Government & Public Sector
• Management & Leadership

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