Property Administrator

Job summary

Administer annual guideline rent increases and Above Guideline Increases, verify supporting documentation, update tenant accounts and rent rolls, and post charges and adjustments to tenant ledgers and the general ledger. Support tenant notifications, reconcile discrepancies, help clear the rent administration backlog, and improve consistent procedures and controls.

Job details

Residential Portfolio Administrator Location: Mississauga, ON - Hybrid (4 days in office, Fridays remote) Language: Strong written and verbal communication skills in English Duration: 6 to 12-month contract, with potential for extension or permanent employment Hours: Monday to Friday, 9:00 a.m. to 5:00 p.m. (37.5 hours per week) About the Opportunity Are you an experienced residential rent administrator who thrives on accuracy, organization and getting things done? We're looking for a Residential Portfolio Administrator to join a growing real estate organization during an exciting period of portfolio expansion and transition. Working closely with the Accounts Receivable team, you'll play a key role in managing Ontario residential rent increases, maintaining accurate tenant records and supporting a smooth portfolio integration. This is a hands-on opportunity to make an immediate impact by clearing an existing backlog while helping strengthen processes for the future. What's In It for You A hybrid work environment with Fridays working from home. An opportunity to contribute to a growing residential property portfolio. Collaborative exposure to Property Management, Residential Operations and Finance teams. The chance to improve processes, build efficiencies and make a meaningful impact. Your Responsibilities You'll administer annual guideline rent increases and Above Guideline Increases (AGIs), ensuring compliance with Ontario requirements. You'll review supporting documentation, verify rent increase details and process accurate updates to tenant accounts, rent rolls and billing records. You'll post revised rental charges, adjustments and corrections to tenant ledgers and the general ledger. You'll support tenant notification processes, including N1 notices, and maintain complete documentation. You'll reconcile discrepancies and collaborate with internal teams to resolve rent administration issues. You'll help clear an existing backlog of rent increases and AGI activity following a portfolio transition. You'll contribute to consistent procedures, controls and efficiencies across residential rent administration. Skills and Qualifications 2 to 5 years of hands-on experience in Ontario residential rent administration. Direct experience implementing AGIs and/or annual guideline rent increases is required. Strong knowledge of Ontario's Residential Tenancies Act (RTA), Landlord and Tenant Board (LTB) processes and N1 notices. Experience maintaining residential rent rolls, tenant ledgers, billing adjustments and reconciliations. Experience posting rental charges and adjustments to the general ledger using property management or accounting software. Familiarity with Yardi is considered an asset. Why Partner with Altis If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

What you’ll do

Administer annual guideline rent increases and Above Guideline Increases, verify supporting documentation, update tenant accounts and rent rolls, and post charges and adjustments to tenant ledgers and the general ledger. Support tenant notifications, reconcile discrepancies, help clear the rent administration backlog, and improve consistent procedures and controls.

Requirements

Requires 2 to 5 years of hands-on Ontario residential rent administration experience, including direct experience implementing Above Guideline Increases and/or annual guideline rent increases. Candidates need knowledge of the Residential Tenancies Act, Landlord and Tenant Board processes, and N1 notices, plus experience with rent rolls, tenant ledgers, billing adjustments, reconciliations, and general ledger postings; Yardi is an asset.

Benefits

• Hybrid Work Environment • Opportunity To Contribute To A Growing Residential Property Portfolio • Collaborative Exposure To Property Management, Residential Operations, And Finance Teams • Opportunity To Improve Processes And Build Efficiencies

Listed skills

• Process Improvement · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Ontario Residential Rent Administration
• Annual Guideline Rent Increases
• Above Guideline Increases
• Residential Tenancies Act Compliance
• Landlord And Tenant Board Processes
• N1 Notices
• Rent Roll Maintenance
• Tenant Ledger Management
• Billing Adjustments
• General Ledger Posting
• Reconciliation
• Documentation Review
• Tenant Record Management
• Process Improvement
• Yardi

Job areas

• Administrative
• Finance & Accounting
• Management & Leadership

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