Receptionist

Job summary

Welcome and assist visitors, manage calls and check-ins, and coordinate executive and client meetings. Oversee daily office services, vendor and facilities coordination, administrative tasks, onboarding activities, and workplace safety support.

Job details

Location: Toronto, ON (Fully On-site) Hours: Monday to Friday, 8:30 AM – 5:00 PM Salary: $70,000–$75,000 annually Benefits: Comprehensive benefits package included Language: Strong written and spoken English communication required About the Opportunity Our client, a well-established organization within the financial services and investment management sector, is seeking a polished and highly professional Receptionist & Office Services Associate to join their team in downtown Toronto. As the first point of contact for clients, visitors, and employees, you'll play an important role in creating a welcoming and professional office environment. This opportunity is ideal for someone who takes pride in delivering exceptional service, enjoys supporting a busy corporate office, and thrives in a collaborative, fast-paced setting. Beyond traditional reception duties, you'll support office operations, executive meetings, vendor coordination, and administrative activities to ensure a seamless experience for employees and visitors alike. What's in It for You Competitive annual salary of $70,000–$75,000 Comprehensive benefits package Opportunity to work within a respected organization in the financial services sector Exposure to senior leadership, executive meetings, and corporate office operations Collaborative and professional team environment Opportunity to develop your experience in corporate reception, office services, and administrative coordination Your Responsibilities You'll serve as the first point of contact for clients, candidates, employees, and visitors, providing a warm and professional welcome You'll manage visitor check-ins, security procedures, and coordinate with internal teams to ensure a seamless visitor experience You'll support executive and client meetings by coordinating meeting rooms, preparing spaces, and arranging hospitality services You'll answer incoming calls, respond to inquiries, and direct communications to the appropriate individuals or departments You'll oversee daily office operations, including mail distribution, courier services, office supplies, and general workplace organization You'll coordinate with external vendors, catering providers, facilities teams, and building management to support office requirements You'll maintain a polished, organized, and welcoming reception area, meeting rooms, and shared office spaces You'll provide administrative support, including scheduling meetings, preparing documents, and assisting with general office coordination You'll assist with employee onboarding activities, internal events, and workplace initiatives You'll support office safety procedures and assist with coordination during emergency situations You'll proactively identify office needs, resolve day-to-day issues, and provide additional administrative support as required Skills and Qualifications 1–3 years of experience in reception, corporate front desk, office administration, client services, or a similar customer-facing role Previous experience within a corporate, financial services, investment management, or professional services environment is considered a strong asset Post-secondary education in Business Administration, Office Administration, or a related field is preferred Excellent written and verbal communication skills with a polished, professional, and approachable presence Strong customer service skills with the ability to confidently interact with clients, executives, employees, and external stakeholders Exceptional organizational skills and attention to detail Ability to manage multiple priorities, anticipate needs, and work effectively in a fast-paced office environment Proficiency with Microsoft Office applications, including Outlook, Teams, Word, and Excel Strong judgment, professionalism, and discretion when handling confidential or sensitive information Proactive, dependable, and adaptable, with a collaborative approach and willingness to support various office needs Note from the Hiring Manager "We're looking for someone who takes pride in creating an exceptional first impression. The ideal candidate is polished, welcoming, highly organized, and comfortable supporting a professional corporate environment. We're looking for someone who takes initiative, anticipates needs, and genuinely enjoys helping others." Why Partner with Altis If you've never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you're a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

What you’ll do

Welcome and assist visitors, manage calls and check-ins, and coordinate executive and client meetings. Oversee daily office services, vendor and facilities coordination, administrative tasks, onboarding activities, and workplace safety support.

Requirements

Requires 1–3 years of experience in reception, office administration, client services, or a similar customer-facing role; experience in corporate or financial services settings is an asset. Candidates should have strong communication and customer service skills, proficiency with Microsoft Office, sound judgment and discretion, and excellent organization; post-secondary education in business or office administration is preferred.

Benefits

• Comprehensive Benefits Package

Listed skills

• Customer service · Preferred
• Office Administration · Preferred
• Microsoft Outlook · Preferred
• Microsoft Teams · Preferred
• Microsoft Word · Preferred
• Microsoft Excel · Preferred
• written communication · Preferred
• Organization · Preferred
• Attention to detail · Preferred
• Vendor Coordination · Preferred
• Administrative Support · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Reception
• Visitor Management
• Customer Service
• Office Administration
• Meeting Coordination
• Microsoft Outlook
• Microsoft Teams
• Microsoft Word
• Microsoft Excel
• Written Communication
• Verbal Communication
• Organization
• Attention To Detail
• Vendor Coordination
• Confidentiality
• Administrative Support

Job areas

• Administrative
• Customer Service & Support
• Finance & Accounting
• Security & Safety

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