Senior Administrative Assistant

Job summary

Provide high-level administrative support to senior leadership, including managing schedules, coordinating travel, and preparing professional correspondence. Handle board meeting preparations, vendor relationships, and the management of confidential information across multiple departments.

Job details

Location: Brampton, Ontario, On-site Language: Excellent written and spoken English communication skills required About the Opportunity Are you a highly organized professional who thrives in a fast-paced environment and enjoys supporting senior leaders? We are recruiting for an Executive Assistant to join a leading organization in the transportation and infrastructure sector, supporting executive leadership on a major transit project that will help shape the future of sustainable mobility in the community. This is an opportunity to work alongside experienced leaders, collaborate across multiple business functions, and play a key role in keeping operations running smoothly. If you enjoy managing competing priorities, coordinating high-level initiatives, and contributing behind the scenes to meaningful projects, this role offers both challenge and professional growth. What’s In It for You • A collaborative workplace that values professionalism, innovation, and teamwork • Opportunities for career growth and ongoing professional development • Exposure to executive leadership and cross-functional projects • The chance to contribute to impactful transportation initiatives that benefit local communities Your Responsibilities • You'll provide executive-level administrative support to senior leadership, ensuring priorities and schedules are effectively managed • You'll prepare professional correspondence, reports, presentations, meeting agendas, and accurate meeting minutes • You'll coordinate meetings, travel arrangements, special projects, corporate events, and executive activities • You'll prepare recurring and ad hoc reports while maintaining accurate records and documentation • You'll manage office supply inventory, coordinate vendor relationships, and monitor service-related contracts • You'll support board meeting preparation, including agenda development and compilation of meeting materials • You'll handle confidential information with discretion while providing exceptional administrative support across multiple departments Skills and Qualifications • 2+ years of experience in an Executive Assistant, Administrative Assistant, or similar professional support role • Bachelor's degree in Business Administration, Communications, or a related discipline • Advanced proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook • Exceptional written and verbal communication skills in English • Strong organizational, project management, and time management abilities, with the capacity to manage multiple priorities • Demonstrated ability to maintain confidentiality, exercise sound judgment, and work independently • Excellent attention to detail, recordkeeping skills, and professionalism when supporting senior executives and external stakeholders Note from the Hiring Manager "We're looking for someone who enjoys staying organized, takes pride in supporting others, and isn't afraid to take initiative. If you thrive in a dynamic environment and enjoy being a trusted partner to leadership, we'd love to meet you." Why Partner with Altis If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

What you’ll do

Provide high-level administrative support to senior leadership, including managing schedules, coordinating travel, and preparing professional correspondence. Handle board meeting preparations, vendor relationships, and the management of confidential information across multiple departments.

Requirements

Requires a Bachelor's degree in Business Administration, Communications, or a related field and at least 2 years of experience in a professional support role. Must possess advanced proficiency in Microsoft Office and exceptional English communication skills.

Benefits

• Career growth • Professional development • Exposure to executive leadership

Listed skills

• Time management · Preferred
• written communication · Preferred
• report preparation · Preferred
• Project management · Preferred
• Microsoft Office Suite · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Executive Administrative Support
• Calendar Management
• Meeting Coordination
• Travel Arrangement
• Report Preparation
• Microsoft Office Suite
• Project Management
• Time Management
• Confidentiality
• Written Communication
• Verbal Communication
• Vendor Management
• Recordkeeping
• Board Meeting Preparation

Job areas

• Administrative
• Transportation
• Management & Leadership