Property Administrator

Job summary

Oversee daily operations for assigned properties, maintain accurate tenant, maintenance, and financial records, and coordinate repairs using Yardi or similar software. Support leasing and sales activities, manage tenant communications, prepare performance reports, and assist with budgets.

Job details

Stacey Danley at Aplin is partnering with a growing property management company to recruit an experienced Property Administrator. This is an exciting opportunity for a highly organized professional with residential property administration experience to join a collaborative team and support a growing portfolio. The ideal candidate will play a crucial role in managing property operations, ensuring excellent customer service, and maintaining strong relationships with tenants and vendors. This position requires a blend of administrative skills, customer relationship management, and knowledge of property management practices. This is a full-time permanent Monday-Friday in-office position. Hours of work are 8am-4:30pm. Responsibilities Oversee daily operations of assigned properties, ensuring they are well-maintained and compliant with regulations. Maintain accurate records of property activities, including tenant files, maintenance requests, and financial transactions using Yardi or similar software. Perform data entry tasks to update property management systems and ensure all information is current. Coordinate with maintenance staff to schedule repairs and ensure timely completion of work orders through Yardi or similar software. Support sales initiatives by providing exceptional customer service and promoting available properties to prospective tenants. Prepare reports on property performance metrics and assist in budget preparation as needed. Manage tenant relations by addressing inquiries, resolving issues, and facilitating communication between tenants and management. Assist in the leasing process, including preparing lease agreements and conducting move-in/move-out inspections. Requirements Proven experience in property management or a related field is preferred. Strong customer service skills with the ability to build positive relationships with tenants and vendors. Proficiency in office administration tasks, including data entry and file management. Familiarity with Customer Relationship Management (CRM) software is a plus. Experience with Yardi or similar property management software is highly desirable. Excellent organizational skills with attention to detail to manage multiple tasks effectively. Strong communication skills, both verbal and written, for effective interaction with team members and clients. Ability to work independently as well as collaboratively within a team environment. At Aplin — together with our brands CompuStaff, Impact Recruitment, and Vantix Systems — we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers. Accommodation is available upon request throughout all stages of the recruitment process.

What you’ll do

Oversee daily operations for assigned properties, maintain accurate tenant, maintenance, and financial records, and coordinate repairs using Yardi or similar software. Support leasing and sales activities, manage tenant communications, prepare performance reports, and assist with budgets.

Requirements

Property management experience is preferred, along with strong customer service, administrative, organizational, and communication skills. Experience with Yardi or similar property management software is highly desirable, and CRM familiarity is a plus; candidates should be able to work independently and collaboratively.

Listed skills

• Customer service · Preferred
• Data entry · Preferred
• report preparation · Preferred
• Organization · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Property Administration
• Residential Property Management
• Customer Service
• Tenant Relations
• Vendor Relations
• Property Operations
• Yardi
• Data Entry
• File Management
• Work Order Coordination
• Lease Administration
• Move-In and Move-Out Inspections
• Report Preparation
• Budget Preparation
• Organization
• Written and Verbal Communication

Job areas

• Administrative
• Customer Service & Support
• Sales
• Management & Leadership

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