Project Coordinator

Job summary

The Project Coordinator supports the execution of restoration projects by managing schedules, subcontractors, and materials under a Project Manager's supervision. They serve as the primary contact for clients and ensure project milestones are met while maintaining site safety and quality.

Job details

ARS Responds Canada is a leading expert in disaster mitigation and property restoration, with over 60 years of experience serving clients across the country. We are committed to delivering exceptional outcomes for insurers, agents, brokers, and most importantly, the policyholder. Our team restores properties affected by water, fire, storm, and other disaster-related events, ensuring owners receive fast, reliable, and professional service. As we continue to grow and evolve, we are looking for talented individuals who want to be part of a dynamic and expanding organization. We offer a competitive compensation package that includes an extended health plan covering medical, dental, and vision, an RRSP program, access to an Employee Assistance Program, professional development opportunities, and clear pathways for internal growth and advancement. If you are ready to take on a dynamic role as Project Coordinator in a company that values expertise, leadership, and client satisfaction, we want to hear from you! Position Overview: The Project Coordinator plays a key role in supporting the execution of restoration projects by organizing, directing, and managing various project activities under the supervision of a Project Manager (PM). Key Responsibilities: Serve as the primary point of contact between clients and project appraisers Develop and maintain project schedules and timelines Coordinate and assign subcontractors within established budget parameters Manage materials selection and ensure timely, accurate ordering Maintain a clean and safe worksite, adhering to health and safety regulations Obtain necessary approvals for all subcontracted work and any change orders Identify, track, and resolve project deficiencies Conduct site walk-throughs and secure final client sign-off Ensure project milestones and completion dates are met Provide regular updates to and support project managers Submit weekly job status reports, highlighting progress, issues, and solutions Oversee the protection and handling of client belongings during restoration Be available to work evenings and weekends, including participation in an on-call rotation as required Required Knowledge and Experience: 2+ years of experience in the construction or restoration industry Proficiency in Microsoft Office suite (Word, Excel, Outlook, etc.) IICRC certifications (WRT, FSRT) considered an asset Solid understanding of residential and commercial construction methods and applicable building codes Proven ability to work both independently and collaboratively in a fast-paced setting Strong organizational skills with the ability to manage multiple priorities and meet deadlines A proactive approach and commitment to seeing projects through to completion Strong analytical and problem-solving skills Willingness to travel occasionally as needed Possession of a valid G or G2 driver’s license AODA Statement ARS Responds Canada encourages applications from all qualified individuals. Applicants with disabilities may notify us of any accommodations needed to support your participation in the recruitment process. We wish to thank all applicants for their interest and effort in applying. Please be aware that only candidates selected for interviews will be contacted for this position.

What you’ll do

The Project Coordinator supports the execution of restoration projects by managing schedules, subcontractors, and materials under a Project Manager's supervision. They serve as the primary contact for clients and ensure project milestones are met while maintaining site safety and quality.

Requirements

Candidates need at least 2 years of experience in construction or restoration and proficiency in Microsoft Office. A valid driver's license is required, and IICRC certifications are considered an asset.

Benefits

• Extended Health Plan • Medical Insurance • Dental Insurance • Vision Insurance • RRSP Program • Employee Assistance Program • Professional Development Opportunities

Listed skills

• Time management · Preferred
• Project Coordination · Preferred
• Problem solving · Preferred
• Organization · Preferred
• Budgeting · Preferred
• Reporting · Preferred
• Microsoft Office · Preferred
• scheduling · Preferred
• Client Relationship Management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Project Coordination
• Subcontractor Management
• Budgeting
• Scheduling
• Health And Safety Compliance
• Material Procurement
• Client Relationship Management
• Problem Solving
• Microsoft Office
• Construction Methods
• Building Codes
• Analytical Skills
• Organization
• Time Management
• Site Inspection
• Reporting

Job areas

• Construction
• Management & Leadership
• Trades
• Administrative