Intake Administrator - EUTC - Competition 2026-070

Competition #2026-070 Category: Full-Time Term until March 31st, 2027 (with possibility of extension) Closing Date: August 14, 2026 Position Summary: Under the direction and supervision of the Youth Program Coordinator – Youth Unit Lead, the Intake Administrator is responsible for coordinating and managing the administrative processes involved in admitting clients into programs or services. This role ensures that all documentation is completed accurately, referrals are processed efficiently, and clients receive timely, professional support. The Intake Administrator works closely with program staff, external agencies, and clients to maintain smooth, organized intake operations. Key Activities: Receive and process incoming referrals from agencies, healthcare providers, or community partners. Review intake forms and documentation for accuracy, completeness, and eligibility. Schedule intake appointments, assessments, and follow-ups. Maintain an organized intake workflow to support timely service access. Prepare intake files, checklists, and related administrative documents. Maintain confidential records and ensure compliance with organizational, privacy, and legal standards. Generate daily, weekly, or monthly intake reports as required. Provide clear information regarding program requirements, intake procedures, and timelines. Respond to inquiries via phone, email, or in person in a professional, supportive manner. Coordinate with internal departments to ensure smooth handoff after intake. Follow established protocols for documentation, confidentiality, and data accuracy. Other duties as assigned. Qualifications: Experience in administrative work, preferably in healthcare, social services, or community programs. Strong attention to detail and excellent organizational skills. Proficiency with computer systems, databases, and Microsoft Office. Knowledge of trauma-informed care, youth development, and risk assessment. Excellent communication, documentation, and organizational abilities. Ability to work independently in determining work methods or priorities. Proven ability to work cooperatively and effectively with First Nation stakeholders. Valid Class 5 driver’s license and access to a vehicle may be required. Ability to work flexible hours depending on program needs. Must be able to provide a clear Criminal Record Check (including vulnerable sector) and a clear Child Abuse Check. Interested applicants are invited to submit their cover letter identifying the position title and quote competition number applying for, qualifications, and resume, along with 3 professional reference listings (including a most recent employer reference) by 4:00pm, August 14, 2026, to: Human Resources Assembly of Manitoba Chiefs 14th Floor, 275 Portage Avenue, Winnipeg, Manitoba R3B 2B3 Quote Competition #2026-070 in your application. For best results, submit your application to BambooHR https://manitobachiefs.com/about/job-opportunities/ Preference will be given to First Nations people. If successful, applicants will be asked to provide verification of citizenship documentation issued by a First Nation or government-issued documentation or affirmation from Inuit, Métis, or non-status Indigenous community with which they identify. Incomplete and late applications will not be considered. Please visit our website at www.manitobachiefs.com

The Intake Administrator manages the administrative processes for client admissions, including processing referrals and maintaining accurate documentation. They also coordinate intake appointments and ensure smooth communication between program staff, external agencies, and clients.

Candidates should have experience in administrative work within healthcare, social services, or community programs. Proficiency in computer systems and knowledge of trauma-informed care and youth development are required.

• Attention to detailPreferred
• CommunicationPreferred
• Microsoft OfficePreferred
• Data entryPreferred

Identified from the job description. Confirm important requirements above.

• Administrative support
• Data entry
• Record keeping
• Client intake
• Scheduling
• Documentation
• Communication
• Trauma-informed care
• Youth development
• Risk assessment
• Microsoft Office
• Database management
• Organizational skills
• Attention to detail
• Trauma Informed Approaches
• Workflow Management
• Organizational Skills
• Valid Driver's License
• Social Work
• Checklists
• Confidentiality
• Operations
• Risk Analysis
• Service Access Point
• Timelines
• Detail Oriented

• Administrative
• Social Services
• Government & Public Sector
• Competition Coordinator
• Healthcare Administrator (General)
• Health Service Managers
• Medical and Health Services Managers

Minimum experience

2+ years

Posting language

English

Working hours

40 hours per week