Corporate Secretary

Job summary

Support corporate governance and secretariat functions, including coordinating Board and committee meetings and preparing agendas, materials, minutes, and related documentation. Maintain corporate records, support compliance with governance requirements, liaise with Board members and senior stakeholders, and manage governance projects and meeting logistics.

Job details

Corporate Secretary BJRC Recruiting | Greater Toronto Area (On-site) Corporate Secretary Location: Toronto, Ontario Our Client Our client is a leading Canadian organization with a sophisticated corporate governance function and a strong institutional presence. The organization is seeking an experienced Corporate Secretary to support its Board of Trustees and senior leadership team. Responsibilities Support the company’s corporate governance and secretariat functions Coordinate quarterly Board and committee meetings, including agendas, materials, minutes, and related documentation Prepare, maintain, and organize corporate records and governance documentation Liaise directly with Board members, senior executives, and internal stakeholders on governance matters Support compliance with applicable corporate governance requirements and internal policies Manage Board-related projects and governance initiatives independently Attend Board and committee meetings and provide hands-on support before, during, and after meetings Maintain governance documentation and materials for a publicly traded company Travel within Canada as required Qualifications Significant experience in corporate secretariat, corporate governance, or related clerking functions Experience supporting Boards of Directors or Boards of Trustees, ideally within a publicly traded company Legal background, including experience as a senior corporate law clerk, is an asset but not required Strong understanding of corporate governance practices and public-company requirements Experience preparing Board and committee materials, coordinating meetings, and maintaining corporate records Excellent organizational and time-management skills with strong attention to detail Excellent written and verbal communication skills Comfortable interacting directly with senior executives and Board members Ability to work independently and manage multiple priorities with minimal supervision The Ideal Candidate Prior experience in corporate secretariat, corporate governance, or a senior corporate law clerk role Strong professional judgment and ability to manage sensitive and confidential matters independently Polished and professional, with credibility when interacting with senior executives and Board members Highly organized, detail-oriented, and comfortable managing multiple priorities Practical and hands-on approach to corporate governance and secretariat responsibilities Collaborative and comfortable working across legal, executive, and corporate functions Interested in building a long-term career in a sophisticated corporate governance environment Real estate industry experience is not required REF #LI1825

What you’ll do

Support corporate governance and secretariat functions, including coordinating Board and committee meetings and preparing agendas, materials, minutes, and related documentation. Maintain corporate records, support compliance with governance requirements, liaise with Board members and senior stakeholders, and manage governance projects and meeting logistics.

Requirements

Requires significant experience in corporate secretariat, corporate governance, or related clerking work, ideally supporting a Board in a publicly traded company. Candidates should have strong governance knowledge, excellent organizational and communication skills, sound judgment with confidential matters, and the ability to work independently; a legal background is an asset but not required.

Listed skills

• Time management · Preferred
• written communication · Preferred
• Organization · Preferred
• Project management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Corporate Governance
• Corporate Secretariat
• Board Meeting Coordination
• Agenda Preparation
• Board Materials Preparation
• Minute Taking
• Corporate Records Management
• Governance Documentation
• Public-Company Compliance
• Project Management
• Confidentiality
• Organization
• Time Management
• Written Communication
• Verbal Communication
• Stakeholder Relations

Job areas

• Legal
• Administrative
• Management & Leadership

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