Executive Assistant

Job summary

Manage the Partner’s calendar, correspondence, meetings, documents, follow-ups, and shifting priorities while anticipating needs and handling sensitive information discreetly. Coordinate client logistics, occasional deliveries, and relationship-building activities, and provide reliable administrative support from start to finish.

Job details

The Opportunity A well-established professional services firm is seeking an experienced, highly capable Executive Assistant to support one of its Partners. This is an opportunity for a proactive, resourceful professional who thrives in a fast-paced environment and takes pride in keeping a busy executive organized, prepared, and operating at a high level. This role goes beyond traditional administrative support. The successful candidate will act as a trusted right hand to the Partner, managing competing priorities, anticipating needs, coordinating schedules, and ensuring that both internal matters and client commitments are handled seamlessly. From managing a demanding calendar to coordinating the occasional client delivery, this individual will play an important role in supporting the Partner’s effectiveness and maintaining strong client relationships. Key Responsibilities Executive & Administrative Support Manage a busy and frequently changing calendar, coordinating meetings, appointments, and competing priorities. Monitor and manage email correspondence, flagging urgent matters, organizing follow-ups, and ensuring nothing falls through the cracks. Coordinate meetings, calls, and other commitments, ensuring the Partner is well prepared and has the information needed in advance. Prepare, organize, and maintain documents, correspondence, and other materials as required. Track outstanding items, manage follow-ups, and proactively anticipate the Partner’s needs without requiring constant direction. Handle sensitive information with discretion and maintain a high level of confidentiality. Client & Relationship Support Assist with client-related coordination and logistics to ensure a professional, seamless experience. Coordinate occasional client-facing errands and deliveries, including dropping off gifts to clients when needed. Support the organization of client meetings, events, and other relationship-building activities. Represent the Partner professionally when interacting with clients, colleagues, and external contacts. Day-to-Day Coordination Manage shifting priorities and last-minute requests with flexibility and sound judgment. Identify practical ways to improve organization, communication, and the day-to-day flow of the Partner’s schedule. Take ownership of tasks from start to finish, ensuring commitments are followed through on accurately and efficiently. Provide general administrative support as required to keep the Partner’s professional responsibilities running smoothly. The Ideal Candidate You are an experienced Executive Assistant who enjoys working closely with a high-performing, demanding executive and takes pride in being the person who makes everything run smoothly behind the scenes. You are comfortable working at a fast pace, adapting to changing priorities, and maintaining a high standard of work when expectations are high. You bring a calm, practical approach, and the confidence to take ownership without needing frequent direction. You understand that supporting a senior Partner requires flexibility, responsiveness, and sound judgment. You value accountability, loyalty, and follow-through, and you take pride in anticipating needs, solving problems, and ensuring the details are handled before they become issues. In addition, you bring: Proven executive support experience: Previous experience supporting a senior executive, partner, founder, or other high-level professional in a fast-paced environment. Exceptional organization: The ability to manage multiple priorities, shifting schedules, and time-sensitive requests without losing track of the details. Resilience and composure: The ability to receive feedback, manage pressure, and remain professional and solution-oriented in demanding situations. Initiative and independence: A proactive, resourceful mindset and the confidence to get things done without waiting for instructions at every step. Strong judgment and discretion: The ability to handle confidential matters and determine what requires immediate attention. Excellent communication skills: Clear, professional, and confident communication with internal stakeholders and clients. Flexibility and responsiveness: A willingness to adapt to a dynamic schedule and respond to occasional time-sensitive requests outside standard business hours. A valid driver's licence and access to a reliable vehicle: Required for occasional client-related travel and deliveries.

What you’ll do

Manage the Partner’s calendar, correspondence, meetings, documents, follow-ups, and shifting priorities while anticipating needs and handling sensitive information discreetly. Coordinate client logistics, occasional deliveries, and relationship-building activities, and provide reliable administrative support from start to finish.

Requirements

Requires proven experience supporting a senior executive or other high-level professional in a fast-paced environment, along with strong organization, communication, judgment, discretion, initiative, and composure under pressure. A valid driver’s licence and access to a reliable vehicle are required; flexibility for occasional time-sensitive requests outside standard business hours is expected.

Listed skills

• document preparation · Preferred
• Problem solving · Preferred
• Organization · Preferred
• adaptability · Preferred
• Communication · Preferred
• Prioritization · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Calendar Management
• Email Management
• Meeting Coordination
• Document Preparation
• Follow-Up Management
• Confidentiality
• Client Relationship Support
• Event Coordination
• Prioritization
• Organization
• Initiative
• Judgment
• Communication
• Adaptability
• Problem-Solving
• Discretion

Job areas

• Administrative
• Consulting
• Management & Leadership
• Customer Service & Support

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