Executive Assistant to Chief Communications Officer and AVP (Communications & Public Affairs)

Job summary

The incumbent is responsible for providing comprehensive confidential administrative, financial, and operational support to the Chief Communications Officer and the broader management team. This includes managing budgets, developing communications materials, and executing creative approaches to complex organizational challenges.

Job details

To display this page you need a browser with JavaScript support. Career Development Assignment (CDA) The successful candidate must obtain a leave of absence from their current and substantive position, where applicable. Permission for such leave must not be unreasonably withheld. Job Number: J0926-0063 Job Title: Executive Assistant to Chief Communications Officer and AVP (Communications & Public Affairs) Job Type: Career Development Assignment (CDA) Department: Communications Job Category: Administrative Number of Positions: 1 Date Posted (dd/mm/yyyy): 18/09/2026 Closing Date (dd/mm/yyyy): 27/09/2026 Salary (with Salary Rate): 75,815.00 - 98,559.00/Year Assignment Duration From: 07/12/2026 Assignment Duration To: 08/08/2028 Employee Group: Administrative Management Salary Level: NU04 Hours Per Week: 35 Date Position Available: 07/12/2026 About Carleton University Carleton University is situated on unceded Algonquin territory and bordered by the Rideau River and the Rideau Canal, a UNESCO World Heritage site, in Ottawa, Ontario. The university is just minutes from the heart of our nation's government and G-7 organizations and this capital advantage provides opportunities for staff and faculty and students to make a positive impact in our community and around the world. Named a Top 100 Employer in 2023, 2024 and 2025, and a National Capital Region Top Employer for 10 consecutive years, Carleton University is one of Canada’s most resourceful and productive hubs of learning and research, fuelling a rich talent pipeline that is supporting social and economic renewal. The university’s smart, caring and connected community inspires and empowers individuals to become change leaders who drive impact in the world while challenging conventional modes of thinking and doing. At Carleton, we are committed to fostering an innovative, equitable and welcoming work environment. Carleton is also a nationally certified Healthy Workplace and is a recipient of the Canada Awards for Excellence, Healthy Workplace Order of Excellence and Platinum Level Certification for Mental Health at Work. The university’s Strategic Integrated Plan 2020-2025 is an ambitious vision for the future, anchored in Carleton’s strengths and student-centric, community-engaged values. Duties And Responsibilities Responsible for provision of all confidential administrative, financial, and operational services for Chief Communications Officer and Associate Vice-President, DUC and the broader management team within DUC. Qualifications The incumbent must possess the following qualifications: Knowledge of office administration policies, procedures, and processes Knowledge of DUC and practices within the university as well as the broader university offices, academic units, departments, and divisions Knowledge of relevant policies, and procedures Knowledge of office productivity software and databases, internet browsers and search engines, discipline-specific and enterprise software, and technology devices A proven track record in providing comprehensive administrative support to senior-level management while exercising discretion, and maintaining complete confidentiality Excellent verbal and written communication skills, including strong writing, research, presentation, and public speaking skills Experience in developing communications materials such as newsletters, public announcements, and developing and maintaining websites Financial management experience including budget development and management Excellent interpersonal skills and a collaborative style Strong critical problem-solving and analytical skills and a proven ability to plan, develop and execute creative approaches to challenges in a structurally complex environment Proficiency with Microsoft Office software (including Word, Excel, Access, and PowerPoint); FAST, email; social media and internet; and an ability to master new software and technology as it develops to support the work of the Department Education And Experience The above is normally acquired through: Completion of a Bachelor’s Degree Minimum of three years previous similar administrative and budgetary experience at a senior level along with atleast one year of experience, preferably working in marketing, government relations, public affairs, or communications HR Note Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions. Health and Safety Requirements This position is regularly required to work on campus in person. In the event of a public health emergency or a health and safety issue, it is possible that you may be required to work temporarily remotely due to public health orders, directives and/or health and safety requirements. If this happens, you will work with your direct manager to set up a remote work environment including discussing appropriate technology and requirements. You are required to follow all University policies and directives, including to set up a safe and confidential workspace in a remote location and ensure all Carleton property (intellectual and other) is safeguarded. If required to work remotely, you will be notified by your manager when working full time physically onsite will resume. View complete position description View Disclaimer You must login first before attempting to apply for any postion. 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What you’ll do

The incumbent is responsible for providing comprehensive confidential administrative, financial, and operational support to the Chief Communications Officer and the broader management team. This includes managing budgets, developing communications materials, and executing creative approaches to complex organizational challenges.

Requirements

Candidates must hold a Bachelor's degree and possess at least three years of senior-level administrative and budgetary experience. Additionally, at least one year of experience in marketing, government relations, public affairs, or communications is required.

Benefits

• Healthy Workplace Certification • Mental Health at Work Platinum Level Certification

Listed skills

• Microsoft Excel · Preferred
• Office Administration · Preferred
• Microsoft Office · Preferred
• Microsoft Word · Preferred
• Communication Skills · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Office administration
• Financial management
• Budget development
• Communication skills
• Writing
• Research
• Presentation
• Public speaking
• Microsoft Office
• Word
• Excel
• Access
• PowerPoint
• Fast
• Social media
• Critical problem-solving

Job areas

• Administrative
• Management & Leadership
• Education
• Marketing
• Government & Public Sector