Administrative Assistant

Job summary

Provide comprehensive administrative, operational, and personal support to company leadership. Manage office operations, coordinate service providers, and handle travel and event arrangements.

Job details

We are looking for a proactive, highly organized Administrative Assistant to provide personal and administrative support to company leadership. This role is ideal for someone who enjoys a dynamic workload, takes ownership, and can manage a wide range of tasks independently with minimal supervision. Strong organizational skills, attention to detail, and the ability to anticipate needs are essential for success in this role. Key responsibilities: Provide daily administrative, operational, and personal support to key company leadership; Handle and execute various ad hoc requests and assignments from company leadership, ensuring timely and effective completion; Responsible for ensuring smooth office operations, including coordination of all service providers (cleaning and others); Support reservations and business travel coordination; Scheduling, booking, and coordinating local events. Requirements: Minimum 2 years of experience in a similar administrative or executive support role; Strong organizational skills with excellent attention to detail; Ability to work independently and take ownership of tasks; Resourceful, proactive, and solution-oriented mindset; Valid driver’s license and ability to use a vehicle for work-related tasks as needed; Must be based in Montreal with strong knowledge of the local area, services, and resources, and the ability to efficiently handle local tasks and arrangements. What we offer: An opportunity to join a growing international company; Collaborative and supportive team environment; Hybrid: remote with several days per week in the office. We value independent thinkers who take ownership and are ready to reach new heights. Sound like you? Drop your CV today and let's start something exciting! Please send your CV in English

What you’ll do

Provide comprehensive administrative, operational, and personal support to company leadership. Manage office operations, coordinate service providers, and handle travel and event arrangements.

Requirements

Requires at least 2 years of experience in administrative or executive support with a proactive and resourceful mindset. Must possess a valid driver's license and be based in Montreal with strong local knowledge.

Benefits

• Collaborative and supportive team environment

Listed skills

• collaborative · Preferred
• Organization · Preferred
• Cleaning · Preferred
• Resourceful · Preferred
• Administrative Support · Preferred
• Organized · Preferred
• Leadership · Preferred
• Attention to detail · Preferred
• Administrative · Preferred
• scheduling · Preferred
• coordination · Preferred
• English · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative Support
• Executive Support
• Office Operations
• Travel Coordination
• Event Planning
• Scheduling
• Organization
• Attention To Detail
• Proactive Problem Solving
• Time Management

Job areas

• Administrative
• Management & Leadership
• Manufacturing

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