Personal assistant

Original job posting

Provide comprehensive administrative and personal support to company leadership, including managing schedules, correspondence, and complex travel arrangements. Oversee office environment maintenance and coordinate local event logistics to ensure a high-quality attendee experience.

Job details

We are looking for a proactive, highly organized Personal assistant to provide personal and administrative support to company leadership. This role is ideal for someone who enjoys a dynamic workload, takes ownership, and can manage a wide range of tasks independently with minimal supervision. Strong organizational skills, attention to detail, and the ability to anticipate needs are essential for success in this role. Key responsibilities: Providing comprehensive day-to-day administrative support to key company leadership, managing schedules, correspondence, documentation, and various organizational tasks to ensure everything is handled efficiently and on time; Handle and execute various ad hoc requests and assignments from company leadership, ensuring timely and effective completion; Ensuring a comfortable and well-functioning office environment by identifying and selecting reliable service providers and maintaining high service standards; Managing end-to-end travel planning, from researching and selecting the best options to handling bookings and coordinating complex travel arrangements, while considering country-specific requirements, preferences, and logistics; Taking ownership of local event planning and coordination, managing all logistics and ensuring successful execution and a strong attendee experience. Requirements: Minimum 1-2 years of experience in a similar administrative or personal assistant role; Strong organizational skills with excellent attention to detail; Ability to work independently and take ownership of tasks; Resourceful, proactive, and solution-oriented mindset; Valid driver’s license and ability to use a vehicle for work-related tasks as needed (must); English and Russian language (will be a plus); Must be based in Montreal with strong knowledge of the local area, services, and resources, and the ability to efficiently handle local tasks and arrangements. What we offer: An opportunity to join a growing international company; Collaborative and supportive team environment; Hybrid: remote with one day per week in the office; ​​​​​​​Paid time off. We value independent thinkers who take ownership and are ready to reach new heights. Sound like you? Drop your CV today and let's start something exciting! Please send your CV in English

What you’ll do

Provide comprehensive administrative and personal support to company leadership, including managing schedules, correspondence, and complex travel arrangements. Oversee office environment maintenance and coordinate local event logistics to ensure a high-quality attendee experience.

Requirements

Requires 1-2 years of experience in an administrative or personal assistant role with a proactive and resourceful mindset. Must be based in Montreal, possess a valid driver's license, and have strong knowledge of the local area.

Benefits

• Paid Time Off

Listed skills

• Problem solving · Preferred
• Organization · Preferred
• Administrative Support · Preferred
• Attention to detail · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative Support
• Calendar Management
• Travel Planning
• Event Planning
• Office Management
• Organization
• Attention To Detail
• Proactivity
• Problem Solving
• English Proficiency
• Russian Proficiency
• Driving

Job areas

• Administrative
• Management & Leadership
• Manufacturing