Administrative Assistant

Job summary

Provide comprehensive administrative, operational, and personal support to company leadership. Manage office operations, travel arrangements, event coordination, and various ad hoc assignments.

Job details

We are looking for a proactive, highly organized Administrative Assistant to provide personal and administrative support to company leadership. This role is ideal for someone who enjoys a dynamic workload, takes ownership, and can manage a wide range of tasks independently with minimal supervision. Strong organizational skills, attention to detail, and the ability to anticipate needs are essential for success in this role. Key responsibilities: Provide daily administrative, operational, and personal support to key company leadership; Handle and execute various ad hoc requests and assignments from company leadership, ensuring timely and effective completion; Responsible for ensuring smooth office operations, including coordination of all service providers (cleaning and others); Support reservations and business travel coordination; Scheduling, booking, and coordinating local events. Requirements: Minimum 1-2 years of experience in a similar administrative or personal assistant role; Strong organizational skills with excellent attention to detail; Ability to work independently and take ownership of tasks; Resourceful, proactive, and solution-oriented mindset; Valid driver’s license and ability to use a vehicle for work-related tasks as needed; English and Russian language; Must be based in Montreal with strong knowledge of the local area, services, and resources, and the ability to efficiently handle local tasks and arrangements. What we offer: An opportunity to join a growing international company; Collaborative and supportive team environment; Hybrid: remote with one day per week in the office. We value independent thinkers who take ownership and are ready to reach new heights. Sound like you? Drop your CV today and let's start something exciting! Please send your CV in English

What you’ll do

Provide comprehensive administrative, operational, and personal support to company leadership. Manage office operations, travel arrangements, event coordination, and various ad hoc assignments.

Requirements

Requires 1-2 years of administrative experience and proficiency in both English and Russian. Candidates must be based in Montreal with a valid driver's license and strong local knowledge.

Benefits

• Hybrid work environment
• Supportive team environment

Listed skills

• Time management · Preferred
• Problem solving · Preferred
• Administrative Support · Preferred
• Attention to detail · Preferred
• Communication · Preferred
• English · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative support
• Organizational skills
• Attention to detail
• Time management
• Event coordination
• Travel coordination
• Office operations
• Proactive
• Problem solving
• Communication
• English
• Russian
• Resourcefulness
• Administrative Support
• Russian Language
• Organizational Skills
• Solution-Oriented
• Valid Driver's License
• English Language
• Leadership
• Operations
• Scheduling
• Coordinating
• Reservations
• Detail Oriented

Job areas

• Administrative
• Management & Leadership
• Administrative Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

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