Full Time Administrative Assistant - Petroleum

Job summary

The Administrative Assistant is responsible for accurate data entry, financial reconciliation, and maintaining the bulk petroleum system. They also provide exceptional customer service and ensure compliance with safety procedures and office operations.

Job details

Administrative Assistant Full Time Yorkton Petroleum What you’ll do: You will be responsible for delivering legendary service to make all guests of our Co-op feel “at home here” through: * Reporting to the Petroleum Manager, you are responsible accurate data entry and reconciliation for accounts receivable, accounts payable, and general administrative functions. * Assisting customers with account issues and providing exceptional customer service to all customers, staff, and management regarding Bulk Petroleum and lubricants. * Ensuring compliance to all safety procedures/policies, safe operation and maintenance of office equipment. * Creating accurate journal and data entry, accurate keying of inventories and receiving. * Balancing and generating reports and performing general office duties including filing, copying, laminating, answering phones, etc. * Maintaining the BRIC (Bulk Petroleum Reconciliation) system by ensuring accuracy of all customer pricing, fuel reconciliations and reports generated. Who you are: You are interested in a career in administration and have: * A Business Diploma, Office Certificate or equivalent experience * 1-2 years experience in an Administrative role would be preferred * Intermediate understanding of MS Office (Excel, Word, Outlook) with intermediate computer skills * Effective attention to detail and a high degree of accuracy * Excellent communication and customer service skills * You’re honest and trustworthy, are results-oriented, maintains confidentiality and strive to be the best in what you do * You believe in building relationships and collaborating to deliver solutions that matter most, and you recognize the value that different perspectives bring to meet shared objectives * You are physically able to do heavy lifting of 40 lbs and kneel Reports to: Doug Forster, Petroleum Manager Employees interested in this position are to inform their supervisor of their intentions before they approach the contact person. If you require assistance with your application, please contact Human Resources @ 306-783-0489

What you’ll do

The Administrative Assistant is responsible for accurate data entry, financial reconciliation, and maintaining the bulk petroleum system. They also provide exceptional customer service and ensure compliance with safety procedures and office operations.

Requirements

Candidates should have a Business Diploma, Office Certificate, or equivalent experience, with 1-2 years of administrative experience preferred. Proficiency in MS Office and the ability to perform physical tasks like heavy lifting are required.

Listed skills

• Customer service · Preferred
• Filing · Preferred
• Attention to detail · Preferred
• Microsoft Excel · Preferred
• Accounts receivable · Preferred
• Communication · Preferred
• Reporting · Preferred
• Microsoft Office · Preferred
• Data entry · Preferred
• Microsoft Word · Preferred
• Inventory management · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Data entry
• Accounts receivable
• Accounts payable
• Customer service
• Inventory management
• Reporting
• Filing
• Microsoft Office
• Excel
• Word
• Outlook
• Attention to detail
• Communication
• Reconciliation
• Bulk petroleum reconciliation
• Office Equipment
• Lifting Ability
• Safety Procedures
• Administrative Functions
• Microsoft Excel
• Accounts Payable
• Accounts Receivable
• Management
• Customer Service
• Computer Literacy
• Confidentiality
• Data Entry
• Keys And Locks
• Microsoft Outlook
• Office Procedures
• Balancing (Ledger/Billing)
• Trustworthiness
• Detail Oriented
• Honesty

Job areas

• Administrative
• Energy
• Finance & Accounting
• Customer Service & Support
• Petroleum Specialist
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

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