Operations - Admin II

Job summary

The Operations Administrator provides administrative and coordination support to the fleet operations leadership team, including payroll processing and invoicing. They are also responsible for managing office supplies, coordinating meetings, and assisting with special projects and regional events.

Job details

About Us CommerceLink Logistics ULC is a division of Canada Cartage, dedicated to providing fleet outsourcing services for one of Canada’s largest retail chains. At CommerceLink, we take pride in our people-first culture. Our team of professional drivers, logistics experts, and support staff work collaboratively to deliver exceptional service while fostering a workplace that values safety, respect, and career growth. With locations nationwide, we offer diverse opportunities for individuals seeking a rewarding career in transportation and logistics. 12 Month Maternity Contract Job Title: Operations Administrator Department: Operations (fleet) Reports To: Zone Manager Position Summary We are seeking a highly organized and detail-oriented Operations Administrator to provide administrative and coordination support to the Operations leadership team. This role plays a key part in ensuring the smooth day-to-day functioning of the department by managing documentation, coordinating meetings and events, and supporting special projects. The ideal candidate is proactive, confidential, and capable of managing multiple priorities in a fast-paced environment. Key Responsibilities • Process and support driver payroll and driver reimbursement requests, ensuring accuracy and timely submission. • Manage company invoicing, including preparing and submitting invoices and tracking payments as required. • Coordinate the ordering and tracking of office and operational supplies, ensuring the team has the necessary materials to support daily operations. • Provide administrative and coordination support for special projects and operational initiatives. • Maintain and organize confidential records and files, ensuring documents are stored accurately and securely. • Coordinate meetings including departmental meetings, general meetings, and other internal gatherings. Responsibilities could include booking and preparing boardrooms, scheduling participants, distributing invitations and materials, and coordinating meal or catering orders as required. • Plan and assist with regional events and support local charity and community initiatives within the region. • Record and distribute meeting minutes if required. • Arrange travel for associates including flights, hotel accommodations, and car rentals. • Prepare and submit expense reports on behalf of management in accordance with company policies. Qualifications • Postsecondary education in Business Administration or a related field preferred. • 2+ years of administrative or operations support experience. • Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook). • Excellent organizational and time management skills with the ability to manage multiple priorities. • Strong written and verbal communication skills. • High attention to detail and commitment to maintaining confidentiality. • Ability to work independently while supporting a collaborative team environment. Key Competencies • Organization and attention to detail • Communication and professionalism • Time management and prioritization • Confidentiality and discretion • Event and meeting coordination Why Join Us • Collaborative and supportive team environment • Opportunities to contribute to operational improvements and special initiatives • Involvement in community and charitable events within the region Shift Schedule: Sunday to Thursday, flexibility for statutory Holiday. 6:30-15:00 Equal Opportunity & Accommodation Statement CommerceLink Logistics ULC is an equal opportunity employer committed to fostering an inclusive, accessible, and respectful workplace. We welcome and encourage applications from all qualified candidates. Accommodations are available upon request for candidates participating in all stages of the recruitment and selection process. If you require accommodation, please inform Human Resources, and we will work with you to meet your needs in accordance with applicable legislation. We thank all applicants for their interest; however, only candidates selected for further consideration will be contacted.

What you’ll do

The Operations Administrator provides administrative and coordination support to the fleet operations leadership team, including payroll processing and invoicing. They are also responsible for managing office supplies, coordinating meetings, and assisting with special projects and regional events.

Requirements

Candidates should have at least 2 years of administrative or operations support experience and proficiency in Microsoft Office. A postsecondary education in Business Administration or a related field is preferred.

Benefits

• Collaborative and supportive team environment
• Opportunities for operational improvements
• Involvement in community and charitable events

Listed skills

• Time management · Preferred
• Administrative Support · Preferred
• Attention to detail · Preferred
• Microsoft Excel · Preferred
• record keeping · Preferred
• Communication · Preferred
• Microsoft Office · Preferred
• Microsoft Word · Preferred
• invoicing · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative support
• Payroll processing
• Invoicing
• Record keeping
• Meeting coordination
• Travel arrangements
• Expense reporting
• Microsoft Office
• Word
• Excel
• PowerPoint
• Outlook
• Time management
• Communication
• Attention to detail
• Confidentiality
• Professionalism
• Expense Reports
• Microsoft Word
• Microsoft Excel
• Business Administration
• Management
• Leadership
• Taking Meeting Minutes
• Microsoft Outlook
• Operations
• Outsourcing
• Microsoft PowerPoint
• Time Management
• Travel Arrangements
• Verbal Communication Skills
• Scheduling
• Coordinating
• Prioritization
• Detail Oriented

Job areas

• Administrative
• Logistics
• Transportation
• Operations Administrator
• Administrative Supervisor
• Office Supervisors
• First-Line Supervisors of Office and Administrative Support Workers

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