Administrative Assistant Part Time

How you will make an impact: You will be responsible for providing clerical and administrative support to ensure the efficient operation of the site. As an Administrative Assistant, you will: * Oversee general operation of the unit office to include upkeep of operating cost records, associate files, compliance, record retention in addition to organization and filing of records and other operational supporting documentation that may be required * Answer telephones and direct inquires in a professional manner * Maintain confidential personnel files * Assist management staff in preparing confidential employment documents, including but not limited to proposed disciplinary notices * Open and route incoming mail, answers correspondence and prepares outgoing mail * Assist with staffing, including finding staff when employees call out on short notice * Process vendor invoices for payment - making sure there is no discrepancy in pricing * Perform monthly vendor statement reconciliations * Assist in preparation of end of month financial reports * Attend in-service and/or safety meetings as required About you: * Post-secondary education in Office Administration, and/or one to two years of office administration experience * Strong verbal and written skills, with an ability to maintain good relationships with suppliers, staff, clients * Strong computer skills and ability to learn various software programs quickly * Ability to adapt to a changing and fast-paced environment * Excellent interpersonal skills * Ability to meet strict deadlines and take direction/feedback * Microsoft Office proficiency The hourly wage rate for this position is $20. Final compensation will be determined based on relevant skills, experience, qualifications, and internal equity. We are committed to offering competitive compensation and comply with all applicable pay transparency legislation. Further details regarding our total rewards offerings will be shared by the Talent Acquisition team during the hiring process. Canadian work experience is not a requirement for this role. Please note that artificial intelligence–based tools may be used at certain stages of the recruitment and applicant screening process.

You will provide clerical and administrative support to ensure efficient site operations, including managing office records, personnel files, and vendor invoices. Additionally, you will assist with staffing needs, prepare financial reports, and handle professional correspondence.

Candidates should have post-secondary education in Office Administration or one to two years of relevant experience. Proficiency in Microsoft Office and strong interpersonal and organizational skills are required.

• Time managementPreferred
• Microsoft OfficePreferred
• Data entryPreferred

Identified from the job description. Confirm important requirements above.

• Clerical support
• Administrative support
• Record keeping
• Data entry
• Telephone etiquette
• Personnel file management
• Staffing assistance
• Invoice processing
• Vendor reconciliation
• Financial reporting
• Microsoft Office
• Verbal communication
• Written communication
• Time management
• Interpersonal skills
• Statement Reconciliation
• Administrative Support
• Office Administration
• Professionalism
• Clerical Works
• Computer Literacy
• Financial Statements
• Interpersonal Communications
• Invoicing
• Operating Cost
• Filing

• Administrative
• Human Resources
• Finance & Accounting
• Administrative Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

Minimum education

High school

Minimum experience

0+ years

Posting language

English

Working hours

24 hours per week