Administrative Assistant

Job summary

The role serves as a central point of coordination for office operations, including administrative support, visitor interaction, and event management. The incumbent will also manage office inventory, handle expense reporting, and provide support to various departments as needed.

Job details

About Us We are a global climate technologies company engineered for sustainability. We create sustainable and efficient residential, commercial and industrial spaces through HVACR technologies. We protect temperature-sensitive goods throughout the cold chain. And we bring comfort to people globally. Best-in-class engineering, design and manufacturing combined with category-leading brands in compression, controls, software and monitoring solutions result in next-generation climate technology that is built for the needs of the world ahead. Whether you are a professional looking for a career change, an undergraduate student exploring your first opportunity, or recent graduate with an advanced degree, we have opportunities that will allow you to innovate, be challenged and make an impact. Join our team and start your journey today! Join Copeland at our Canadian Headquarters in Brantford, Ontario, where you'll play a highly visible role supporting employees, visitors, customers, vendors, and leadership teams. This position serves as a central point of coordination for office operations and employee engagement activities while helping create a welcoming, professional, and efficient workplace environment. This is an excellent opportunity for someone who enjoys variety in their workday, takes ownership of responsibilities, is comfortable working with technology, and thrives in a role that combines office administration, event coordination, employee support, and operational organization. Over time, you'll become a trusted resource and key contributor to the day-to-day success of the site. Responsibilities Administrative Support: Assist with day-to-day administrative tasks, including managing phone calls, emails, and correspondence. Maintain and organize files, documents, and records. Use a company credit card to purchase supplies in accordance with company purchasing policy and expense reporting guidelines. Client and Visitor Interaction: Greet and assist visitors, clients, or vendors. Provide courteous and professional assistance, directing inquiries or requests to the appropriate person or department. Event Management: book catering, organize all printed materials, grocery shopping, organize shipments for remote sessions, and event cleanup such as cleaning tables and washing dishes. Actively manage cleanliness and inventory levels for kitchen food supplies, office supplies and branded giveaways. Data Entry and Documentation: Input and manage data in databases or spreadsheets. Prepare reports, presentations, and other documentation as required. Support Various Departments: Collaborate with different teams to support specific projects, meetings or tasks. Be adaptable and ready to assist wherever necessary. Requirements High School Diploma or equivalent required. Valid driver's license and access to reliable transportation required. Ability to travel locally as needed for office-related errands, event support, supply purchases, catering pickups, and other business needs. Previous Experience: Prior experience in an administrative or office support role. Experience in catering and banquet deliverables is advantageous but not mandatory. Organizational Skills: Ability to prioritize tasks and manage time effectively. Strong organizational skills to handle multiple responsibilities simultaneously. Communication: Excellent verbal and written communication skills. Ability to interact professionally with internal and external stakeholders. Attention to Detail: Keen attention to detail in tasks, documentation, and communication to ensure accuracy and quality. Adaptability: Flexibility to adapt to changing priorities and work environments. Willingness to take on new tasks and responsibilities as needed. Tech Proficiency: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office equipment (printers, scanners, etc.). Minimum typing speed of 45 WPM. Ability to lift/carry up to 35 lbs. Technology Aptitude: Comfortable learning and navigating new software platforms with limited instruction. Ability to troubleshoot basic office technology issues, learn internal systems, and utilize software tools to support office operations. Self-Starter Mentality: Demonstrated ability to work independently, ask questions, identify solutions, and take ownership of responsibilities with limited day-to-day direction. Inventory & Expense Management: Experience managing inventories, coordinating purchases, tracking supplies, reconciling expenses, or supporting office budgets is preferred. Customer Service Mindset: Professional, positive, and welcoming demeanor with the ability to serve as the first point of contact for employees, visitors, customers, and vendors *Must be authorized to work in Canada without sponsorship. Compensation: CAD $50,000 - $60,000 annually Position Type: Full-time, Non-Exempt and will typically be onsite Monday-Friday Anticipated Start Date: On or after October 1, 2026 #LI-Onsite #LI-KC2 Our Commitment to Our People Across the globe, we are united by a singular Purpose: Sustainability is no small ambition. That’s why everything we do is geared toward a sustainable future—for our generation and all those to come. Through groundbreaking innovations, HVACR technology and cold chain solutions, we are reducing carbon emissions and improving energy efficiency in spaces of all sizes, from residential to commercial to industrial. We invest in our employees to ensure they have the marketplace knowledge, skills, and competencies to bring this purpose to life while competing and leading in a global economy. Our training programs focus on end-to-end development, from onboarding through senior leadership. Flexible and competitive benefits plans offer the right options to meet your individual/family needs: medical insurance plans, dental and vision coverage, defined contribution pension plan and more. We provide employees with flexible time off plans, including paid parental leave, vacation and holiday leave. Our success is measured by the positive impact we make on people, our communities, and the world through our unwavering focus on environmental, social, and regulatory progress. Learn more about us! Our Commitment to Inclusion & Belonging At Copeland, we cultivate a strong sense of inclusion and belonging where individuals of all backgrounds, and with diverse perspectives, are embraced and treated fairly to enable a stronger workforce. Our employee resource groups play an important role in culture and community building at Copeland. Equal Opportunity Employer Copeland is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment. If you have an accommodation need, please contact Human Resources or Accessibility.Canada@Copeland.com to make appropriate arrangements. No calls or agency requests please.

What you’ll do

The role serves as a central point of coordination for office operations, including administrative support, visitor interaction, and event management. The incumbent will also manage office inventory, handle expense reporting, and provide support to various departments as needed.

Requirements

Candidates must have a high school diploma or equivalent and a valid driver's license with access to reliable transportation. Proficiency in Microsoft Office, strong organizational skills, and the ability to lift up to 35 lbs are required.

Benefits

• Medical insurance • Dental coverage • Vision coverage • Defined contribution pension plan • Flexible time off • Paid parental leave • Vacation leave • Holiday leave

Listed skills

• Time management · Preferred
• Customer service · Preferred
• Problem solving · Preferred
• Administrative Support · Preferred
• Attention to detail · Preferred
• Communication · Preferred
• Data entry · Preferred
• Inventory management · Preferred
• Microsoft Office Suite · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative support
• Event coordination
• Data entry
• Microsoft Office Suite
• Inventory management
• Expense reporting
• Customer service
• Communication
• Time management
• Organizational skills
• Attention to detail
• Problem solving
• Technology troubleshooting
• Typing
• Report Writing
• Office Supply Management
• Office Equipment
• Administrative Support
• Self-Starter
• Office Administration
• Cold Chain
• Professionalism
• Organizational Skills
• Expense Reports
• Lifting Ability
• Administrative Functions
• Valid Driver's License
• Microsoft Excel
• Adaptability
• HVAC
• Budgeting
• Computing Platforms
• Spreadsheets
• Cleanliness
• Customer Service
• Event Planning
• Data Entry
• Engineering Design Process
• Economics
• Employee Engagement
• Event Management
• Expense Management
• Leadership
• Innovation
• Microsoft Outlook
• Microsoft Office
• Operations
• Telephone Skills
• Microsoft PowerPoint
• Presentations

Job areas

• Administrative
• Customer Service & Support
• Environmental & Sustainability
• Manufacturing
• Administrative Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive