Administrative Assistant

Location: Mississauga, ON (On-site) Schedule: Monday to Friday (5 days in office) About Us We are committed to providing our clients with comprehensive insurance solutions that meet their needs. With over 17 years of industry experience, our team provides both personal and business clients with excellent service and insurance expertise. We are looking for a highly organized and detail-oriented Administrative Assistant to join our team in Mississauga. This is a full-time, in-office position supporting the day-to-day operations of our office. The ideal candidate is proactive, dependable, and comfortable working in a fast-paced environment. Previous experience in the insurance or trucking/transportation industry is preferred. Key Responsibilities Provide administrative support to management and various departments. Schedule meetings, appointments, and coordinate calendars. Maintain and update company records, files, and databases. Prepare documents, reports, and correspondence. Answer and direct incoming phone calls and emails professionally. Coordinate office supplies and maintain an organized office environment. Support insurance brokers and team members with administrative tasks. Enter and update client information accurately in internal systems. Assist with document preparation, filing, and record management. Coordinate with internal departments to ensure tasks are completed on time. Perform general office duties and other administrative tasks as assigned. Requirements 1–3 years of experience as an Administrative Assistant, Office Administrator, or in a similar role. Experience in the insurance or trucking/transportation industry is a strong asset. Excellent organizational and time management skills. Strong attention to detail and accuracy. Good verbal and written communication skills. Proficient in Microsoft Office (Word, Excel, Outlook). Ability to multitask and prioritize deadlines. Professional, positive, and customer-service-oriented attitude. Ability to work independently and as part of a team. Punjabi language skills are a strong asset.

The role provides comprehensive administrative support to management and insurance brokers, including calendar coordination and document preparation. It also involves managing company records, handling professional communications, and maintaining an organized office environment.

Candidates need 1–3 years of administrative experience, preferably within the insurance or trucking industries. Proficiency in Microsoft Office and strong organizational skills are required, with Punjabi language skills considered a strong asset.

• Time managementPreferred
• Customer servicePreferred
• Microsoft ExcelPreferred
• Data entryPreferred
• Microsoft WordPreferred
• Microsoft OutlookPreferred

Identified from the job description. Confirm important requirements above.

• Administrative Support
• Calendar Management
• Record Keeping
• Document Preparation
• Phone Etiquette
• Office Coordination
• Data Entry
• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Time Management
• Multitasking
• Customer Service
• Punjabi Language

• Administrative
• Finance & Accounting
• Transportation
• Logistics
• Customer Service & Support

Minimum experience

2+ years

Apply by

Sep 20, 2026

Posting language

English

Working hours

40 hours per week

Seniority

Entry level

Application method

Direct apply is available